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ALE2011, Berlin by Mind Map: ALE2011, Berlin
0.0 stars - reviews range from 0 to 5

ALE2011, Berlin

openspace

Mike Sutton

have

sticky wall

sharpies

big pens

card

talking corn

english posters

tape, blutack

need!!

theme/encompassing question?, We Share Because We Care

OS posters in as many european languages as poss!, do the day before, will need big paper, big pens, make call out to find as many diverse language speakers as poss. on the Tuesday, will prep the posters and crowdsource the translations

focused chat with organisers, with Olaf, quick sync up on the emerging schedule/plan/vision for the event, i'll need at 2 volunteers for operational support during the event, Are there general volunteers at the event?, number of registrations, 170*-200, venue floor plan, Olaf visiting venue on Friday , will send FP on weekend

how to best capture session outcomes?, blog style post per session?, template, ease of use (computers anywhere around?), filled in-session, images uploaded by booth, time between sessions?, 15min, Session time 45min each, 90min session possible but with a break

would like to stream the marketplace and opening, cost vs benefits, can we open a public vote for those not attending to see who might be interested in seeing this?, are we streaming any part of the event? if so, can we add this?

Get the floor plan at the venue

Open Space Facilitation Booth, after every session you're supposed to deliver a summary of your session, We organise a few laptops to type in the session results, Google Form to capture summary

prep google form with OS outcome template

Vision

Stop looking only at our own crowd

No competition to local events

Two levels

Diversity

Jurgen

Oana

Eelco

Staff

Student Volunteers from all Countries

Greg

Greg

Planning

Olaf

John

Sergey

Cat

Cesario

Aleksey

Natalia

Venue

delegate organisational stuff to a professional organising company

Olaf

sofa on stage

teleconference with Warsaw

video

wireless

tweet wall

badges

flags

first name and/or nickname

colours, organiser, speaker, spouse

Programme

Marcin

Oana

Olaf

Franck

Inbar

Ivana

1 selection per person

Sessions

30 min talks only, no questions, in the morning, open space continuation if proposed by someone else

Only new sessions

Transparent Selection

Community Feedback on Proposals, similar to XPDays Benelux or DE

Session Marketplace, Give credits for sessions you plan to attend

Open Space

every afternoon, Have the option of running late into the night?, From 2pm till whenever it ends

ACE format

Produce Open Space 'Proceedings Book' in Real Time - available to take home, Session Hosts take responsibility to articulately summarize their session, Paper or online version

Lightning Talks

Lightning Talk Lottery

5 min

Retrospective on Friday

Propose / consider what retrospective techniques to use

Schedule

9am - 6pm, Talks, 3 tracks, Lunch, break up with lightning talks, OpenSpace, break up with lightning talks

Wednesday, 9.30am start, opening keynote, talks, 3 tracks, 6 talks / track, lunch, open space

Thursday, keynote, talks, 3 tracks, 6 talks / track, lunch, open space

Friday, morning, open space, code dojo, coaching dojo, code retreat ?, 3 iterations, lunch, retrospective, 3pm closing keynote

Q:

Theme / topic

selection process

Only new talks?

Speakers

have to record a 3min lightning talk about their topic, might be used for selection, might be used to offer support

one speaker from each country

Identify your intended audience

Invited speakers can't propose OS sessions

Communication registered participants to speakers

Co-presenting of speakers from different countries adds value for admission

Keynote, Rachel Davies

mentoring

Participants

Eelco

Marc C

Franck

Sven

300

Participant Types, speaker, Staged registration, 1. max 10 per country, country of work/life, 2. ask unrepresented countries, 3. open to everybody, Student Volunteers, organiser, Invites?

Spouse/Partner/Family-friendly conference

invite participants to bring spouses/kids

organise program for them?

Registration data

Contact Data, Name, EMail, Twitter, Adress, Country

Positioning Papers, Why should you be a participant?, What are your goals/expectation for the conference?, What can you distribute for the conference?, Topic for a Lightning talk

Spouses/kids

Place to store and manage participant data

Idea Farmers

Practicioners

Student Volunteers

Website

Alex

Franck

Wordpress

Organisers page

Submissions system?

Registrations

Community

Community network marketplace

Cross countries exchanges (including sharing business collaboration)

Create the space/place for this

Host it

Integrate local communities

Jaume

Ivana

Christian

Nick

Jurgen

Status

decide if free or not

Managing cost & sponsorship

Industry Partners

Andrea Heck

Ken Power

William Gill

Talks

Call for Talks

Diversity of Speakers, Ensure good representation from all coutnries

Tracks

3 or 4 Parallel Tracks?

Exciter Sofa

Erik Lundh

Olaf

Jens Hoffmann

Oana Juncu

Eelco

Catia

Ivana

Fabio

Marc L

2x Michael

Waldorf and Statler on stage

only two people for a talk

exciters/cheerleaders

tweeting the talk live

keep good energy for the talk

test that in another event - proof of concept

keep the speaker comfortable

Spread the "word" before and during

PR

Contact with the media

Public relation sofa

Jule

Pablo

Christian

2x Michael

Agile Alliance

Added info to their events calendar

Alien sofa

taking care of finding speakers working outside the software industry

Fabio

Thorsten

Pablo

Angel

Cesario

Spouse/Kids program

Monika

Olga

Money

Olaf

Marcin

Franck

Sponsors

get booths

improve country completeness

no influence on contents or participants

CouchSurfing offers are type of Sponsoring

Final Things

feedback walls with sticky notes for each session

magic paper

big maps of Europe

visualizing local communities

visualizing participant statistics

appreciation cards that people can give to others during the conference

promote specific hashtags for sharing and learning.

Best Blog Post of the Conference Award

Open Space Preperation

ALENetwork Visions/Ideas

Idea Posters (from XP2011)

publish conference results

all links to persentation materials

all links to blog posts

tweet feed, single twitter tag #ALE2011

photo gallery

videos from the sessions

Mike Leber

Participant dictionary (like people page)

Wall?

Better integration on web site

connect to talks

Special sessions/events

Tuesday, organizer start event, speaker welcome session, Volunteer instructions

Wednesday, welcome the participants

Thursday, conference dinner

Friday, closing session

Saturday, organizers breakfast, conference retrospective

ALE2012 Preparation

Information for participants

as flyer

online

as mail, and on website

session schedule

travel tips

spoose/kids program

organizational information

Material

Stickers, ALE stickers

Dinner with strangers

New node