Millennium Circulation

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Millennium Circulation par Mind Map: Millennium Circulation

1. Getting Started (1)

1.1. Logging In

1.2. Black Screen - Java Console

1.3. Setting Initials and Passwords

1.4. Clearing Initials and Password

1.5. Logging Off or Exiting MilCirc

1.6. MilCirc Main Window

1.7. Millennium Menus

1.7.1. File Menu

1.7.2. Edit Menu

1.7.3. View Menu

1.7.4. Go Menu

1.7.5. Tools Menu

1.7.6. Admin Menu

1.7.7. Help Menu

1.8. Toolbar Icons

1.9. Using Java® Components

1.9.1. Dialogs

1.9.2. Buttons

1.9.2.1. Choosing Buttons with the Mouse

1.9.2.2. Choosing Buttons with the Keyboard

1.9.3. Radio Buttons

1.9.3.1. Choosing Radio Buttons with the Mouse

1.9.3.2. Selecting Radio buttons with the Keyboard

1.9.4. Check Boxes

1.9.4.1. Choosing Check Boxes with the Mouse

1.9.4.2. Selecting Check Boxes with the Keyboard

1.9.5. Text Boxes

1.9.5.1. Selecting Text Boxes with the Mouse

1.9.5.2. Selecting Text Boxes with the Keyboard

1.9.6. Drop-down Lists

1.9.6.1. Selecting Drop-down Lists and List Items with the Mouse

1.9.6.2. Selecting Drop-down Lists and List Items with the Keyboard

1.9.7. Tables

1.9.7.1. Selecting Table Rows

1.9.7.1.1. Selecting Table Rows with the Mouse

1.9.7.1.2. Selecting Table Rows with the Keyboard

1.9.7.2. Sorting Table Data

1.9.7.3. Viewing Truncated Data

1.9.7.4. Copying Table Cells

1.9.7.5. Resizing Columns

1.9.8. Tabs

1.9.8.1. Selecting Tabs With the Mouse

1.9.8.2. Selecting Tabs With the Keyboard

2. Printing (2)

2.1. Overview

2.2. Types of Printers

2.3. Setting a Default Printer

2.4. Printing Records

2.5. Printing Contents from the Record Tabs

2.6. Printing from a Browse Display

2.7. Printing to a Patron’s Email

3. Patron Records (3)

3.1. Retrieving a Patron Record

3.1.1. Scanning a Patron Barcode

3.1.2. Searching for a Patron Record

3.1.2.1. Searching By Menu

3.1.2.2. Searching by Index Tag

3.1.2.3. Search Does Not Result in a Direct Hit

3.1.3. Using the Recent Patrons and Recent Check-Ins Submenus

3.1.3.1. Recent Patrons Submenu

3.1.3.2. Recent Check-Ins Submenu

3.1.4. Possible Messages Received when Retrieving a Patron Record

3.2. Viewing a Patron Record

3.3. Definitions of System-Generated Fields in a Patron Record

3.4. Definitions of Fixed-Length Fields in the Patron Record

3.5. Definitions of Variable-Length Fields in the Patron Record

3.6. Editing a Patron Record

3.6.1. Editing Toolbar

3.6.2. Modifying a Fixed-Length Field

3.6.2.1. Method A:

3.6.2.2. Method B:

3.6.3. Modifying Dates Using the Keyboard

3.6.4. Modifying Dates Using the Select Date Dialog

3.6.5. Modifying a Variable-Length Field

3.6.6. Inserting a Variable-Length Field Using the Insert Icon

3.6.7. Inserting a Variable-Length Field Using the Keyboard

3.6.8. Deleting a Field

3.6.9. Saving Changes to a Patron Record after Editing is Complete

3.6.9.1. Method A:

3.6.9.2. Method B:

3.6.10. Adding Messages to Patron Records

3.6.11. Multiple Messages in a Patron Record

3.6.12. Deleting a Message

3.6.13. The PIN Field in a Patron Record

3.6.13.1. If a patron forgets their PIN

3.6.13.2. Steps to Delete a Patron’s PIN

3.6.14. The INTERNET and NET POLICY Fields in a Patron Record

3.6.14.1. How to Edit a Patron Record when they sign an Internet AUP

3.6.14.2. What do I do when someone violates the Internet AUP?

3.7. Emailing from the Patron Record

3.7.1. Brief Patron Record Display

3.7.2. Full Patron Record Display

3.8. Creating a Patron Record

3.9. GIS Property Search

3.10. How to Handle the Duplicate Record(s) Found Window

3.11. Updating a Patron Record with a New Library Card

3.11.1. Option 1

3.11.2. Option 2

3.12. Copying Patron Records

