ALE2011, Berlin
by Olaf Lewitz
1. openspace
1.1. Mike Sutton
1.2. have
1.2.1. sticky wall
1.2.2. sharpies
1.2.3. big pens
1.2.4. card
1.2.5. talking corn
1.2.6. english posters
1.2.7. tape, blutack
1.3. need!!
1.3.1. theme/encompassing question?
1.3.1.1. We Share Because We Care
1.3.2. OS posters in as many european languages as poss!
1.3.2.1. do the day before
1.3.2.1.1. will need big paper, big pens
1.3.2.1.2. make call out to find as many diverse language speakers as poss. on the Tuesday
1.3.3. focused chat with organisers
1.3.3.1. with Olaf
1.3.3.1.1. quick sync up on the emerging schedule/plan/vision for the event
1.3.3.1.2. i'll need at 2 volunteers for operational support during the event
1.3.3.1.3. number of registrations
1.3.3.1.4. venue floor plan
1.3.4. how to best capture session outcomes?
1.3.4.1. blog style post per session?
1.3.4.1.1. template
1.3.4.1.2. ease of use (computers anywhere around?)
1.3.4.1.3. time between sessions?
1.3.5. would like to stream the marketplace and opening
1.3.5.1. cost vs benefits
1.3.5.2. can we open a public vote for those not attending to see who might be interested in seeing this?
1.3.5.2.1. are we streaming any part of the event? if so, can we add this?
1.3.6. Get the floor plan at the venue
1.3.7. Open Space Facilitation Booth
1.3.7.1. after every session you're supposed to deliver a summary of your session
1.3.7.2. We organise a few laptops to type in the session results
1.3.7.3. Google Form to capture summary
1.3.8. prep google form with OS outcome template
2. Vision
2.1. Stop looking only at our own crowd
2.2. No competition to local events
2.3. Two levels
2.4. Diversity
2.5. Jurgen
2.6. Oana
2.7. Eelco
3. Staff
3.1. Student Volunteers from all Countries
3.1.1. Greg
3.1.2. Greg
4. Planning
4.1. Olaf
4.2. John
4.3. Sergey
4.4. Cat
4.5. Cesario
4.6. Aleksey
4.7. Natalia
5. Venue
5.1. delegate organisational stuff to a professional organising company
5.2. Olaf
5.3. sofa on stage
5.4. teleconference with Warsaw
5.5. video
5.6. wireless
5.7. tweet wall
5.8. badges
5.8.1. flags
5.8.2. first name and/or nickname
5.8.3. colours
5.8.3.1. organiser
5.8.3.2. speaker
5.8.3.3. spouse
6. Programme
6.1. Marcin
6.2. Oana
6.3. Olaf
6.4. Franck
6.5. Inbar
6.6. Ivana
6.7. 1 selection per person
6.8. Sessions
6.8.1. 30 min talks only
6.8.1.1. no questions
6.8.1.2. in the morning
6.8.1.3. open space continuation if proposed by someone else
6.8.2. Only new sessions
6.8.3. Transparent Selection
6.8.4. Community Feedback on Proposals
6.8.4.1. similar to XPDays Benelux or DE
6.8.5. Session Marketplace
6.8.5.1. Give credits for sessions you plan to attend
6.9. Open Space
6.9.1. every afternoon
6.9.1.1. Have the option of running late into the night?
6.9.1.1.1. From 2pm till whenever it ends
6.9.2. ACE format
6.9.3. Produce Open Space 'Proceedings Book' in Real Time - available to take home
6.9.3.1. Session Hosts take responsibility to articulately summarize their session
6.9.3.2. Paper or online version
6.10. Lightning Talks
6.10.1. Lightning Talk Lottery
6.10.2. 5 min
6.11. Retrospective on Friday
6.11.1. Propose / consider what retrospective techniques to use
6.12. Schedule
6.12.1. 9am - 6pm
6.12.1.1. Talks
6.12.1.1.1. 3 tracks
6.12.1.2. Lunch
6.12.1.2.1. break up with lightning talks
6.12.1.3. OpenSpace
6.12.1.3.1. break up with lightning talks
6.12.2. Wednesday
6.12.2.1. 9.30am start
6.12.2.2. opening keynote
6.12.2.3. talks
6.12.2.3.1. 3 tracks
6.12.2.3.2. 6 talks / track
6.12.2.4. lunch
6.12.2.5. open space
6.12.3. Thursday
6.12.3.1. keynote
6.12.3.2. talks
6.12.3.2.1. 3 tracks
6.12.3.2.2. 6 talks / track
6.12.3.3. lunch
6.12.3.4. open space
6.12.4. Friday
6.12.4.1. morning
6.12.4.1.1. open space
6.12.4.1.2. code dojo
6.12.4.1.3. coaching dojo
6.12.4.1.4. code retreat ?
