How to organize a barcamp

This mindmap collects best practices, ressources and experiences on organizing a barcamp.

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How to organize a barcamp by Mind Map: How to organize a barcamp

1. sustainability

1.1. Publication?

1.1.1. such as "Best Minds Meet" http://t.co/LGJSAKw

1.2. Video documentation?

1.3. Branding?

1.4. Visual Recording

2. Participants

2.1. How many people?

2.2. People from abroad?

2.3. Language?

3. Spirit & Quality

3.1. Don’t over organize, just let it happen

3.2. Position Papers in advance are a good to get reservations from serious people

3.3. A higher price enforces commitment

3.3.1. barcamps (normally) are free of charge

3.4. Food & Beverages should be available on all days during the whole day

4. Organization

4.1. Registration

4.1.1. Exceptions are work intense

4.1.2. Available Services

4.1.2.1. Amiando

4.1.2.2. Eventbride

4.2. Organizing team (don't has to be big)

4.2.1. Setup a regular organizer Google Hangout /Skype Conference

4.2.2. We used Google+ has our discussion plattform

4.2.3. We used Trello for the Task Management

4.3. (Sponsors)

4.4. Billing: How do the bills flow?

4.4.1. Do you want to handle the money flow?

4.4.1.1. Tax issues

4.4.2. Could be organized, that participants and sponsors are sending money to the venue

5. Marketing/Enchantement

5.1. Website

5.2. Twitter account + participant list

5.2.1. define & communicate a standard hashtag

5.3. Advertising

5.4. T-Shirts

6. Organizer Team

6.1. smaller is more effective

6.2. don't overstress consensus

7. Product vision

8. Venue

8.1. Venue only for the camp

8.2. see it before, book it in advance

8.3. Best barcamps are in a closed venue

9. Date

10. Open Space Facilitator

10.1. Learn more on Open Space Technology

10.1.1. The Open Space Technology Website

10.1.2. The Tao of Holding Space

11. Infrastructure

11.1. Internet connection at the venue (WiFi)

11.2. Map location at/of the venue

11.3. Material for facilitation

11.3.1. Pens

11.3.2. Flipcharts

11.3.3. Masking Tape

11.3.4. Post-Its