ALE2011, Berlin

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ALE2011, Berlin by Mind Map: ALE2011, Berlin

1. openspace

1.1. Mike Sutton

1.2. have

1.2.1. sticky wall

1.2.2. sharpies

1.2.3. big pens

1.2.4. card

1.2.5. talking corn

1.2.6. english posters

1.2.7. tape, blutack

1.3. need!!

1.3.1. theme/encompassing question?

1.3.1.1. We Share Because We Care

1.3.2. OS posters in as many european languages as poss!

1.3.2.1. do the day before

1.3.2.1.1. will need big paper, big pens

1.3.2.1.2. make call out to find as many diverse language speakers as poss. on the Tuesday

1.3.3. focused chat with organisers

1.3.3.1. with Olaf

1.3.3.1.1. quick sync up on the emerging schedule/plan/vision for the event

1.3.3.1.2. i'll need at 2 volunteers for operational support during the event

1.3.3.1.3. number of registrations

1.3.3.1.4. venue floor plan

1.3.4. how to best capture session outcomes?

1.3.4.1. blog style post per session?

1.3.4.1.1. template

1.3.4.1.2. ease of use (computers anywhere around?)

1.3.4.1.3. time between sessions?

1.3.5. would like to stream the marketplace and opening

1.3.5.1. cost vs benefits

1.3.5.2. can we open a public vote for those not attending to see who might be interested in seeing this?

1.3.5.2.1. are we streaming any part of the event? if so, can we add this?

1.3.6. Get the floor plan at the venue

1.3.7. Open Space Facilitation Booth

1.3.7.1. after every session you're supposed to deliver a summary of your session

1.3.7.2. We organise a few laptops to type in the session results

1.3.7.3. Google Form to capture summary

1.3.8. prep google form with OS outcome template

2. Vision

2.1. Stop looking only at our own crowd

2.2. No competition to local events

2.3. Two levels

2.4. Diversity

2.5. Jurgen

2.6. Oana

2.7. Eelco

3. Staff

3.1. Student Volunteers from all Countries

3.1.1. Greg

3.1.2. Greg

4. Planning

4.1. Olaf

4.2. John

4.3. Sergey

4.4. Cat

4.5. Cesario

4.6. Aleksey

4.7. Natalia

5. Venue

5.1. delegate organisational stuff to a professional organising company

5.2. Olaf

5.3. sofa on stage

5.4. teleconference with Warsaw

5.5. video

5.6. wireless

5.7. tweet wall

5.8. badges

5.8.1. flags

5.8.2. first name and/or nickname

5.8.3. colours

5.8.3.1. organiser

5.8.3.2. speaker

5.8.3.3. spouse

6. Programme

6.1. Marcin

6.2. Oana

6.3. Olaf

6.4. Franck

6.5. Inbar

6.6. Ivana

6.7. 1 selection per person

6.8. Sessions

6.8.1. 30 min talks only

6.8.1.1. no questions

6.8.1.2. in the morning

6.8.1.3. open space continuation if proposed by someone else

6.8.2. Only new sessions

6.8.3. Transparent Selection

6.8.4. Community Feedback on Proposals

6.8.4.1. similar to XPDays Benelux or DE

6.8.5. Session Marketplace

6.8.5.1. Give credits for sessions you plan to attend

6.9. Open Space

6.9.1. every afternoon

6.9.1.1. Have the option of running late into the night?

6.9.1.1.1. From 2pm till whenever it ends

6.9.2. ACE format

6.9.3. Produce Open Space 'Proceedings Book' in Real Time - available to take home

6.9.3.1. Session Hosts take responsibility to articulately summarize their session

6.9.3.2. Paper or online version

6.10. Lightning Talks

6.10.1. Lightning Talk Lottery

6.10.2. 5 min

6.11. Retrospective on Friday

6.11.1. Propose / consider what retrospective techniques to use

6.12. Schedule

6.12.1. 9am - 6pm

6.12.1.1. Talks

6.12.1.1.1. 3 tracks

6.12.1.2. Lunch

6.12.1.2.1. break up with lightning talks

6.12.1.3. OpenSpace

6.12.1.3.1. break up with lightning talks

6.12.2. Wednesday

6.12.2.1. 9.30am start

6.12.2.2. opening keynote

6.12.2.3. talks

6.12.2.3.1. 3 tracks

6.12.2.3.2. 6 talks / track

6.12.2.4. lunch

6.12.2.5. open space

6.12.3. Thursday

6.12.3.1. keynote

6.12.3.2. talks

6.12.3.2.1. 3 tracks

6.12.3.2.2. 6 talks / track

6.12.3.3. lunch

6.12.3.4. open space

6.12.4. Friday

6.12.4.1. morning

6.12.4.1.1. open space

6.12.4.1.2. code dojo

6.12.4.1.3. coaching dojo

6.12.4.1.4. code retreat ?

