1. VENDORS / CONTACTS
1.1. - Who is responsible for registration?
1.1.1. Claudia Lopez - Finance
1.2. - Are they categorized?
1.2.1. - Expenses Refund - National providers - Foreign Suppliers
1.3. - In which currencies do the suppliers charge you?
1.3.1. - COP - USD
1.4. - What are the most common payment terms?
1.4.1. Same as Sales Flow
1.5. - Do they share suppliers between companies from the same country?
1.5.1. Yes
1.6. - Do you share suppliers between companies from different countries?
1.6.1. Yes
2. CREDIT NOTES
2.1. -How many are registered per month? What are the reasons for issuance?
2.1.1. At present they do not have credit notes, for: - defects in goods, - wrong values o - Differences of PO with Invoices
2.2. - Is there an approval process?
2.2.1. No
3. CURRENT REPORTS
3.1. - Expense Reports
3.2. - Vendor Reports
3.3. - Pending Reports
3.4. - Corporate Reports of this flow
4. PAYMENTS
4.1. - In which currencies do the payments take place?
4.1.1. COP USD depending on the purchases could be in EUR
4.2. -The document and the payment can be different currencies? What are the cases?
4.3. - What forms of payment are used?
4.3.1. - They can be billed in USD and paid in COP - Transfers - Checks - Forex Trading
4.4. - Do they handle customer-supplier compensation?
4.4.1. Yes, they make compensations.
4.5. - Do you handle electronic payments? With what banks? Have the structures?
4.5.1. They do Bancolombia The format already sent was pending the example of the text file
5. PURCHASE ORDER
5.1. - Do they have a centralized shopping area or does each budget area make purchases?
5.1.1. Centralized Shopping Area
5.2. - Do they send purchase orders to suppliers?
5.2.1. Yes
5.3. - How many OCs are issued per month?
5.3.1. 60 PO per month average
5.4. - Do you have purchase order approval?
5.4.1. Yes
5.4.2. - If yes, do they have approval levels?
5.4.2.1. Levels: - Regional Operations Manager - Latin American Vice-President - Oklahoma
6. BILLING
6.1. - How many invoices are registered per month?
6.1.1. 100 Invoices per month average
6.2. - Is there an approval process?
6.2.1. Acceptance of the good or service is the approval of the invoice so that it can be canceled by the area of Finance
6.3. - Do they have amortization of deferred expenses?
6.3.1. Yes, they have amortization of deferred expenses
6.4. - Do you have intercompany purchase invoices?
6.4.1. Yes, they have intercompany invoices.
7. ACCEPTANCE OF SERVICE / GOOD
7.1. - Do they have a level of approval for the good or service purchased?
7.1.1. All Service and purchases have approval levels.
7.2. - Is the acceptance of goods or services carried out by the central purchasing area or by budget managers?
7.2.1. Budget Managers