8/27/2018 Department Head Meeting Agenda/Minutes

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8/27/2018 Department Head Meeting Agenda/Minutes by Mind Map: 8/27/2018 Department Head Meeting Agenda/Minutes

1. Participants

1.1. Tom Winkelman

1.2. Lesley Midkiff

1.3. Garth Lorenz

1.4. Kim Eavenson

1.5. Michael Calderon

1.6. Tom Tucker

1.7. Maeghan Borrego

1.8. Bill Tait

1.9. Garth Beguin

1.10. Todd Armstrong

1.11. Madge Ball Cole - (Day Off)

1.12. Joshua Fels

2. Other Topics

2.1. Tools

2.1.1. Communication plan

2.1.2. Central Calendar for the campus

2.1.3. Minutes

2.1.3.1. Review the minutes that are uploaded

2.1.3.2. Make sure that they are user friendly and easy to review

2.1.3.2.1. Action items

2.1.3.2.2. Salient points

2.1.3.2.3. Stricter format

2.1.3.2.4. Written Narrative / Report - submitted in advance of the meeting

2.1.3.2.5. Project vs Updates

2.1.3.3. Share what’s happening next week

2.2. Whole leadership meeting

2.2.1. CEO message

2.2.2. Quarterly meeting

2.2.3. State of the state

2.2.4. Shared responsibility to lead and report among department heads

3. Who should be here

3.1. Melody O’Malley?

3.2. Marilyn Kahn?

3.3. Bring guest leaders from home departments to observe and participate

4. When should we meet

4.1. Madge - Wednesday

4.2. Technology to use in absence of meeting in person

4.3. Meet Monday because it sets the tone for the week

5. What is the meeting for

5.1. Team building

5.1.1. Building relationships

5.1.2. Outside Speakers

5.1.3. Lunches

5.2. Training

5.2.1. Sharpen each other

5.2.2. Leadership development

5.3. Sharing information between more than two departments

5.3.1. Strengthen Communication

5.3.2. Transparency

5.3.3. How information impacts other departments

5.3.4. Sharing the Why for each topic

5.4. Future Planning / Strategic Plan Execution

5.4.1. Problem Solving

5.4.1.1. Brain Storming

5.4.1.2. Sounding board for ideas

5.5. Action Items - Who, What, and When

5.6. Ice breaker - Meeting open/close

5.6.1. Positive Recogniton

5.6.2. Motivational Stories

5.6.3. Share what’s happening next week

6. Why do we meet?

6.1. To operate on the same platform/page

6.2. Information Sharing

6.3. Everyone on campus looks at each of us at the experts on campus

6.4. No surprises for our operations

6.5. Value - Devotion of time

6.6. One Team, One Vision, One Voice

6.7. Support the message

6.8. TEAM

6.8.1. Trust

6.9. Filtering information

6.9.1. Sharpen message

6.9.2. Being in the know

6.10. Common goal

7. Action Items

7.1. Mission Statement for the Group

8. Where should we meet?

8.1. Lunches

8.2. Off Site, off campus