Medical Records Tracking Process

1. Initial Contact

1.1. Mark Braun

1.1.1. E-Mail / Phone / Fax

1.1.2. HIPAA Verification

1.2. Dr. Rosenstock

1.2.1. eClinical: Date of Service

1.2.2. Approval

2. eClinical

2.1. DOC Patient

2.1.1. Encounters

2.1.2. Office Visits: Home F/U or Initial Visit

2.1.3. Verity # of Pages

2.1.4. Input Data in MR Log

2.2. Non DOC Patient

2.2.1. Document in MR Log

2.2.2. Send Courtesy Correspondence

3. Billing

3.1. Determine: Postage Fee

3.2. Billing: Inputs Claim #

3.3. Invoice: Sent once paid

4. Account Inquiry

4.1. Claim Statements

4.2. Convert to PDF

4.3. Save to Desktop

5. Patient HUB

5.1. Add: Billing Sheets

5.2. Save

5.3. Fax to Requester

6. Payment

6.1. Verify

6.2. PDF scanned

6.2.1. Shared Folder: M.R

6.2.2. Insert Date Reviewed

6.2.3. Statement date = Fax Log

6.2.4. Save As: Acct. # _Date of Request_Date Sent/Saved