1. Rule 7
1.1. Numbers spelled out (Seven Lakes Nursery)
1.1.1. Business names
1.1.1.1. Filed alphabetically
1.2. Numbers written in digits
1.2.1. Filed
1.2.1.1. Before
1.2.1.1.1. Alphabetic letters
1.2.1.1.2. Words
1.3. Names with numbers
1.3.1. Written in digits in the first units
1.3.1.1. Filed in ascending order (lowest to highest number)
1.3.1.1.1. Before alphabetic names (229 Club, 534 Shop, First National Bank of Chicago).
1.4. Arabic numerals
1.4.1. Filed before Roman numerals (2, 3, II, III)
1.5. Names
1.5.1. Inclusive numbers (20-39 Singles Club)
1.5.1.1. Arranged by the first digit(s) only (20)
1.6. Names with numbers appearing in other than the first position (Pier 36 Cafe)
1.6.1. Filed alphabetically
1.6.2. Immediately before a similar name without a number (Pier and Port Cafe).
1.7. When indexing names with numbers
1.7.1. Written in digit form that contain st, d, and th (1st, 2d, 3d, 4th),
1.7.2. Ignore the letter endings and consider only the digits (1, 2, 3, 4).
1.7.3. Ignore the letter endings and consider only the digits (1, 2, 3, 4).
2. Rule 6
2.1. A foreign article or particle in a personal or business name
2.1.1. Combined with the part of the name following it
2.1.1.1. To form
2.1.1.1.1. Single indexing unit
2.2. The indexing order
2.2.1. Not affected
2.2.1.1. A space between
2.2.1.1.1. A prefix
2.2.1.1.2. The rest of the name
2.2.1.1.3. The space is disregarded when indexing
3. Rule 5
3.1. Personal Names
3.1.1. A title before a name, a seniority suffix, or a professional suffix
3.1.1.1. The last indexing unit
3.1.2. Examples
3.1.2.1. Title before a name
3.1.2.1.1. Dr., Mr., Ms., Prof.
3.1.2.2. Seniority suffix
3.1.2.2.1. II, III, Jr., Sr.
3.1.2.3. Professional suffix
3.1.2.3.1. CRM, DDS, Mayor, Ph.D.
4. Rule 4
4.1. Personal Names
4.1.1. Initials
4.1.1.1. Personal names
4.1.1.1.1. Considered separate indexing units
4.1.2. Abbreviations of personal names and nicknames
4.1.2.1. Indexed
4.1.2.1.1. As they are written
4.1.3. Do not
4.1.3.1. Spell out abbreviations
4.1.3.2. Try to outguess shortened names
4.1.4. Cher
4.1.4.1. May or may not be short for Cheryl!
4.2. Business Names
4.2.1. Single letters
4.2.1.1. Business and organization
4.2.1.1.1. Names are indexed as written
4.2.2. If single letters
4.2.2.1. Separated
4.2.2.1.1. Spaces, index each letter as a separate unit
4.2.3. An acronym (ARMA or GMAC)
4.2.3.1. Indexed as one unit
4.2.3.1.1. Regardless of punctuation or spacing
4.2.4. Abbreviated words and names
4.2.4.1. Indexed
4.2.4.1.1. One unit regardless of punctuation or spacing
4.2.5. Radio and television station call letters
4.2.5.1. Indexed
4.2.5.1.1. One unit
5. Rule 1
5.1. Personal Names
5.1.1. Surname
5.1.1.1. Key unit
5.1.2. Given name or initial
5.1.2.1. Second unit
5.1.3. Middle name or initial
5.1.3.1. Third unit
5.1.4. If determining the surname is difficult
5.1.4.1. Consider the last name written
5.1.4.1.1. As the surname
5.2. Business Names
5.2.1. Index bus. names
5.2.1.1. As written using letterhead
5.2.1.2. Or trademarks as guides
5.2.2. Each word
5.2.2.1. In a business name
5.2.2.1.1. Is a separate unit
5.2.3. Business names contains
5.2.3.1. Personal name
5.2.3.1.1. Index the name in the order it is written
6. Rule 2
6.1. Articles, prepositions, conjunctions, and symbols
6.1.1. Considered separate indexing units.
6.1.1.1. Articles: A, AN, THE
6.1.1.2. Prepositions: AT, IN, OUT, ON, OFF, BY, TO, WITH, FOR, OF, OVER
6.1.1.3. Conjunctions: AND, BUT, OR, NOR
6.2. Symbols are considered as spelled in full.
6.2.1. Symbols: &, ¢, $, #, %
6.2.1.1. AND, CENT or CENTS, DOLLAR or DOLLARS, NUMBER or POUND, PERCENT
6.2.2. When “The” appears as a first word of a business name
6.2.2.1. It is considered the last indexing unit.
7. Rule 3
7.1. All punctuation is disregarded when indexing personal and business names.
7.1.1. Commas, periods, hyphens, apostrophes, dashes, exclamation points, question marks, quotation marks, underscores, and diagonals (/)
7.1.2. Close up the letters or words and index the names as one units
7.2. Names
7.2.1. Indexed as written