Conference Organization
Organize your conference and give all participants the right direction for your conference
Conference Organization
von Sarait Pabon
1. Messaging
1.1. Publication
1.2. Video documentation
1.3. Branding
2. Participants
2.1. How many people?
2.2. People from abroad?
2.3. Language?
3. Spirit & Quality
3.1. Don’t over organize
3.2. Booking quality speakers brings quality attendees
3.3. A higher price enforces commitment
3.4. Food & Beverages should be available on all days throughout the day
4. Organization
4.1. Registration
4.1.1. Available Services
4.1.1.1. Amiando
4.1.1.2. Eventbride
4.2. Organizing team
4.2.1. Setup a regular organizer skype conference
4.2.2. Setup a Google Group (or similar) for offline discussion and information exchange
4.3. Sponsors
4.4. Money
4.4.1. Do you want to handle the money flow?
4.4.1.1. Tax issues
5. Marketing
5.1. Website
5.2. Twitter account + participant list
5.2.1. define & communicate a standard hashtag
5.3. Advertising
5.4. T-Shirts
6. Date
7. Organizing Team
7.1. smaller is more effective
7.2. don't overstress consensus
8. Product vision
8.1. What is the intended outcome?
9. Venue
9.1. View it well before the event, or try to secure the location of an event you've previously enjoyed
9.2. Closed venues are optimal
10. Infrastructure
10.1. Internet connection at the venue (WiFi)
10.2. Map location at/of the venue
10.3. Material for facilitation
10.3.1. Pens
10.3.2. Flipcharts
10.3.3. Masking Tape
10.3.4. Post-Its