1. (2). Venue & Logistics
1.1. 2.1 Secure venue rental (permits, insurance, etc.)
1.1.1. 2.2 Layour planning (stages, booths, seating)
1.1.1.1. 2.3 Equipment rentals( tents, chairs , tables, A/V
1.1.1.1.1. 2.4 Setup & teardown scheduling
2. (3). Cultural Program Planning
2.1. 3.1 Identify cultural themes ( 2 cultures)
2.1.1. 3.2 Book performance artists
2.1.1.1. 3.3 Schedule performances
2.1.1.1.1. 3.4 Arrange for Cultural displays/exhibits
3. (4). Food & Beverage
3.1. 4.1 Identify culturally relevant food vendors
3.1.1. 4.2 Coordinate vendor contracts and permits
3.1.1.1. 4.3 Plan food court layout
3.1.1.1.1. 4.4 Set up water/refreshment stations
4. 1. Project Planning
4.1. 1.1 Define project scope and objectives
4.1.1. 1.2 Identify key roles
4.1.1.1. 1.3 Develop timeline and key milestones
4.1.1.1.1. 1.4 Create and manage the project budget
5. (5). Fun & Educational Activities
5.1. 5.1 Cultural workshops (e.g., dance, crafts)
5.1.1. 5.2 Cultural games or scavenger hunts
5.1.1.1. 5.3 kid zone or family-friendly area
5.1.1.1.1. 5.4 educational booths (history, music, language)
6. (6). Marketing and Promotions
6.1. 6.1 Create promotional materials (flyers, social media)
6.1.1. 6.2 Partner with local media & influencers
6.1.1.1. 6.3 press releases and public service announcements
6.1.1.1.1. 6.4 event signage and banners
7. (7). Sponsorship & Findraising
7.1. 7.1 Sponsorship & Fundraising
7.1.1. 7.2 Create sponsorship packages
7.1.1.1. 7.3 Coordinate fundraising event during celebration (e.g., raffle, auction)
8. (8). Volunteers & Staffing
8.1. 8.1 Recruit and train volunteers
8.1.1. 8.2 Assign roles and schedules
8.1.1.1. 8.3 Provide t-shirts or ID badges
8.1.1.1.1. 8.4 Conduct pre-event briefing
9. (9). Safety & Risk Managment
9.1. 9.1 Obtain event insurance
9.1.1. 9.2 Create emergency response plan
9.1.1.1. 9.3 Hire security staff
9.1.1.1.1. 9.4 Ensure ADA accessibility
10. (10). Post-Event activities
10.1. 10.1 Event clean up
10.1.1. 10.2 Send thank you notes to participants and sponsors
10.1.1.1. 10.3 Collect feedback (surveys, interviews)
10.1.1.1.1. 10.4 Financial close-out and reporting