6.12.4.2. lunch

6.12.4.3. retrospective

6.12.4.4. 3pm closing keynote

6.13. Q:

6.13.1. Theme / topic

6.13.2. selection process

6.13.3. Only new talks?

6.14. Speakers

6.14.1. have to record a 3min lightning talk about their topic

6.14.1.1. might be used for selection

6.14.1.2. might be used to offer support

6.14.2. one speaker from each country

6.14.3. Identify your intended audience

6.14.4. Invited speakers can't propose OS sessions

6.14.5. Communication registered participants to speakers

6.14.6. Co-presenting of speakers from different countries adds value for admission

6.14.7. Keynote

6.14.7.1. Rachel Davies

6.14.8. mentoring

7. Participants

7.1. Eelco

7.2. Marc C

7.3. Franck

7.4. Sven

7.5. 300

7.5.1. Participant Types

7.5.1.1. speaker

7.5.1.2. Staged registration

7.5.1.2.1. 1. max 10 per country

7.5.1.2.2. 2. ask unrepresented countries

7.5.1.2.3. 3. open to everybody

7.5.1.3. Student Volunteers

7.5.1.4. organiser

7.5.1.5. Invites?

7.6. Spouse/Partner/Family-friendly conference

7.6.1. invite participants to bring spouses/kids

7.6.2. organise program for them?

7.7. Registration data

7.7.1. Contact Data

7.7.1.1. Name

7.7.1.2. EMail

7.7.1.3. Twitter

7.7.1.4. Adress

7.7.1.5. Country

7.7.2. Positioning Papers

7.7.2.1. Why should you be a participant?

7.7.2.2. What are your goals/expectation for the conference?

7.7.2.3. What can you distribute for the conference?

7.7.2.4. Topic for a Lightning talk

7.7.3. Spouses/kids

7.8. Place to store and manage participant data

7.9. Idea Farmers

7.10. Practicioners

7.11. Student Volunteers

8. Website

8.1. Alex

8.2. Franck

8.3. Wordpress

8.3.1. Organisers page

8.4. Submissions system?

8.5. Registrations

9. Community

9.1. Community network marketplace

9.1.1. Cross countries exchanges (including sharing business collaboration)

9.1.2. Create the space/place for this

9.1.3. Host it

9.2. Integrate local communities

9.3. Jaume

9.4. Ivana

9.5. Christian

9.6. Nick

9.7. Jurgen

10. Status

10.1. decide if free or not

10.2. Managing cost & sponsorship

11. Industry Partners

11.1. Andrea Heck

11.2. Ken Power

11.3. William Gill

11.4. Talks

11.4.1. Call for Talks

11.4.2. Diversity of Speakers

11.4.2.1. Ensure good representation from all coutnries

11.5. Tracks

11.5.1. 3 or 4 Parallel Tracks?

12. Exciter Sofa

12.1. Erik Lundh

12.2. Olaf

12.3. Jens Hoffmann

12.4. Oana Juncu

12.5. Eelco

12.6. Catia

12.7. Ivana

12.8. Fabio

12.9. Marc L

12.10. 2x Michael

12.11. Waldorf and Statler on stage

12.11.1. only two people for a talk

12.11.2. exciters/cheerleaders

12.11.3. tweeting the talk live

12.11.4. keep good energy for the talk

12.11.5. test that in another event - proof of concept

12.11.6. keep the speaker comfortable

12.12. Spread the "word" before and during

12.13. PR

12.13.1. Contact with the media

13. Public relation sofa

13.1. Jule

13.2. Pablo

13.3. Christian

13.4. 2x Michael

13.5. Agile Alliance

13.5.1. Added info to their events calendar

14. Alien sofa

14.1. taking care of finding speakers working outside the software industry

14.2. Fabio

14.3. Thorsten

14.4. Pablo

14.5. Angel

14.6. Cesario

15. Spouse/Kids program

15.1. Monika

15.2. Olga

16. Money

16.1. Olaf

16.2. Marcin

16.3. Franck

16.4. Sponsors

16.4.1. get booths

16.4.2. improve country completeness

16.4.3. no influence on contents or participants

16.4.4. CouchSurfing offers are type of Sponsoring

17. Final Things

17.1. feedback walls with sticky notes for each session

17.1.1. magic paper

17.2. big maps of Europe

17.2.1. visualizing local communities

17.2.2. visualizing participant statistics

17.3. appreciation cards that people can give to others during the conference

17.4. promote specific hashtags for sharing and learning.

17.5. Best Blog Post of the Conference Award

17.6. Open Space Preperation

17.7. ALENetwork Visions/Ideas

17.7.1. Idea Posters (from XP2011)

17.8. publish conference results

17.8.1. all links to persentation materials

17.8.2. all links to blog posts

17.8.3. tweet feed

17.8.3.1. single twitter tag #ALE2011

17.8.4. photo gallery

17.8.5. videos from the sessions

17.8.6. Mike Leber

17.9. Participant dictionary (like people page)

17.9.1. Wall?

17.9.2. Better integration on web site

17.9.3. connect to talks

17.10. Special sessions/events

17.10.1. Tuesday

17.10.1.1. organizer start event

17.10.1.2. speaker welcome session

17.10.1.3. Volunteer instructions

17.10.2. Wednesday

17.10.2.1. welcome the participants

17.10.3. Thursday

17.10.3.1. conference dinner

17.10.4. Friday

17.10.4.1. closing session

17.10.5. Saturday

17.10.5.1. organizers breakfast

17.10.5.2. conference retrospective

17.11. ALE2012 Preparation

17.12. Information for participants

17.12.1. as flyer

17.12.2. online

17.12.3. as mail

17.12.3.1. and on website

17.12.4. session schedule

17.12.5. travel tips

17.12.6. spoose/kids program

17.12.7. organizational information

17.13. Material

17.13.1. Stickers

17.13.1.1. ALE stickers

17.14. Dinner with strangers

18. New node