PRINCE2 (TM) Communication Management Strategy

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PRINCE2 (TM) Communication Management Strategy by Mind Map: PRINCE2 (TM) Communication Management Strategy

1. Document information

1.1. Project Name

1.1.1. [name]

1.2. Date

1.2.1. [date]

1.3. Release

1.3.1. Draft/Final

1.4. Author

1.4.1. [author]

1.5. Owner

1.5.1. [owner]

1.6. Client

1.6.1. [client]

1.7. Document Number

1.7.1. [number]

1.8. Revision, Approvals & Distribution

1.8.1. Revision History Revision # [....] Revision Date Previous Revision Date Summary of Changes Changes Marked Revision # [....] Revision Date Previous Revision Date Summary of Changes Changes Marked Revision # [....] Revision Date Previous Revision Date Summary of Changes Changes Marked Date of next revision: [....]

1.8.2. Approvals Approval # [....] Name Signature Title Date of Issue Version Approval # [....] Name Signature Title Date of Issue Version Approval # [....] Name Signature Title Date of Issue Version

1.8.3. Distribution Distribution # [....] Name Title Date of issue Version Distribution # [....] Name Title Date of issue Version

2. Overview

2.1. Purpose

2.1.1. A Communication Management Strategy contains a description of the means and frequency of communication to parties both internal and external to the project. It facilitates engagement with stakeholders through the establishment of a controlled and bi-directional flow of information.

2.2. Contents

2.2.1. The Communication Management Strategy should cover the following topics.

2.2.2. Introduction

2.2.3. Communications Procedure

2.2.4. Tools and Techniques

2.2.5. Records

2.2.6. Reporting

2.2.7. Timing of Communication Activities

2.2.8. Roles and Responsibilities

2.2.9. Stakeholder Analysis

2.2.10. Information Needs

2.3. Advice

2.3.1. The Communication Management Strategy is derived from the: Corporate communications policies (e.g. rules for disclosure for publicly listed companies); The programme’s information management strategy; Other components of the Project Initiation Documentation (in particular the project management team structure, the Risk Management Strategy, Quality Management Strategy and Configuration Management Strategy); Facilitated workshops/informal discussions with stakeholders; and Stakeholder analysis.

2.3.2. A Communication Management Strategy can take a number of formats, including: Stand-alone product or a section in the Project Initiation Documentation; Document, spreadsheet or mindmap; Entry in a project management tool.

2.3.3. The following quality criteria should be observed: All stakeholders have been identified and consulted for their communication requirements There is agreement from all stakeholders about the content, frequency and method of communication A common standard for communication has been considered The time, effort and resources required to carry out the identified communications have been allowed for in Stage Plans The formality and frequency of communication is reasonable for the project’s importance and complexity For projects that are part of a programme, the lines of communication, and the reporting structure between the project and programme, have been made clear in the Communication Management Strategy The Communication Management Strategy incorporates corporate communications facilities where appropriate (e.g. using the marketing communications department for distributing project bulletins)

3. Records

3.1. [Define what communication records will be required and where they will be stored (for example, logging of external correspondence]

4. Tools and Techniques

4.1. [Refer to communication tools and techniques that will be used, for each step in the communication process]

5. Introduction

5.1. [State the purpose, objectives and scope, and identify who is responsible for the strategy]

6. How to use this template

6.1. How to share this template with your team

6.1.1. Send an email 1. Click Share this map 2. Select Invite People 3. Write a message 4. Click Invite

6.1.2. Send a link 1. Click Share this map 2. Tick Link to share 3. Copy the link to share it

6.1.3. Export 1. Click down arrow, bottom right 2. Select the export option you want

6.2. How to complete this template

6.2.1. Complete the sections in square brackets [....]

6.2.2. Read these sections for help on this template Purpose Advice

6.2.3. Navigate using the links in Contents Contents

6.3. Attribution

6.3.1. Copyright © AXELOS Limited 2009. All rights reserved. Material is reproduced with the permission of AXELOS

6.4. Get this template here

7. Communications Procedure

7.1. [Describe communication methods to be used. Any variance from corporate or programme management standards should be highlighted, together with a justification for the variance]

8. Reporting

8.1. [Describe any reports on the communication process that are to be produced, including their purpose, timing and recipients (for example, performance indicators)]

9. Timing of Communication Activities

9.1. [State when formal communication activities are to be undertaken (for example, at the end of a stage) including performance audits of the communication methods]

10. Roles and Responsibilities

10.1. [Describe who will be responsible for what aspects of the communication process, including any corporate or programme management roles involved with communication]

11. Stakeholder Analysis

11.1. Interested Party

11.1.1. Current Relationship

11.1.2. Desired Relationsip

11.1.3. Interfaces

11.1.4. Key Messages

11.2. Interested Party

11.2.1. Current Relationship

11.2.2. Desired Relationsip

11.2.3. Interfaces

11.2.4. Key Messages

11.3. Interested Party

11.3.1. Current Relationship

11.3.2. Desired Relationsip

11.3.3. Interfaces

11.3.4. Key Messages

11.4. Interested Party

11.4.1. Current Relationship

11.4.2. Desired Relationsip

11.4.3. Interfaces

11.4.4. Key Messages

11.5. Interested Party

11.5.1. Current Relationship

11.5.2. Desired Relationsip

11.5.3. Interfaces

11.5.4. Key Messages

11.6. Interested Party

11.6.1. Current Relationship

11.6.2. Desired Relationsip

11.6.3. Interfaces

11.6.4. Key Messages

12. Information Needs

12.1. Interested Party

12.1.1. Information for Distribution

12.1.2. Information for Collection

12.1.3. Information Provider and Recipient

12.1.4. Frequency of Communication

12.1.5. Means of Communication

12.1.6. Format of Communication

12.2. Interested Party

12.2.1. Information for Distribution

12.2.2. Information for Collection

12.2.3. Information Provider and Recipient

12.2.4. Frequency of Communication

12.2.5. Means of Communication

12.2.6. Format of Communication

12.3. Interested Party

12.3.1. Information for Distribution

12.3.2. Information for Collection

12.3.3. Information Provider and Recipient

12.3.4. Frequency of Communication

12.3.5. Means of Communication

12.3.6. Format of Communication

12.4. Interested Party

12.4.1. Information for Distribution

12.4.2. Information for Collection

12.4.3. Information Provider and Recipient

12.4.4. Frequency of Communication

12.4.5. Means of Communication

12.4.6. Format of Communication

12.5. Interested Party

12.5.1. Information for Distribution

12.5.2. Information for Collection

12.5.3. Information Provider and Recipient

12.5.4. Frequency of Communication

12.5.5. Means of Communication

12.5.6. Format of Communication

12.6. Interested Party

12.6.1. Information for Distribution

12.6.2. Information for Collection

12.6.3. Information Provider and Recipient

12.6.4. Frequency of Communication

12.6.5. Means of Communication

12.6.6. Format of Communication