Time Coaching

Time Management mind map I made to support my coaching. Find out more about my coaching at https://captaintime.com/time-management-coach/

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Time Coaching by Mind Map: Time Coaching

1. 2.Focus

1.1. Focus

1.2. Focus timer

1.3. Time Tracking

1.4. Time Blocking

1.4.1. Many hats

1.4.1.1. time blocks for each role

1.4.2. Blocks for each project

1.4.3. Google Calendar Time Blocking

1.4.4. Time Blocking Using Notion

1.5. Power Hour

1.5.1. Distraction-free work for 1-hour per day

1.6. Batching

1.7. Reducing Distractions

1.8. Creating Urgency

1.8.1. Artificial deadlines

1.8.1.1. Useful when items need to be reviewed

1.8.1.2. Gives your mental back burner time to work

1.9. How to Work When You Aren't in the Mood

1.10. Social Media Productivity

1.11. Every Day You Are Killing Your Dream

1.12. Avoding Fake News Using Feedly

2. 4.Task Management

2.1. Task Management System

2.1.1. use tagging

2.1.2. commenting

2.1.3. Potential Tools

2.1.3.1. Trello

2.1.3.2. Notion

2.1.3.3. ZenKit ToDo

2.1.3.4. Mind Meister

2.2. Task views

2.2.1. Priority

2.2.2. Due date

2.2.3. By staff member

2.2.4. By project/role

2.2.5. By status

2.3. Task analysis

2.3.1. Dump

2.3.2. Automate

2.3.2.1. Text expanders

2.3.2.2. Automation with existing software

2.3.2.3. Zapier

2.3.3. Delegate

2.3.4. Defer

2.3.5. Do

2.3.5.1. priority sequence

2.4. Checklist

2.4.1. Create checklist templates for each task

2.4.2. Checklists using ZenKit

2.4.3. Dynalist for Checklists

2.5. Prioritization

2.5.1. most important first

2.6. Better Time Estimating

2.7. What is Your First Step?

3. 6.Delegation

3.1. Who to Delegate To?

3.1.1. Freelancers

3.1.1.1. Virtual Assistants

3.1.1.1.1. online research

3.1.1.1.2. detail work

3.1.1.1.3. How to Work Effectively with Virtual Assistants

3.1.1.2. Graphic Designers

3.1.1.3. Web Designers

3.1.1.4. etc.

3.1.2. Team

3.1.2.1. subordinates

3.1.2.2. other departments

3.1.2.2.1. seek input

3.1.2.3. colleagues

3.1.2.3.1. swap work based on skills

3.2. Best Practices

3.2.1. clear instructions

3.2.1.1. link to checklists and process documentation

3.2.1.1.1. Process Documentation using Notion

3.2.1.2. video Delegation

3.2.1.2.1. Loom

3.2.1.3. test output

3.2.1.3.1. after 1 hour have them submit work for feedback

3.2.2. what to delegate?

3.2.2.1. 25 Tasks to Delegate Today

3.2.3. due date

3.2.4. priority level

3.2.5. where to seek help

3.2.5.1. who to ask

3.2.5.2. documentation library

3.2.6. how to clone yourself

3.3. Task Management System

3.3.1. view by staff member

3.3.1.1. use for daily/weekly reviews

3.3.2. staff use status fields and comments to update you

3.3.3. Checklists

3.3.3.1. training and delegating method

3.3.4. training videos

3.3.5. link to process library or manuals

4. 3.Energy & Planning

4.1. Preplan work

4.1.1. So no decisions as to what to work on are necessary

4.2. Worst first

4.3. Simple tasks for low energy times

4.4. tag using task management system

4.5. Decision making

4.5.1. Limit or outsource research time

4.5.2. Decision matrix

4.6. Should I go into work early?

4.7. Mind Mapping for Brainstorming

5. 5.Note Taking

5.1. types

5.1.1. client notes

5.1.1.1. CRM

5.1.2. task notes

5.1.2.1. task management system

5.1.3. meeting notes

5.1.3.1. mind map

5.1.3.2. notes program like OneNote

5.1.4. written notes

5.1.4.1. short

5.1.4.2. long, formatted

5.1.5. web clippings

5.2. app

5.2.1. desktop

5.2.2. mobile

5.3. Potential Note Taking Tools

5.3.1. UpNote Review

5.3.2. Creating a Personal Knowledge Base

5.3.3. Dynalist Review

5.3.4. OneNote

5.3.5. MindMeister (mind mapping)

5.3.5.1. Use this code for 30% off first payment: CAPTAINTIME

6. 8.Work/Life Balance

6.1. Work Life Balance Video

6.2. turn off work when you leave

6.2.1. don't check emails

6.2.2. train your thinking

6.2.2.1. Garland & wife process

6.3. capture system

6.3.1. for work related ideas to get them out of your head

6.4. plan fun, creative things for home time

6.4.1. hobbies are engaging and take your mind off work

6.5. Ikigai concept

7. 9.Tools

7.1. Garland's 2021 Productivity Tools Lineup

7.2. Task Management

7.2.1. Trello

7.2.2. Notion

7.2.3. ZenKit ToDo

7.3. Note Taking

7.3.1. MyMind

7.3.2. OneNote

7.4. Habits

7.4.1. Loop Habit Tracker

8. 7.Habits (productive)

8.1. Exercise

8.1.1. Garland uses meditative exercise like Qigong

8.2. Meditation

8.2.1. helps with focus

8.3. Classes

8.3.1. for skills you want to learn

8.4. Creativity

8.5. Set Time Blocks for Habits

8.6. Track Habits

8.6.1. Loop Habit Tracker

9. 1.How to Use This Mind Map

9.1. Click on the Notes icon on each branch for instructions

9.2. Booking link

9.3. Approach 1: Step by Step

9.4. Approach 2: Free Form

9.5. Approach 3: Crisis Help