Internal Meetings (Digital)

Meeting notes

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Internal Meetings (Digital) par Mind Map: Internal Meetings (Digital)

1. September 06, 2012

1.1. Participants

1.1.1. Anna, Cathy & Olga

1.2. Agenda

1.2.1. 1. Hi!

1.2.2. 2. review action items

1.2.2.1. none

1.2.3. 3. why project management and why mindmaps

1.2.3.1. 1. develop quick visual shared understanding of project, goals, etc

1.2.3.2. 2. mindmaps allow for easy to access on web (reduce email attachments)

1.2.3.3. 3. obtain buy-in

1.2.3.4. 4. time lines

1.2.3.5. 5. keep everyone informed

1.2.3.6. 6. focus on goal (successful project!)

1.2.3.7. 7. explicate processes

1.2.3.8. 8. shows who is responsible for what

1.2.3.9. 9. planning!

1.2.4. 4. going over snapshot

1.2.5. 5. going over workplan

1.2.6. 6. other mind maps

1.2.6.1. internal meetings

1.2.6.1.1. this mindmap

1.2.6.2. Team meetings

1.2.7. Timeline attachment

1.2.8. Discussion

1.2.8.1. will this type of format work?

1.2.8.2. timelines?

1.2.8.2.1. data collection

1.2.8.2.2. intro phase

1.2.8.3. process?

1.2.8.4. other

1.2.9. 7. next steps

1.2.9.1. 1. planning next 3 months

1.2.9.2. 2. defining goals of 1st team meeting

1.2.9.3. 3. emailing doodle poll for 1st meeting

1.2.9.4. researcher education

1.2.9.5. 4. setting frequency and date of internal weekly meetings

1.2.9.6. 5. ethics curriculum committee, med school

1.2.9.6.1. 1. consent issue (observation)

1.3. Notes

1.3.1. We went over project maps (as per agenda)

1.3.2. Anna mentioned she talked to Dean of Computer Science who seems interested in project

1.3.3. all seemed happy with mindmaps and timelines to communicate internally and externally

1.4. Action Items

1.4.1. Anna

1.4.1.1. ethics

1.4.1.1.1. Get grant on CUrriculum Committee agenda

1.4.1.1.2. evaluate whether the consent forms are reasonable to the situation (esp re Observation)

1.4.1.2. website

1.4.1.2.1. think about website

1.4.1.3. think about goals/agenda for first Team meeting

1.4.1.3.1. create agenda with Olga

1.4.1.4. contact those who can help grant with creating guides and do a session for researcher education for data collection

1.4.1.4.1. getting everyone on the same boat going in the same direction

1.4.1.5. comments on mindmaps? hope is that the mindmap becomes almost a replacement for written grant

1.4.1.5.1. shared understanding

1.4.2. Olga

1.4.2.1. project management (planning, short, medium & long term), organize meetings, notes, troubleshooting, negotiate tasks, ensure task completion)

1.4.2.2. develop search strategy for textual analysis

1.4.2.2.1. keywords and concepts we are focussing on

1.4.2.2.2. Texts to Review

1.4.2.2.3. google specific strategy to search within website of organization (deep search)

1.4.2.2.4. will need to formally ask Deans for documents

1.4.2.2.5. anyone else we need to ask

1.4.2.3. work with Anna on agenda and email for 1st meeting

1.4.2.4. work with Cathy on reference management

1.4.2.4.1. meeting on monday @ 1pm

1.4.2.5. get attachments in mindmaps to work properly

1.4.2.6. emailing Team with doodle poll

1.4.2.7. think about website architecture

1.4.2.8. Guides & templates

1.4.2.8.1. Interviewing Guide (intro to how to do qualitative interviewing, how to obtain consent, etc)

1.4.3. Cathy

1.4.3.1. Reference Management

1.4.3.1.1. get more familiar with Sente

1.4.3.1.2. input references from grant into Sente

1.4.3.1.3. Literature review

2. September 14, 2012

2.1. Hello!

2.2. Review Action Items

2.2.1. Anna

2.2.1.1. ethics

2.2.1.1.1. Get grant on CUrriculum Committee agenda

2.2.1.1.2. evaluate whether the consent forms are reasonable to the situation (esp re Observation)

2.2.1.2. website

2.2.1.2.1. think about website

2.2.1.3. think about goals/agenda for first Team meeting

2.2.1.3.1. create agenda with Olga

2.2.1.4. contact those who can help grant with creating guides and do a session for researcher education for data collection

2.2.1.4.1. getting everyone on the same boat going in the same direction

2.2.1.5. comments on mindmaps? hope is that the mindmap becomes almost a replacement for written grant

2.2.1.5.1. shared understanding

2.2.2. Olga

2.2.2.1. project management (planning, short, medium & long term), organize meetings, notes, troubleshooting, negotiate tasks, ensure task completion)

2.2.2.2. develop search strategy for textual analysis

2.2.2.2.1. keywords and concepts we are focussing on

2.2.2.2.2. Texts to Review

2.2.2.2.3. google specific strategy to search within website of organization (deep search)

2.2.2.2.4. will need to formally ask Deans & Greg Power for documents

2.2.2.2.5. anyone else we need to ask

2.2.2.3. work with Anna on agenda and email for 1st meeting

2.2.2.4. work with Cathy on reference management

2.2.2.4.1. meeting on monday @ 1pm

2.2.2.5. get attachments in mindmaps to work properly

2.2.2.6. emailing Team with doodle poll

2.2.2.7. think about website architecture

2.2.2.8. Guides & templates

2.2.2.8.1. Interviewing Guide (intro to how to do qualitative interviewing, how to obtain consent, etc)

2.2.3. Cathy

2.2.3.1. Reference Management

2.2.3.1.1. get more familiar with Sente

2.2.3.1.2. input references from grant into Sente

2.2.3.1.3. Literature review

2.3. changes in snapshot

2.4. changes in workplan

2.5. timelines

2.6. Discussion

2.7. next steps

2.8. Action items

2.8.1. anna and olga meet re website

3. Sept-Dec 2012 Quick Overview Goals

3.1. develop shared understanding on grant goals & objectives & approx timelines

3.2. First team meeting

3.3. Researcher education session(s)

3.4. develop guidelines and templates for Observation and Textual analysis with help from Team members to get ready to go into field

3.5. Decide on Data Management software(s)/ processes

3.6. Develop Reference Management system

3.7. develop website

3.8. Ethics approval all around (Curriculum Committee)

4. Agenda generic template

4.1. Intro

4.2. review action items

4.3. changes in snapshot

4.4. changes in workplan

4.5. timelines

4.6. Discussion

4.7. next steps

4.8. Action items