Internet Society | Hybrid Event Auckland event 7-9 July 2015 | TNOC event design
Internet Society | Hybrid Event Auckland event 7-9 July 2015 | TNOC event design
1. Objectives
1.1. Stakeholders
1.1.1. Meeting Owner
1.1.2. Participant
1.1.3. Speaker
1.1.4. Sponsor
1.1.5. Agency
2. Programme
2.1. Hybrid Sessions
2.1.1. Pre-event
2.1.2. Onsite
2.1.3. Post Event
2.2. Program
2.2.1. Schedule
2.2.1.1. Setup
2.2.1.1.1. Click here to edit
2.2.1.2. Morning
2.2.1.2.1. Click here to edit
2.2.1.3. Noon
2.2.1.3.1. Click here to edit
2.2.1.4. Afternoon
2.2.1.4.1. Click here to edit
2.2.2. Virtual MC
2.2.2.1. Speaker / Performer
2.2.2.1.1. Click here to edit
2.2.3. Rehearsal
2.2.3.1. Click here to edit
3. Venues & Options
3.1. Location 1
3.1.1. Auckland
3.2. Location 2
3.2.1. Manila
3.3. Location 3
3.3.1. Hong Kong
3.4. Location 4
3.4.1. Bangalore
3.5. Location 5
3.5.1. Nairobi
3.6. Location 6
3.6.1. Tunis
3.7. Location 7
3.7.1. Istanbul
3.8. Location 8
3.8.1. Amsterdam
3.9. Location 9
3.9.1. Zurich
3.10. Location 10
3.10.1. New York
3.11. Location 11
3.11.1. Washington DC
3.12. Location 12
3.12.1. Santo Domingo
3.13. Location 13
3.13.1. San Salvador
3.14. Location 14
3.14.1. Montevideo
3.15. Location 15
3.16. Sent out
3.16.1. Tech specs
3.16.1.1. Backdrop
3.16.2. Programme
3.16.3. Node Optional items tools
3.16.3.1. Node Bookings
3.16.3.1.1. https://docs.google.com/spreadsheets/d/12BLcYhribCEy-C-mEo4QOMTqLJZC4ucUD5uPGQmUnU4/edit?usp=sharing
3.16.3.2. Book a Subject Matter Expert
3.16.4. Your Context
3.16.4.1. 3 photos
3.16.4.2. #myISOCstory
3.16.5. Wearables
3.16.5.1. Shades
3.16.5.2. T-shirt
3.16.5.2.1. White t-shirt
3.16.6. Photo frame
4. Form
4.1. Video feeds
4.2. Communication
4.2.1. 1 way
4.2.2. 2 way
4.2.3. synchronous
4.2.4. asynchronous
4.2.4.1. recorded
5. Platform
5.1. to be selected based on needs
5.1.1. Digitell
5.1.2. Zoom
6. Budget
6.1. Producer
6.1.1. Stipend
6.1.2. Travel
6.1.3. Registration & Hotel
6.2. Hybrid Event Host / Presenter
6.2.1. Stipend
6.2.2. Gear
6.2.3. Travel
6.2.4. Registration & Hotel
6.3. Development costs
6.3.1. ... work days
6.3.1.1. prep
6.3.2. ... working days
6.3.2.1. Onsite for delivery and briefings
6.4. Tech Specs
6.4.1. Sample
6.4.1.1. Stage / Decor
6.4.1.1.1. - Table / News Desk
6.4.1.1.2. - Guest Couch or Two Chairs
6.4.1.1.3. - 2 Projector Screens
6.4.1.1.4. - Confidence Monitor for Q&A. & Time clock?
6.4.1.1.5. - VGA Cable from confidence monitor to Tech Table
6.4.1.1.6. - 3 Wireless Mics (hands free)
6.4.1.1.7. - 1 Wireless Mic (handheld for Q&A)
6.4.1.1.8. - Lighting on Subjects
6.4.1.2. Tech Table
6.4.1.2.1. - 2 X 6 foot tables (for Tech desk, streaming provider )
6.4.1.2.2. - 4 Chairs
6.4.1.2.3. - 2 Video Cameras
6.4.1.2.4. - 2 Hardlines to internet 3 MBs UP/DOWN minimum with 3 IP Addresses
6.4.1.2.5. - Video/Data Switcher (AV Board):
6.4.1.2.6. - Inputs: Presenter laptop 01 (Data + audio), Internet laptop 02 (Data + Audio), Camera 1, Camera 2, Microphones (4)
6.4.1.2.7. - Outputs: Screen 1&2 (Data & Skype), Sonic Foundry/Media Site BOX (Data, Audio, Video), Skype Computer (Audio + Video), Confidence Monitor
6.4.1.2.8. -Camera feed switcher
6.4.1.2.9. - Streaming provider Laptop // Hardware
6.4.1.2.10. - Q&A/Social Laptop
6.4.1.2.11. - Presenter Laptop 01
6.4.1.2.12. - Internet Laptop 02
6.4.1.2.13. - Webcam
6.4.1.3. Staff in Room or on Tech Table
6.4.1.3.1. - Video Director / Video Engineer / Audio Tech (could be 1 person or multiple)
6.4.1.3.2. - Stage Manager
6.4.1.3.3. - 2 Camera operators (Or robot cameras?)
