1. Cross Functional Teams
1.1. Head of Legal Services - ensuring we are not violating university procedure or policy with any events or trainings.
1.1.1. Volunteers- help in the trainings' and events that are proposed with the program.
1.1.1.1. Student Leaders- serve as leads on events and trainings to being awareness of the prpgram to our campus and community. We will also use student leaders as the face on social media paltofroms to promate the program.
1.1.1.1.1. Administrative Assistant- to with the logistics, reporting, and tracking of the program.
2. Student Affairs
2.1. All roles within the student affairs will be utilized during the program, either for events, trainings, meetings, planning or execution of the program.
3. Task/Staff Assignments
3.1. 1. Secure initial funding
3.2. 2. Plan two diversity, equity and inclusion trainings for staff and students to attend twice a semester
3.3. 3. Plan a retreat for faculty and staff
3.4. 4. Assign student leaders to a semester event they are in charge of over seeing
3.5. 5. Hire student workers
3.6. 6. Train student workers and leaders for specific events
3.7. 7. Hire an assistant
3.8. 8. Submit the formal proposal to all involved cross functional teams
3.9. 9. Purchase supplies for events
3.10. 10. Send out meeting invites
3.11. 11. Send out place holders for calendars
3.12. 12. Send out staff assignments
3.13. 13. Set up training days for the volunteers
3.14. 14. Hire community outreach coordinator
3.15. 15. Secure city permits for outside events
3.16. 16. Gather allergy list for food events
3.17. 17. Make goodie/swag backs for take away gifts from events
3.18. 18. Plan fundraiser days/events for continued funding
3.19. 19. Assign someone to be in charge of pictures, social media and documenting the events/programs
3.20. 20. Get shirts made with “The Modern Day Dream” on them for people to purchase/wear and support the program.
3.21. 21. Reach out to legal to ensure university policy and procedure are being followed.
3.22. 22. Send out information via social media and CRM invites
3.23. 23. Invite speakers for events (local politicians, community activist, and others) to speak on subject matter
3.24. 24. Make available for virtual streaming
3.25. 25. Ensure permission to move forward from VP is a green light
4. $30,000 initial start up cost
4.1. Trainings, Events and Supplies
4.1.1. Donors, Fundraisers, Community Leaders, Local Politicians
4.1.2. Donors will contribute to the funding which is needed for the execution of the program.
4.1.3. Fundraisers will be used to bring awareness to the program and keep the funds available to provide the resources to students, faculty and staff.
5. Diversity, Equity, and Inclusion
5.1. Faculty, Staff, Students, Alumni
5.1.1. Staff and Student Development
6. Budget Proposal ($30,000)
6.1. Cost Of Staffing Requirements
6.2. Student Workers (3)- Each will be paid $1650 for the semester. Student Workers will be paid on an hour basis on the day of the trainings and planning days leading up to the events, which would total in $5000 to be allocated to the student worker budget.
6.2.1. Community Out Reach Coordinator Will be paid $5,000 for the semester to conduct all the surrounding community outreach initiatives to speak at trainings, events, retreats, and join partnerships with the school and the community to ensure the longevity of the program.
6.3. Administrative Assistant will also be paid $5,000 for the semester to handle all administrative duties when it comes to the program, sending out information, scheduling, securing permits if needed. This person would work closely with me as I head the program to ensure we are staying on budget, people are being paid correctly and it is being documented correctly as well.
6.3.1. The budget for shirts is going to be $2500 which will cover the cost to provide shirts with "The Modern Day Dream" design on them to bring awareness to the program and to wear as a unit when events take place for the program. this will also go into when pictures are posted on social media platforms for the program, if people want a shirt they can reach out to our office and donate or purchase a shirt which will add to the continuation of the funding needed for the next academic cycle.
6.4. Food Budget will also be $5,000 for the semester to provide snacks and light refreshments at the two semester trainings for faculty and staff, the community events, and the retreat planned for students and staff. This will also cover snacks for planning meetings for fundraisers events, social media planning meetings, presentation run throughs.
6.4.1. This leaves $7500 in the budget for miscellaneous things we may need throughout the process. there is no marketing budget needed specifically for the program but if we needed extra expenses to allocate for marketing we now have it in the left in the budget.
6.5. There is no outside cost for catering at the moment , but there will be fundraiser events held to secure funding for the program for the following semester pending the approval of the VP again. Therefore during the planning for the following academic cycle if we wanted to include an event that needs catering we will need include this in the budget. For now light refreshments and snacks suffice for what we are doing currently with the program.
6.5.1. Anticipated source of income would come from donations, fundraiser, and the sell of the shirts. The shirts would be $15 for a short sleeve and $20 for a long sleeve with "The Modern Day Dream" logo approved from the marketing department on it and all proceeds will go to the continued funding of the program!