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PRINCE2 (TM) Communication Management Strategy by Mind Map: PRINCE2 (TM) Communication
Management Strategy
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PRINCE2 (TM) Communication Management Strategy

Document information

Project Name

[name]

Date

[date]

Release

Draft/Final

Author

[author]

Owner

[owner]

Client

[client]

Document Number

[number]

Revision, Approvals & Distribution

Revision History, Revision # [....], Revision Date, [date], Previous Revision Date, [date], Summary of Changes, [change], Changes Marked, [change mark], Revision # [....], Revision Date, [date], Previous Revision Date, [date], Summary of Changes, [change], Changes Marked, [change mark], Revision # [....], Revision Date, [date], Previous Revision Date, [date], Summary of Changes, [change], Changes Marked, [change mark], Date of next revision:, [....]

Approvals, Approval # [....], Name, [name], Signature, [signature], Title, [title], Date of Issue, [date], Version, [version], Approval # [....], Name, [name], Signature, [signature], Title, [title], Date of Issue, [date], Version, [version], Approval # [....], Name, [name], Signature, [signature], Title, [title], Date of Issue, [date], Version, [version]

Distribution, Distribution # [....], Name, [name], Title, [title], Date of issue, [date], Version, [version], Distribution # [....], Name, [name], Title, [title], Date of issue, [date], Version, [version]

Overview

Purpose

A Communication Management Strategy contains a description of the means and frequency of communication to parties both internal and external to the project. It facilitates engagement with stakeholders through the establishment of a controlled and bi-directional flow of information.

Contents

The Communication Management Strategy should cover the following topics.

Introduction

Communications Procedure

Tools and Techniques

Records

Reporting

Timing of Communication Activities

Roles and Responsibilities

Stakeholder Analysis

Information Needs

Advice

The Communication Management Strategy is derived from the: Corporate communications policies (e.g. rules for disclosure for publicly listed companies); The programme’s information management strategy; Other components of the Project Initiation Documentation (in particular the project management team structure, the Risk Management Strategy, Quality Management Strategy and Configuration Management Strategy); Facilitated workshops/informal discussions with stakeholders; and Stakeholder analysis.

A Communication Management Strategy can take a number of formats, including: Stand-alone product or a section in the Project Initiation Documentation; Document, spreadsheet or mindmap; Entry in a project management tool.

The following quality criteria should be observed:, All stakeholders have been identified and consulted for their communication requirements, There is agreement from all stakeholders about the content, frequency and method of communication, A common standard for communication has been considered, The time, effort and resources required to carry out the identified communications have been allowed for in Stage Plans, The formality and frequency of communication is reasonable for the project’s importance and complexity, For projects that are part of a programme, the lines of communication, and the reporting structure between the project and programme, have been made clear in the Communication Management Strategy, The Communication Management Strategy incorporates corporate communications facilities where appropriate (e.g. using the marketing communications department for distributing project bulletins)

Records

Definition of what communication records will be required and where they will be stored (for example, logging of external correspondence

[Define what communication records will be required and where they will be stored (for example, logging of external correspondence]

Tools and Techniques

Refers to any communication tools to be used, and any preference for techniques that may be used, for each step in the communication process

[Refer to communication tools and techniques that will be used, for each step in the communication process]

Introduction

States the purpose, objectives and scope, and identifies who is responsible for the strategy

[State the purpose, objectives and scope, and identify who is responsible for the strategy]

How to use this template

How to share this template with your team

Send an email, 1. Click Share this map, 2. Select Invite People, 3. Write a message, 4. Click Invite

Send a link, 1. Click Share this map, 2. Tick Link to share, 3. Copy the link to share it

Export, 1. Click down arrow, bottom right, 2. Select the export option you want

How to complete this template

Complete the sections in square brackets, [....]

Read these sections for help on this template, Purpose, Advice

Navigate using the links in Contents, Contents

Attribution

Copyright © AXELOS Limited 2009. All rights reserved. Material is reproduced with the permission of AXELOS

Get this template here

Communications Procedure

A description of (or reference to) any communication methods to be used. Any variance from corporate or programme management standards should be highlighted, together with a justification for the variance

[Describe communication methods to be used. Any variance from corporate or programme management standards should be highlighted, together with a justification for the variance]

Reporting

Describes any reports on the communication process that are to be produced, including their purpose, timing and recipients (for example, performance indicators

[Describe any reports on the communication process that are to be produced, including their purpose, timing and recipients (for example, performance indicators)]

Timing of Communication Activities

States when formal communication activities are to be undertaken (for example, at the end of a stage) including performance audits of the communication methods

[State when formal communication activities are to be undertaken (for example, at the end of a stage) including performance audits of the communication methods]

Roles and Responsibilities

Describes who will be responsible for what aspects of the communication process, including any corporate or programme management roles involved with communication

[Describe who will be responsible for what aspects of the communication process, including any corporate or programme management roles involved with communication]

Stakeholder Analysis

Interested Party

Current Relationship

Desired Relationsip

Interfaces

Key Messages

Interested Party

Current Relationship

Desired Relationsip

Interfaces

Key Messages

Interested Party

Current Relationship

Desired Relationsip

Interfaces

Key Messages

Interested Party

Current Relationship

Desired Relationsip

Interfaces

Key Messages

Interested Party

Current Relationship

Desired Relationsip

Interfaces

Key Messages

Interested Party

Current Relationship

Desired Relationsip

Interfaces

Key Messages

Information Needs

Interested Party

Information for Distribution

Information for Collection

Information Provider and Recipient

Frequency of Communication

Means of Communication

Format of Communication

Interested Party

Information for Distribution

Information for Collection

Information Provider and Recipient

Frequency of Communication

Means of Communication

Format of Communication

Interested Party

Information for Distribution

Information for Collection

Information Provider and Recipient

Frequency of Communication

Means of Communication

Format of Communication

Interested Party

Information for Distribution

Information for Collection

Information Provider and Recipient

Frequency of Communication

Means of Communication

Format of Communication

Interested Party

Information for Distribution

Information for Collection

Information Provider and Recipient

Frequency of Communication

Means of Communication

Format of Communication

Interested Party

Information for Distribution

Information for Collection

Information Provider and Recipient

Frequency of Communication

Means of Communication

Format of Communication