3.13. Merging Duplicate Patron Records

3.14. Guest Card Creation for Use with CybraryN

3.15. Deleting a Patron Record

3.16. Patron Information Tabs

3.16.1. Tab Descriptions

3.16.2. Red Font

3.16.3. How Patron Tabs Work

3.17. Patron Images

3.17.1. Taking a Patron’s Picture

3.17.2. Removing a Patron’s Picture

4. Searching the Catalog (4)

4.1. Indexes

4.1.1. Heading Indexes

4.1.2. Word Indexes

4.1.3. Number Indexes

4.2. Browse Searching

4.2.1. Searching By Title

4.2.2. Searching by Author

4.2.3. Searching by Subject

4.2.4. Searching by Call Number

4.2.5. Searching by ISBN / ISSN

4.2.6. Other Searches

4.3. Keyword Searching

4.4. Toolbars in Search/Holds Mode

4.5. Conducting your Search

4.6. Browse Displays

4.6.1. Expanding Entries in a Browse Display

4.6.2. Retrieving a Record from a Browse Display

4.6.3. A “No-Hit” Browse Display

4.6.4. Performing Another Search/Returning to Browse

4.7. Limiting the Search

4.7.1. Editing Your Limit Criteria

4.7.2. Discarding Limit Criteria

4.7.2.1. Clear All Criteria

4.7.2.2. Delete Individual Criteria

4.7.2.3. Disregard Criteria

4.8. Range Searching

4.8.1. Searching a Range of Record Numbers

4.8.2. Searching for Records Within an Existing Review File

4.8.3. Searching a Subset of an Index of Records

4.8.4. Advanced Searching by Keyword

5. Bibliographic and Item Records (5)

5.1. Display of Bibliographic Records

5.1.1. Brief Bibliographic Record

5.1.2. Bibliographic Information Tabs

5.1.2.1. Summary Tab

5.1.2.2. Record Tab

5.1.2.3. Item-Level Holds Tab

5.1.2.4. Bookings Tab

5.1.2.5. Bib-Level Holds Tab

5.2. Display of Full Bibliographic Record

5.3. Definitions of System-Generated Fields in a Bibliographic Record

5.4. Definitions of Fixed-Length Fields in the Bibliographic Record

5.5. Definitions of Variable-Length Fields in the Bibliographic Record

5.6. Display of Item Records

5.7. Definitions of System-Generated Fields in an Item Record

5.8. Definitions of Fixed-Length Fields in an Item Record

5.9. Definitions of Variable-Length Fields in an Item Record

5.10. Status Bar in an Item Record

5.11. Editing an Item Record

5.11.1. When Item Records May Need to be Changed

6. Check Out (6)

6.1. Checking Out Items

6.2. Loan Periods

6.3. Changing the Due Date

6.4. Checking Out Items to Homebound Patrons

6.5. Checking Out ILL Items

6.6. Adding Messages at Checkout

6.7. Possible Messages Received When Checking Out Items

6.7.1. Patron Blocks, Messages and Warnings

6.7.1.1. Borrower’s registration has expired

6.7.1.2. Borrower has exceeded highest level overdue

6.7.1.3. Borrower owes too much money

6.7.2. The Item Has Messages

6.7.3. The Item is Non-Circulating

6.7.4. Item is for Library Use Only

6.7.5. Another Patron is at the Top of the Hold Queue for the Item

6.7.5.1. Item on holdshelf for another patron

6.7.6. Item Already Checked Out

6.7.7. Item Has Been Claimed Returned

6.7.8. Item has Invalid Location: None

6.7.9. The Patron Has Too Many Items Checked Out

6.7.10. Checking Out a Billed Item

6.7.11. Record In Use by the System

6.8. Checked-Out Items Tab

6.8.1. Working with the Checked-Out Items Table

6.8.1.1. Adjusting Column Widths

6.8.1.2. Moving a Column

6.8.1.3. Sorting Columns

6.8.1.4. Table Tooltips

6.8.2. Overdues and Charges

6.8.3. Copy Function

6.8.4. Viewing Item Records

6.8.5. Print Table

6.8.6. Additional Areas of the Checked-Out Items Tab

7. Renewing Items (7)

7.1. Renewing Items from a Patron’s Record

7.1.1. Renew Items by Scanning Them from the Patron Record

7.1.2. Renew Items Using the Renew Button

7.1.3. Renew Items Using the Change Due Date Button

7.2. Renewing Items in Renew Mode

7.3. Renewing Overdue Items

