Work Breakdown Structure (WBS): Digitization of audio-visual materials in archives

1. Initiation

1.1. 1. Project Proposal and Approval

1.1.1. Identify stakeholders

1.1.2. Define project objectives and scope

1.1.3. Secure funding and resources

1.2. 2. Initial Research and Assessment

1.2.1. Conduct feasibility study

1.2.2. Assess current archive condition

1.2.3. Identify potential risks and mitigation strategies

2. Planning

2.1. 1. Detailed Project Planning

2.1.1. 1.1. Develop project plan and timeline

2.1.2. 1.2. Allocate resources and assign tasks

2.1.3. 1.3. Develop risk management plan

2.2. 2. Technology and Infrastructure Planning

2.2.1. 2.1. Select digitization technology and equipment

2.2.2. 2.2. Plan for data storage and management

2.2.3. 2.3. Develop IT infrastructure plan

2.3. 3. Policy and Procedure Development

2.3.1. 3.1. Establish digitization standards and protocols

2.3.2. 3.2. Develop quality control procedures

2.3.3. 3.3. Plan for digital preservation and access

3. Execution

3.1. 1. Digitization Process

3.1.1. 1.2. Set up and test digitization equipment

3.1.2. 1.3. Digitize materials and perform quality checks

3.2. 2. Metadata Creation

3.2.1. 2.1. Develop metadata schema

3.2.2. 2.2. Create and attach metadata to digital files

3.2.3. 2.3. Ensure metadata accuracy and consistency

3.3. 3. Data Storage and Management

3.3.1. 3.1. Store digitized files in the designated repository

3.3.2. 3.2. Implement backup and recovery procedures

3.3.3. 3.3. Monitor data integrity and security

3.4. 1.1. Prepare and clean audio-visual materials

4. Monitoring and Control

4.1. 1. Performance Monitoring

4.1.1. 1.1. Track project progress against the plan

4.1.2. 1.2. Conduct regular status meetings and reports

4.1.3. 1.3. Adjust schedules and resources as needed

4.2. 2. Quality Control and Assurance

4.2.1. 2.1. Perform regular quality checks on digitized materials

4.2.2. 2.2. Address any issues or discrepancies

4.2.3. 2.3. Ensure compliance with standards and procedures

4.3. 3. Risk Management

4.3.1. 3.1. Monitor and address identified risks

4.3.2. 3.2. Update risk management plan as necessary

4.3.3. 3.3. Communicate with stakeholders about risks and mitigation

5. Project Closure

5.1. 1. Final Review and Assessment

5.1.1. 1.1. Conduct final project review and assessment

5.1.2. 1.2. Document lessons learned and best practices

5.1.3. 1.3. Ensure all project deliverables are completed

5.2. 2. Archiving and Documentation

5.2.1. 2.1. Archive project documentation and reports

5.2.2. 2.2. Ensure all digital files are properly stored and accessible

5.2.3. 2.3. Finalize and close out all project accounts and contracts