1.1. • A personal name is indexed in this order: surname is the 1st unit, the given name is the 2nd unit, and the middle name or initial is the 3rd unit. • A business name is indexed as written using letterheads or trademarks as guided.
2. Rule 2: Minor Words and Symbols
2.1. • Articles, prepositions, conjunctions, and symbols are separate indexing units
3. Rule 3: Punctuation
3.1. • All punctuation is disregarded when indexing person and business names.
4. Rule 4: Single Letters and Abbreviations
4.1. • Initials in personal names are sperate indexing units. • Single letters in business names are indexed as written. • TV and radio stations are indexed as one unit.
5. Rule 5: Titles and Suffixes
5.1. • In personal names, a title before a name (Dr., Mrs.), a seniority suffix (Jr. III), or a professional suffix (MP, PhD.) is the last indexing unit.
6. Rule 6: Prefixes, Articles, and Particles
6.1. • An article in a personal or business name is combined with the part of the name following it to form a single indexing unit.
7. Rule 7: Numbers in Business Names
7.1. • Numbers spelled out are indexed alphabetically (First Street Shop). • Numbers written in digits are indexed in ascending order before letters or words (1st Street Shop before First Street Shop). • For a range of numbers, use only the first number (1-4 Adelaide Rd., use 1). • For names with numbers that contain st, nd, rd, th, ignore the letter endings.
8. Rule 8: Indentical Names
8.1. • When names are identical, filing order is determined by the addresses.
9. Rule 9: Government Names
9.1. • Government names are indexed by the first name of the government unit-country, island, city, or district.