6.12.4.2. lunch
6.12.4.3. retrospective
6.12.4.4. 3pm closing keynote
6.13. Q:
6.13.1. Theme / topic
6.13.2. selection process
6.13.3. Only new talks?
6.14. Speakers
6.14.1. have to record a 3min lightning talk about their topic
6.14.1.1. might be used for selection
6.14.1.2. might be used to offer support
6.14.2. one speaker from each country
6.14.3. Identify your intended audience
6.14.4. Invited speakers can't propose OS sessions
6.14.5. Communication registered participants to speakers
6.14.6. Co-presenting of speakers from different countries adds value for admission
6.14.7. Keynote
6.14.7.1. Rachel Davies
6.14.8. mentoring
7. Participants
7.1. Eelco
7.2. Marc C
7.3. Franck
7.4. Sven
7.5. 300
7.5.1. Participant Types
7.5.1.1. speaker
7.5.1.2. Staged registration
7.5.1.2.1. 1. max 10 per country
7.5.1.2.2. 2. ask unrepresented countries
7.5.1.2.3. 3. open to everybody
7.5.1.3. Student Volunteers
7.5.1.4. organiser
7.5.1.5. Invites?
7.6. Spouse/Partner/Family-friendly conference
7.6.1. invite participants to bring spouses/kids
7.6.2. organise program for them?
7.7. Registration data
7.7.1. Contact Data
7.7.1.1. Name
7.7.1.2. EMail
7.7.1.3. Twitter
7.7.1.4. Adress
7.7.1.5. Country
7.7.2. Positioning Papers
7.7.2.1. Why should you be a participant?
7.7.2.2. What are your goals/expectation for the conference?
7.7.2.3. What can you distribute for the conference?
7.7.2.4. Topic for a Lightning talk
7.7.3. Spouses/kids
7.8. Place to store and manage participant data
7.9. Idea Farmers
7.10. Practicioners
7.11. Student Volunteers
8. Website
8.1. Alex
8.2. Franck
8.3. Wordpress
8.3.1. Organisers page
8.4. Submissions system?
8.5. Registrations
9. Community
9.1. Community network marketplace
9.1.1. Cross countries exchanges (including sharing business collaboration)
9.1.2. Create the space/place for this
9.1.3. Host it
9.2. Integrate local communities
9.3. Jaume
9.4. Ivana
9.5. Christian
9.6. Nick
9.7. Jurgen
10. Status
10.1. decide if free or not
10.2. Managing cost & sponsorship
11. Industry Partners
11.1. Andrea Heck
11.2. Ken Power
11.3. William Gill
11.4. Talks
11.4.1. Call for Talks
11.4.2. Diversity of Speakers
11.4.2.1. Ensure good representation from all coutnries
11.5. Tracks
11.5.1. 3 or 4 Parallel Tracks?
12. Exciter Sofa
12.1. Erik Lundh
12.2. Olaf
12.3. Jens Hoffmann
12.4. Oana Juncu
12.5. Eelco
12.6. Catia
12.7. Ivana
12.8. Fabio
12.9. Marc L
12.10. 2x Michael
12.11. Waldorf and Statler on stage
12.11.1. only two people for a talk
12.11.2. exciters/cheerleaders
12.11.3. tweeting the talk live
12.11.4. keep good energy for the talk
12.11.5. test that in another event - proof of concept
12.11.6. keep the speaker comfortable
12.12. Spread the "word" before and during
12.13. PR
12.13.1. Contact with the media
13. Public relation sofa
13.1. Jule
13.2. Pablo
13.3. Christian
13.4. 2x Michael
13.5. Agile Alliance
13.5.1. Added info to their events calendar
14. Alien sofa
14.1. taking care of finding speakers working outside the software industry
14.2. Fabio
14.3. Thorsten
14.4. Pablo
14.5. Angel
14.6. Cesario
15. Spouse/Kids program
15.1. Monika
15.2. Olga
16. Money
16.1. Olaf
16.2. Marcin
16.3. Franck
16.4. Sponsors
16.4.1. get booths
16.4.2. improve country completeness
16.4.3. no influence on contents or participants
16.4.4. CouchSurfing offers are type of Sponsoring
17. Final Things
17.1. feedback walls with sticky notes for each session
17.1.1. magic paper
17.2. big maps of Europe
17.2.1. visualizing local communities
17.2.2. visualizing participant statistics
17.3. appreciation cards that people can give to others during the conference
17.4. promote specific hashtags for sharing and learning.
17.5. Best Blog Post of the Conference Award
17.6. Open Space Preperation
17.7. ALENetwork Visions/Ideas
17.7.1. Idea Posters (from XP2011)
17.8. publish conference results
17.8.1. all links to persentation materials
17.8.2. all links to blog posts
17.8.3. tweet feed
17.8.3.1. single twitter tag #ALE2011
17.8.4. photo gallery
17.8.5. videos from the sessions
17.8.6. Mike Leber
17.9. Participant dictionary (like people page)
17.9.1. Wall?
17.9.2. Better integration on web site
17.9.3. connect to talks
17.10. Special sessions/events
17.10.1. Tuesday
17.10.1.1. organizer start event
17.10.1.2. speaker welcome session
17.10.1.3. Volunteer instructions
17.10.2. Wednesday
17.10.2.1. welcome the participants
17.10.3. Thursday
17.10.3.1. conference dinner
17.10.4. Friday
17.10.4.1. closing session
17.10.5. Saturday
17.10.5.1. organizers breakfast
17.10.5.2. conference retrospective
17.11. ALE2012 Preparation
17.12. Information for participants
17.12.1. as flyer
17.12.2. online
17.12.3. as mail
17.12.3.1. and on website
17.12.4. session schedule
17.12.5. travel tips
17.12.6. spoose/kids program
17.12.7. organizational information
17.13. Material
17.13.1. Stickers
17.13.1.1. ALE stickers