1. Theme
2. Marketing
2.1. Target Groups
2.1.1. Academia
2.1.2. Industry
2.1.3. Students
2.1.4. Gocernment
2.1.5. Associations.Institutes
2.1.6. Local/International
2.2. Target Group Contact Details
2.2.1. Database
2.3. Digital
2.3.1. E-mails
2.3.2. Facebook/Twitter
2.4. Direct
2.4.1. Promotion through other associations
2.4.2. Flyers
2.4.3. Phone
2.5. Media
3. Funding
3.1. Fund Raising Stategy
3.1.1. Partner Contribution
3.1.2. Sponsorship Packages
3.2. Preparation of Proposals
3.3. Meetings and Negotiation with Sponsors
4. Project Partners
4.1. Agreements
4.2. Project Bank Account
4.3. Project Committee
4.3.1. Communication between Partners
4.3.2. Working Team
5. Programme
5.1. Proramme Strucutre
5.1.1. Inline with Theme
5.1.2. Industry Presentations
5.1.3. Academic Papers
5.1.4. Keynote Presentations
5.1.5. Welcome
5.1.6. MC
5.2. Keynote Speakers
5.2.1. Invitations
5.2.2. Accommodation
5.2.3. Travel Arrangements
5.3. Peer Review Process
5.3.1. Committee
5.3.2. Reviewers
5.3.3. Process Rules and Deadlines
5.3.4. Final Presentatioms and Papers
5.3.5. Biographies
5.3.6. Confirmation of Speaker Attendance prior to final programme
5.4. Copying of Prorgrammes and Presentations onto Memory sticks
5.5. Session Chairs
5.5.1. Select and Brief before
5.6. Track Directora
6. Budget
6.1. Income
6.1.1. Partner Funding
6.1.2. Sponsorship
6.1.3. Conference Packages
6.1.3.1. Type of Packages
6.1.4. Dinner Tickets
6.2. Expenses
6.2.1. Systems
6.2.2. Project Coordination Cost
6.2.3. Venue
6.2.4. Food and Beverage
6.2.5. Sound
6.2.6. Decor
6.2.7. Photographer
6.2.8. Printing
6.2.9. Gifts and Accesories
6.2.10. Advertising
6.2.11. Travel and Accommodation
7. Systems
7.1. Online Registration
7.1.1. Confernence Packages
7.1.2. Dinner Tickets
7.2. Paper Peer Review System
7.2.1. Communication to Speakers
7.3. Master Programme
7.4. Budget Control
7.5. Payment of Delegate Fees
7.5.1. International Payments
7.5.2. Online
7.5.3. EFTS
8. Venue
8.1. Contract
8.1.1. Which Partner sign contract
8.2. Confirmation
8.2.1. Deposit
8.2.1.1. Amount
8.2.1.2. Deadline
8.2.2. Final Numbers Deadline
8.2.3. Final Payment
8.3. Conference Rooms
8.3.1. Main Room
8.3.1.1. Size
8.3.1.1.1. No of Tables and Chairs
8.3.1.2. Layout
8.3.1.3. Equipment Required
8.3.1.3.1. Projectors
8.3.1.3.2. Sound
8.3.1.3.3. Laptop for Presentations
8.3.1.4. Other Equipment
8.3.1.4.1. Table in front for speaker
8.3.1.4.2. Table for session chairs
8.3.1.4.3. Water for speakers and Session chairs
8.3.1.4.4. Electrical Extention Cord
8.3.1.5. Banners and Branding
8.3.2. Breakaway Rooms
8.3.2.1. Size
8.3.2.1.1. No of Tables and Chairs
8.3.2.2. Layout
8.3.2.3. Other Equipment
8.3.2.3.1. Table for speaker
8.3.2.3.2. Table for session chair
8.3.2.3.3. Water for Speakers and session chairs
8.3.2.3.4. Electrical Extention cord
8.3.2.4. Vanners and Branding
8.3.2.5. Equipment Required
8.3.2.5.1. Laptop for presentations
8.3.2.5.2. Projector
8.3.2.5.3. Sound
8.4. Food
8.4.1. Luch Menus
8.4.1.1. Special Dietary Requirements
8.4.2. Tea/Snacks Arrival
8.4.3. Tea Time
8.4.4. Gala Dinner
8.4.5. Confiirm Beverage arrangements
8.4.5.1. Liquor Arrangements for Gala Dinner
8.4.6. Confirm Serving Times according to programme
8.5. Duration
8.5.1. Bool Venue x days before conference for setup / arrangement
8.6. Displays
8.6.1. who to provide
9. Gifts & Accesories
9.1. Memory Sticks
9.2. Lanyards
9.3. Conference Bags
9.4. Session Chair Gifts
9.5. Speaker Gifts
9.6. Other Gifts
9.6.1. Working Team
9.6.2. Special Guests
10. Website
10.1. Conference Website
10.1.1. Background
10.1.2. Theme of Conference
10.1.3. Call for Papers
10.1.4. Dead lines for Paper Submissions
10.1.5. Registration
10.1.5.1. Online Payment
10.1.6. Example
10.1.6.1. ICMSE
10.1.6.2. Annual Conference - RAPDASA
11. Objectives
11.1. Knowledge Transfer
11.2. Networking Opportunity
11.3. Dissemination of Information
11.4. Income Generation?
12. Printing
12.1. Brochures/Flyers
12.2. Programme
12.3. Name Tags
12.3.1. Consider a printer on site to print as people arrive as part of online registration system
12.4. Banners
13. Other
13.1. Photographer
13.2. Media Invites to Conference
13.3. Chat Channel/ Live Streaming of Conference
13.4. Attendance Registers
13.5. Supporting Documents for International Visitors
13.5.1. Invitation and Visa Letters
13.5.2. Assistance with VISA applications
13.6. Enquiries from Conference ATtendees
13.6.1. Accommodation
13.6.2. General Enquiries