7.4. Possible Messages Received when Renewing Items

8. Claiming Items Returned (8)

8.1. Patron Record Note and CL RTRND field:

8.2. Item Record Note and STATUS field:

9. Marking Items as Lost (9)

9.1. Before Marking an Item Lost (optional)

9.2. Changing the Billed Amount

10. Holds (10)

10.1. Types of Holds

10.2. The Loan Rules

10.3. Placing a Title-Level Hold from the Patron Record

10.4. Placing an Item-Level Hold from the Patron Record

10.5. Possible Reasons Why Holds Can’t be Placed

10.6. Holds Tab

10.6.1. Display Holds Ready For Pickup Only

10.7. View Cancelled Holds for a Patron

11. Fines (11)

11.1. Collecting Money for Fines and Bills

11.2. Waiving Fines

11.3. Adjusting Fine Amounts

11.4. Adding a Manual Charge

11.5. Editing the Manual Charge Note

11.6. Viewing a Patron’s History of Fines Paid

11.7. Reinstating Fines

11.8. Viewing the Notes in a Patron’s Record

11.9. Viewing All Fines Paid

11.9.1. Table of Paid Fines

12. Check In (12)

12.1. Checking In Items – Patron Present

12.2. Collecting Money and Waiving Fines at Check In

12.3. Checking In Items – No Patron

12.4. Checking In Items that have Special Conditions

12.4.1. Checking In an Item that has Messages

12.4.2. Checking In an Item that Belongs at Another Location

12.5. Checking In an Item that Satisfies a Hold

12.5.1. Checking in an item, owned by any library, that has a hold for a patron that wants to pick up the item at your library

12.5.2. Checking in an item, owned by your library, that has a hold for a patron that wants to pick up the item at another library

12.5.3. Checking in an item, not owned by your library, that has a hold for a patron that wants to pick up the item at another library

12.6. Checking In a MISSING Item

12.7. Checking In an IN TRANSIT Item

12.8. Checking In a CLMS RETD Item

12.9. Checking In a Billed Item

12.9.1. Check In of Long Overdue Billed Item; Patron has not Paid the Bill

12.9.2. Check In of a Lost Billed Item; Patron has not Paid the Bill

12.9.3. Check In of Long Overdue Billed Item; Patron has Paid the Bill

12.9.4. Check In of Lost Billed Item; Patron has Paid the Bill

12.10. Checking In Items for Homebound Patrons

12.11. Checkin in an ILL Item

12.12. Other Item Statuses

12.13. Checking in an Item you already Scanned

12.14. Checking In an Item that has not been Checked Out

13. Inter-Library Loan (ILL) (13)

13.1. ILL and the Patron Record

13.2. Checking Out an ILL Item

13.3. Do Not Renew ILL Items

13.4. Checking In an ILL Item

13.5. ILL Questions

14. Freeing Records In Use (14)

14.1. Record In Use by the System

14.2. Steps to Free a Record In Use

15. Count Use Mode (15)

16. Notices (16)

16.1. Courtesy Notices

16.2. Overdue Notices

16.3. Replacement Bills

16.4. Dealing with Returned Notices

16.5. Dealing with Bounced Email Notices

16.6. Overdue Notices

17. Millennium Offline Circulation (17)

17.1. Check Millennium Offline Circulation Preferences

17.2. Checking Out Items in Millennium Offline Circulation

17.3. Renewing Items in Millennium Offline Circulation

17.4. Closing Millennium Offline Circulation

17.5. Uploading Files from Millennium Offline Circulation

18. Rapid Update (18)

18.1. Using the Rapid Update Program

18.2. Exiting the Rapid Update Program

18.3. Important Points about the Rapid Update Program

19. Where to Get Help (19)

20. Appendices (20)

20.1. MilCirc Keyboard Shortcuts

20.2. MilCirc Function Keys

20.3. Library Numeric Codes

20.4. Gender Codes

20.5. PCODE2 Codes

20.6. Manual Patron Block Codes

20.7. Municipality Codes

20.8. School District Codes

20.9. Location Codes

20.10. ICODE1 Encoding in Item Record

20.11. Loan Rules

20.12. IMESSAGE Codes

20.13. MARC Field 852 Fields