6.4.1.3.4. - Streaming Engineer
6.4.1.3.5. - Assistant to assist in microphone wrangling, handouts.
7. Participants
7.1. Live
7.1.1. Total Invitations Sent
7.1.1.1. Click here to edit
7.1.2. Total Acceptances Received
7.1.2.1. Click here to edit
7.2. Virtual
7.2.1. Total Invitations Sent
7.2.1.1. Click here to edit
7.2.2. Total Acceptances Received
7.2.2.1. Click here to edit
7.3. POD event
7.3.1. Total Invitations Sent
7.3.1.1. Click here to edit
7.3.2. Total Acceptances Received
7.3.2.1. Click here to edit
8. Venue
8.1. Rental Fee
8.1.1. Click here to edit
8.2. Staff Fee
8.2.1. Content Director
8.2.1.1. Click here to edit
8.2.2. Virtual MC
8.2.2.1. Options
8.2.2.1.1. NZ
8.2.2.1.2. USA
8.2.3. Virtual / Hybrid Tech Director
8.2.3.1. Click here to edit
8.2.4. Camera Man
8.2.4.1. Click here to edit
8.2.5. Web Casting `Engineer
8.2.5.1. Click here to edit
8.2.6. A/V Technician
8.2.6.1. Click here to edit
8.2.7. POD Host Coordinator
8.2.7.1. Click here to edit
8.2.8. Fact Based Tweeter / Microblogger/Highlight reporter
8.2.8.1. Click here to edit
8.2.9. Live Mindmapping
8.2.9.1. Click here to edit
8.2.10. Customer Service for Remote Audience
8.2.10.1. Click here to edit
8.2.11. Remote Moderator
8.2.11.1. Click here to edit
8.3. Equipment Fees
8.3.1. Click here to edit
8.4. Audio/Visual Services
8.4.1. Click here to edit
8.5. Staff Catering
8.5.1. Food
8.5.1.1. Click here to edit
8.5.2. Beverages
8.5.2.1. Click here to edit
9. Staging
9.1. Studio Decor Idea / Theme
9.1.1. Click here to edit
9.2. Lighting
9.2.1. Click here to edit
9.3. Video Production
9.3.1. Click here to edit
9.4. Backdrops
10. Content Development & Delivery
10.1. Speaker rehearsals
10.1.1. Click here to edit
10.2. Slide deck check
10.2.1. Click here to edit
10.3. Speaker briefing
10.3.1. Click here to edit
10.4. Speaker interviews
10.4.1. Click here to edit
10.5. Videos
10.5.1. Leaders & Bumpers
10.5.2. Speaker Intros
10.5.3. Format Intros
10.6. Translation
11. Hybrid Event Logistics
11.1. Hosting platform & interaction design
11.1.1. Click here to edit
11.2. Node coordination
11.2.1. Click here to edit
11.3. Travel
11.3.1. Hotel
11.3.1.1. Click here to edit
11.3.2. Transportation
11.3.2.1. Click here to edit
11.4. Communication Costs
11.4.1. Telephone
11.4.1.1. Click here to edit
11.4.2. Internet
11.4.2.1. Click here to edit
12. Event Marketing
12.1. Marketing timeline creation
12.1.1. Pre- event
12.1.1.1. Invitations / Programs / Brochures
12.1.1.1.1. Click here to edit
12.1.2. During event
12.1.2.1. Live marketing
12.1.2.1.1. Click here to edit
12.1.3. Post event
12.1.3.1. Post event reporting & content dissemination
12.1.3.1.1. Click here to edit
12.2. Graphics
12.2.1. Download
12.2.1.1. https://www.internetsociety.org/intercommunity2015/downloads
12.3. Mailings
12.3.1. Pre-event
12.3.1.1. ISOC Connect Platform
12.3.1.1.1. Event Website link launched
12.3.2. Event
12.3.3. Post Event
12.4. Event Workbook for remote audience
12.4.1. Click here to edit
12.5. Photography
12.5.1. Pre-event
12.5.1.1. Event Design
12.5.1.1.1. https://www.flickr.com/photos/tnoc/sets/72157650891119709
12.6. Video
12.6.1. Pre-event
12.6.1.1. EventCanvas explainer video
12.6.1.2. Trailer intro
12.6.2. Event
12.6.2.1. Leader
12.6.2.1.1. to be created
12.6.2.2. Bumper
12.6.2.2.1. to be created
12.6.3. Post Event
12.6.3.1. Post event User Generated Content video
12.6.3.1.1. to be created
12.7. Social Media
12.7.1. Hashtag
12.7.1.1. #icomm15
12.7.2. Twitter Handle
12.7.3. Example
12.7.3.1. https://tagboard.com/eventcanvas/224648
12.8. Online engagement channels
12.8.1. Social Q&A
12.9. Sentiment measurement
12.9.1. https://tagboard.com/icomm15/search
12.10. Metrics & Dashboard
12.10.1. Click here to edit
13. Budget
13.1. Total Budget
13.1.1. Click here to edit
13.2. Cost Per Person
13.2.1. Click here to edit
13.3. Total Expenses
13.3.1. Click here to edit