1. ERP Investigation - Dynamics 365
1.1. Why doing
1.1.1. Limitations:
1.1.1.1. GP end of life & need for enterprise level ERP
1.1.1.2. manual processes
1.1.1.3. audit risks
1.1.1.4. reliance on CBIL
1.1.1.5. no inventory, Accounts Receivable, Forex systems
1.1.2. Benefits:
1.1.2.1. cash matching
1.1.2.2. consolidate multi systems
1.1.2.3. automation/integrations
1.1.2.4. reduction in control risks
1.1.2.5. Improved reporting/power apps
1.1.2.6. Price mastering
1.2. What done so far
1.2.1. Scoping platform options
1.2.2. Functional requirements assessment FIS/NZC/PHL
1.2.3. Agile development & UAT sandbox
1.2.4. FIS pilot - Nov/Dec/Jan/Feb/Mar = MVP
1.2.5. Corporate training and trial
1.3. How
1.3.1. Phase 1 - MVP developed
1.3.2. Report to MR/MT benefits vs reality = Approval
1.3.3. Phase 2 - Roll out timelines for EPBM?
1.3.4. Biggest benefit NZC/PHL - justify proj by unlocking efficiency & utilising licencing
1.3.5. Training EP staff & sandbox UAT
1.3.6. Phase 3 - Cash matching
1.3.7. Remove manual integration points - API
1.4. Issues/major road blocks
1.4.1. Cash and bank - clunky prone to issues
1.4.2. Vendor challenges - staffing
1.4.3. Bumpy start - MSFT implementation & configuration issues resolved
1.4.4. Some issues with reporting lacking what require
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3. Telecommunication review - Spark/Vocus/Vodafone
3.1. Spark account restructure & migration complete - centralised cost allocations
3.2. Spark portal & cost manager - setup complete
3.3. RFP underway - pricing, reporting capability & integration
3.4. Vocus pilot FIS Mobiles complete
4. HR Automation
4.1. Phase 1 - NZC & TIMG NZ live (PHL & MSL in progress)
4.2. Phase 2 - Contract Onboarding PHL & NZC in progress
4.3. D&I reporting - group view
4.4. HR board report highlighted shared technological approach
5. Financial Datawarehouse
5.1. Contract BA
5.2. Internal Database & BI team
5.3. Possible external resource
5.4. Phases
5.4.1. Deliver audit assistance - simplify audit process, verify and analyse revenue figure
5.4.2. Link Scan DWH & translate to $$
5.4.3. Create daily P&L's to replace weeklies (Rev, Rev Ded = GM)
5.4.4. Link ERP = Full P&L/TB data available. Create management acc, stat packs & consolidations
5.4.5. PowerBI reporting - HO, Branch users
6. Other projects
6.1. AP Automation - Paperlite
6.1.1. Phase 1 - PO match to invoice
6.1.2. Phase 2 - integration to D365
6.1.3. Capex process review
6.2. Month end change - investigate implications
6.2.1. FIS to test monthly accounting on calendar rather than 4/4/5 approach
6.3. Remodel budget
6.3.1. 3 Options - Full opex, hybrid opex/capex and continue capex approach
6.3.2. Report MR/MT and implement what is decided upon
6.3.3. Reset FY20 budget to implement approach