The Basic Functions of Archive Administration

1. Arrangement and Description

1.1. The process to determine a suitable method in aranging archival materials

1.2. Arranges first and describes with one it is a records

2. Access and Use

2.1. Some archives have their own period of time to be kept the archives matetial before open for the public

2.1.1. The Archives of Malaysia only can give user acces the archives material after 25 years it based on the country

2.2. Only the suttance group of people easyly to access the archives material such police, lawyers and more.

3. Preservation

3.1. The specific process undertaken to maintain, repair, restore, or conserve archival material.

3.2. Used the appropriate tools and a suitable environment

4. Appraisal

4.1. The process to know if the records can kept in the archives or not

4.2. The process to determine the value of records

4.3. Identify the status of records either for temporary or permanent storage

5. Accessioning

5.1. The process of transfering the records from organisation to archive

5.2. Will involve the task documenting receipt and acceptence of records inti archivies custody

6. References and Staff Service

6.1. Archives officers should have a proper training in administrating archives

6.2. Every archives institution has provideol outreach program that may help to seek attention of public awareness on archives service