IT Finance projects

1. Telecommunication review - Spark/Vocus/Vodafone

1.1. Spark account restructure & migration complete - centralised cost allocations

1.2. Spark portal & cost manager - setup complete

1.3. RFP underway - pricing, reporting capability & integration

1.4. Vocus pilot FIS Mobiles complete

2. ERP Investigation - Dynamics 365

2.1. Why doing

2.1.1. Limitations:

2.1.1.1. GP end of life & need for enterprise level ERP

2.1.1.2. manual processes

2.1.1.3. audit risks

2.1.1.4. reliance on CBIL

2.1.1.5. no inventory, Accounts Receivable, Forex systems

2.1.2. Benefits:

2.1.2.1. cash matching

2.1.2.2. consolidate multi systems

2.1.2.3. automation/integrations

2.1.2.4. reduction in control risks

2.1.2.5. Improved reporting/power apps

2.1.2.6. Price mastering

2.2. What done so far

2.2.1. Scoping platform options

2.2.2. Functional requirements assessment FIS/NZC/PHL

2.2.3. Agile development & UAT sandbox

2.2.4. FIS pilot - Nov/Dec/Jan/Feb/Mar = MVP

2.2.5. Corporate training and trial

2.3. How

2.3.1. Phase 1 - MVP developed

2.3.2. Report to MR/MT benefits vs reality = Approval

2.3.3. Phase 2 - Roll out timelines for EPBM?

2.3.4. Biggest benefit NZC/PHL - justify proj by unlocking efficiency & utilising licencing

2.3.5. Training EP staff & sandbox UAT

2.3.6. Phase 3 - Cash matching

2.3.7. Remove manual integration points - API

2.4. Issues/major road blocks

2.4.1. Cash and bank - clunky prone to issues

2.4.2. Vendor challenges - staffing

2.4.3. Bumpy start - MSFT implementation & configuration issues resolved

2.4.4. Some issues with reporting lacking what require

3. HR Automation

3.1. Phase 1 - NZC & TIMG NZ live (PHL & MSL in progress)

3.2. Phase 2 - Contract Onboarding PHL & NZC in progress

3.3. D&I reporting - group view

3.4. HR board report highlighted shared technological approach

4. Financial Datawarehouse

4.1. Contract BA

4.2. Internal Database & BI team

4.3. Possible external resource

4.4. Phases

4.4.1. Deliver audit assistance - simplify audit process, verify and analyse revenue figure

4.4.2. Link Scan DWH & translate to $$

4.4.3. Create daily P&L's to replace weeklies (Rev, Rev Ded = GM)

4.4.4. Link ERP = Full P&L/TB data available. Create management acc, stat packs & consolidations

4.4.5. PowerBI reporting - HO, Branch users

5. Other projects

5.1. AP Automation - Paperlite

5.1.1. Phase 1 - PO match to invoice

5.1.2. Phase 2 - integration to D365

5.1.3. Capex process review

5.2. Month end change - investigate implications

5.2.1. FIS to test monthly accounting on calendar rather than 4/4/5 approach

5.3. Remodel budget

5.3.1. 3 Options - Full opex, hybrid opex/capex and continue capex approach

5.3.2. Report MR/MT and implement what is decided upon

5.3.3. Reset FY20 budget to implement approach