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Asst. Office ManagerPosition by Mind Map: Asst. Office ManagerPosition
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Asst. Office ManagerPosition

Job Expectations

Reconcile - make sure MB and QB match

AR - make sure Failed Autopays are taken care of

Audit MB

Expense - Make sure all Expenses are legit & paid on time

QB - make sure QB is always accurate and upto date

Payroll is done accurately and timely

AUTOMATE CONSTANTLY - Try to automate all processes to improve efficiency

Performance Review

Similar job expectations for supply, equipment, reports and Training

Job D2D Activities

Timeclock - monitor and correct as needed

MB

Televox

Reconcile

Update Chase Credit card expense Excel Sheet

Refunds

Go to Post Office

Customer Service Issues (BBB etc)

Travel - Book hotel

Pay bills - eg Taleo expired needed to be paid ASAP

Job Duties

Accounting

HR

MB

Staff Training

Supply Chain& Equipment Management

Reports

Misc

Job Description

HR

HR Job Description Payroll Processing Pay raises/ cuts Assist with recruiting/ hiring Onboarding; follow checklist; new hire paperwork, set up in all systems Termination; follow checklist Unemployment Claims/ Hearings Insurance Enrollment Insurance Renewals; Business/ Liability/ Workers Comp & EE Medical Keep track of attendance/ tardies/ performance issues in HR Online Monitor vacation/ PTO requests and eligibility Assist Managers with HR related issues with employees Write Ups Update Procedure Manuals as needed Upload Training Videos to website for new hires

Learning Systems

QB

Login to all Bank a/c and Cr Card a/c

Surepayroll/HRO

Primenet - Timeclock

Taleo

Dropbox

MB