Mind Mapping for

Meeting Management

With MindMeister you quickly create shareable agendas, take more effective meeting minutes, and easily convert them into actionable to-dos.

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Make Every Meeting Productive

With MindMeister, you can create detailed meeting agendas, visual meeting notes, shareable knowledge maps and actionable project plans, all using mind maps! Edits can be made collaboratively, in real-time, before being converted into projects in integrated task management tool, MeisterTask.

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Trusted by Companies Around the World

Millions of users rely on MindMeister for productive meeting management. Here are just a few of their amazing stories:

Case Study Biggerplate


Internet Community

Biggerplate uses MindMeister and Google Workspace to effectively manage their remote team and reduce meeting times.

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Case Study SAP


Computer Software

“We first started out using MindMeister through casual means, but it quickly became an indispensable tool for our projects.”

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Case Study Grupo JHR

Grupo JHR

Project Management

Grupo JHR use MindMeister, MeisterTask and Google Workspace apps to manage projects collaboratively across their four different businesses and offices.

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MindMeister Feature Overview

As a visual meeting management tool, MindMeister provides a powerful means to connect with colleagues around the world, in order to brainstorm, plan and implement your ideas together. Designed with collaboration in mind, MindMeister updates your mind maps in real-time, no matter where you are or what device you’re using.

Real-time Collaboration

Invite your meeting attendees to collaborate with mind maps! With MindMeister you can create a collaborative agenda, then add to the map during the meeting in real-time.

Engaging Presentations

Present your meeting plans, strategies and reports using MindMeister’s in-built presentation mode. Turning maps into slideshows takes seconds, making meetings visual and engaging.

Export, Embed & Print

Holding an offline meeting? No problem! Present your mind maps by exporting them as Word documents or PDFs to access offline, or print the maps out large, to collaborate in-person.

Meeting Attachments

Attach spreadsheets, PDFs, charts, designs, videos, images and more to your meeting mind maps, to collate all resources in one central map, ready to share.

Comment and Vote

Collaborate before, during and after the meeting via built-in feedback features. You can leave comments on topics and vote on ideas.

Turning Plans into Action

Define to-dos during your meeting, decide who’s accountable, and then convert them into assigned tasks in MeisterTask, our task management tool for teams.

Using Mind Maps for Meeting Management

Whether you’re organizing a quick team status update or a company-wide all-hands meeting, it’s essential that every meeting you hold is an effective use of company time. To get the most out of your meetings, use mind maps to brainstorm, visualize, plan and create, collaboratively and in real-time. Here’s how:

Create an Effective Agenda

The first step to productive meeting management is an effective meeting agenda. With MindMeister, you can collate all agenda items, embed external links, and attach images, documents and other meeting resources, all in one central mind map, ready to share with attendees ahead of the event via email or shareable link.

Make Your Meeting Notes Visual

During the meeting, whether you’re all in one room or joining remotely from different locations, you can share a meeting mind map with attendees and co-work within it, collaboratively. Brainstorm, plan, comment and note, as all changes appear in real-time across all devices.

We first started out using MindMeister through casual means, but it quickly became an indispensable tool for our projects.

Srikanth Rajamani, Business Application Analyst at SAP

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Share the Knowledge

Once the meeting is over, ensure knowledge shared and decisions made aren’t lost. Share your mind map with attendees and other relevant stakeholders via email or shareable link. The meeting mind map can then be used as a backbone for future planning, with all external links and attached images, documents and resources centrally stored.

MindMeister enables us to meet efficiently, whether we’re all together in HQ or brainstorming remotely across offices. We simply share the meeting mind map to visualize our shared ideas, before going through proposed plans and deciding on those to take forward. Plans can then be converted into tasks in MeisterTask, to ensure no ideas are lost.

Adriana Ramirez, Head of Projects at Grupo JHR

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Turn Your Meetings into Action

A successful meeting will end with a list of tangible outcomes and onward tasks. To ensure all decisions made during the meeting are turned into action, use MindMeister alongside our Kanban-style task management tool, MeisterTask, to convert all plans into assigned tasks.

Get Started Now

Sign up now for our free meeting management software, invite your attendees via shareable link and get started within seconds!

Get Started with MindMeister