Instructional Technology & Online Learning - Elizabeth Calhoon, Manager; Martin Cisneros & Karen ...

1. Project Initiation

1.1. 1.1 Request for Training comes to any member of the team

1.1.1. Recruit Project Sponsor

1.1.2. Recruit Project Manager

1.1.3. Review Related Projects and Lessons Learned

1.1.4. Prepare Project Initiation Plan

1.1.5. Brief the Initial Project Team

1.1.6. Review Project Kick-off Plans and Presentation Map

1.1.7. Hold Project Kick-off Meeting

1.2. 1.2 Referral to Manager (and contact of Manager for follow-up)

1.2.1. Establish Project Objective

1.2.2. Establish Project Scope

1.2.3. Map Requirements

1.2.4. Map Solution

1.2.5. Map Training Requirement

1.2.6. Review Project Scope

1.3. 1.3 Manager is contacted OR Manager Contacts Requestor

1.3.1. Determine Project Approach, Stages and Steps

1.3.2. Estimate Project Duration

1.3.3. Establish Resource Requirements

1.3.4. Prepare Project Schedule and Budget

1.3.5. Prepare Work breakdown structure

1.3.6. Document Success Criteria

1.3.7. Review Project Schedule

1.4. 1.4 Manager determines best POC (Point of Contact), assesses requesting agency's needs, learning goals and available infrastructure

1.4.1. Identify Project Resources

1.4.2. Recruit Project Steering Committee

1.4.3. Recruit Project Coordinators

1.4.4. Identify / Recruit Key Stakeholders

1.4.5. Determine Training Requirements

1.4.6. Map the Project Organization Chart

1.4.7. Review Project Organization

1.5. 1.5 Project is assigned to Academic Technology Specialist(s) or Manager, based on skill-matching and time avaiability, giving priority to requestor's availability

1.5.1. Establish Project Administration Procedures

1.5.2. Establish Quality Control Procedures

1.5.3. Establish Progress Control Procedures

1.5.4. Establish Change Control Procedures

1.5.5. Establish Issue Resolution Procedure

1.5.6. Review Project Control Procedures

1.6. 1.6 POC is notified about assignment of trainer(s) and next steps; OMS registration link is created

1.6.1. Prepare Initiation Stage Assessment

1.6.2. Review Initiation Stage Assessment

1.6.3. Follow-Up Initiation Stage Assessment

1.6.4. Compile Project Initiation Report

2. Project Control

2.1. 2.1 Training materials are developed at least one week prior to delivery

2.1.1. Establish checkpoints

2.1.2. Acquire team resources for stage

2.1.3. Conduct stage kick-off meeting

2.2. 2.2 Lead Learner provides link to online registration and overview of content to be covered at least one week prior to delivery

2.2.1. Determine Frequency of Meetings

2.2.2. Schedule Meetings

2.2.3. Brief Project Board

2.2.4. Prepare Meetings

2.2.5. Conduct Meetings

2.2.6. Follow-up Meeting

2.3. 2.3 Lead Learner arrives at site at least 30 minutes prior to start of event

2.3.1. Schedule Quality Review Meeting

2.3.2. Prepare for Quality Review Meeting

2.3.3. Conduct Quality Review Meeting

2.3.4. Follow-up Quality Review Meeting

2.4. 2.4 Wherever possible, all events will be attended by at least two members of the team for support, troubleshooting and quality control

2.4.1. Update Project Schedule

2.4.2. Update Budget / Costs

2.4.3. Conduct Team Status Review

2.4.4. Create Status Report

2.5. 2.5 All participants will be provided an evaluation link to complete at the end of the event

2.5.1. Request Changes

2.5.2. Identify Alternative Solutions

2.5.3. Conduct Steering Committee Meeting

2.5.4. Document Change Responses

2.5.5. Implement Change(s)

3. Project Closure

3.1. 3.1 Evaluation link will be sent to all participants within 24 hours of completion of event

3.1.1. Prepare Product Evaluation

3.1.2. Conduct Product Evaluation

3.1.3. Initiate Maintenance Process

3.2. 3.2 Evaluations will be reviewed by team monthly for opportunities for improvement; Manager will follow-up for future opportunities

3.2.1. Prepare for Project Closure Meeting

3.2.2. Conduct Project Closure Meeting

3.2.3. Follow Up Project Closure Meeting