1. Immediate comms
1.1. No travel Local or International
1.2. ALL capex to be halted with immediate effect
2. Task Team
2.1. what has Cavi already done
2.2. Do we co -opt someone from Cavi on to the team i.e a vanessa or greg ?
2.3. George Campus
2.4. Cavi Campus Cape Town
2.5. Daily meeting : DH/PB/JVD/Lorian/Other
2.6. Rui and I think Janet and Lisa just recently returned from overseas. they should get checked
3. Cavi & Busby Stores
3.1. Cleaning routines implemented in stores as a discipline. POS cleaned with antibacterial wipes 2/3 times a day
3.2. Dawie to get footcounts from shopping centres
3.3. Corona posters for stores
3.4. Sanitizers in store
3.5. send more stock to stores
3.6. rapid feedback system info from the field
4. Education and Awareness
4.1. Who will push out the comms to all at CAVI?
4.2. 1st
4.2.1. Send out the note from Liberty Life to give staff reassurance on their benefits.
4.2.2. General hygiene
4.2.2.1. Do we institute a clean desk policy? Germs lurk in all the paper and mess?
4.2.3. Fist Pump?
4.2.4. WHO also has a comprehensive doc
4.2.5. Visitors log book to confirm not met with overseas people
4.3. All filing to be done and sent to archives- this will be an added benefit for the upcoming move too
4.4. 2nd
4.4.1. At what stage do we tell people they must take their laptops home everyday in case we have to close the doors.
4.4.2. come forward if concerned you were in touch with someone
4.4.3. What must you do if you have been diagnosed. Who must you tell?
4.4.4. Publish policy
4.5. 3rd
4.5.1. Create a link on the intranet - all comms via email and on the intranet too
4.5.2. Place posters that encourage staying home when sick, cough and sneeze etiquette, and hand hygiene at the entrance to your workplace and in other workplace areas where they are likely to be seen.
4.5.3. infographic Posters up at the office
4.5.4. Every BU to have a WhatsApp group and then every key division in the group i.e ops to have a WhatsApp group
4.5.5. Skype on all computers
4.5.5.1. Everyone to download startleaf/ another to ensure remote connectivity
4.5.5.1.1. Must be tested at work to make sure everyone knows how to connect/ use it
4.5.5.2. What’s Your Company’s Emergency Remote-Work Plan?
4.5.6. Rules for working from home- accessible/ deliverables/ regular connects. - I found some stuff on this from HBR.
4.6. 4th
4.7. Ad Hoc
4.7.1. what if staff refuse to use the prp scanners
5. EXCO a what do you need to know?
5.1. 2 Contact nos for everyone
5.2. create a crisis team ?
5.3. staff freeze - even in stores
5.4. Staff freeze - even in stores with CEO sign off only
5.5. Travel
5.5.1. International
5.5.1.1. These have already been mandated by BM. Just need to tell the business
5.5.2. Local
5.6. what comms to our suppliers and landlords service providers
5.7. BIG focus on online
5.7.1. IMMEDIATELY
5.7.1.1. What are the delivery and courier companies doing? How do we ensure people aren’t cautious about home deliveries?
5.7.1.1.1. Can our staff help with getting online out of the DC?
5.7.2. With sensitivity
5.8. Expenses
5.8.1. All Capex to be halted with immediate effect
5.8.2. Casflow
5.8.3. reduce marketing budgets by 50% at least - only focus on driving online purchases
5.9. what do we need to know from our principles- ie ALDO etc to inform our comms?
5.10. IT Plan
5.10.1. Business continuity
5.10.2. Work from Home
6. When desks and common areas are cleaned use a bleach base cleaner not a 'Mr Min' type cleaner. Telephone handset-set must be cleaned too.
7. Black Swan events
7.1. What if a school is closed and the employee doesn’t have an alternative means - so they want to bring children to work?
7.2. what if a shopping center is closed
7.3. mass "staying at home due to concern
7.4. what impact will this have on Edcon and thus on us ?
7.5. 20% drop in sales
7.6. what if one of our staff members G-d forbid dies
7.7. Edcon Force Majeure - Corona CGIC cover
7.8. when do we put staff on short time
7.9. Continuity plan
7.9.1. Create planning per department
8. Policy
8.1. IT - DATA
8.1.1. Assess if the security settings for remote connections and secured individual access mechanisms are in place
8.1.2. Monitor the use of unauthorised computers (especially for companies that have adopted a Bring Your Own Device policy) and their access to the network
8.1.3. Buy 3G cards for staff with no WiFi at Home
8.2. Do we need to protect identity of people infected?
8.3. General hygiene
8.3.1. Emphasize staying home when sick, respiratory etiquette and hand hygiene by all employees: Place posters that encourage staying home when sick, cough and sneeze etiquette, and hand hygiene at the entrance to your workplace and in other workplace areas where they are likely to be seen.Emphasize staying home when sick, respiratory etiquette and hand hygiene by all employees:
8.4. what if staff refuse to use the prp scanners
8.5. What must you do if you have been diagnosed. Who must you tell?
8.6. Place posters that encourage staying home when sick, cough and sneeze etiquette, and hand hygiene at the entrance to your workplace and in other workplace areas where they are likely to be seen.
8.7. Do we institute a clean desk policy? Germs lurk in all the paper and mess?
8.8. Skype on all computers
8.8.1. Everyone to download startleaf/ another to ensure remote connectivity
8.8.1.1. Must be tested at work to make sure everyone knows how to connect/ use it
8.8.1.1.1. We use Teams for remote dial in meetings. Skype for business not supported by Microsoft
8.8.2. What’s Your Company’s Emergency Remote-Work Plan?