1. Theme
2. Marketing
2.1. Target Groups
2.1.1. Academia
2.1.2. Industry
2.1.3. Students
2.1.4. Gocernment
2.1.5. Associations.Institutes
2.1.6. Local/International
2.2. Target Group Contact Details
2.2.1. Database
2.3. Digital
2.3.1. E-mails
2.3.2. Facebook/Twitter
2.4. Direct
2.4.1. Promotion through other associations
2.4.2. Flyers
2.4.3. Phone
2.5. Media
3. Funding
3.1. Fund Raising Stategy
3.1.1. Partner Contribution
3.1.2. Sponsorship Packages
3.2. Preparation of Proposals
3.3. Meetings and Negotiation with Sponsors
4. Project Partners
4.1. Agreements
4.2. Project Bank Account
4.3. Project Committee
4.3.1. Communication between Partners
4.3.2. Working Team
5. Budget
5.1. Income
5.1.1. Partner Funding
5.1.2. Sponsorship
5.1.3. Conference Packages
5.1.3.1. Type of Packages
5.1.4. Dinner Tickets
5.2. Expenses
5.2.1. Systems
5.2.2. Project Coordination Cost
5.2.3. Venue
5.2.4. Food and Beverage
5.2.5. Sound
5.2.6. Decor
5.2.7. Photographer
5.2.8. Printing
5.2.9. Gifts and Accesories
5.2.10. Advertising
5.2.11. Travel and Accommodation
6. Gifts & Accesories
6.1. Memory Sticks
6.2. Lanyards
6.3. Conference Bags
6.4. Session Chair Gifts
6.5. Speaker Gifts
6.6. Other Gifts
6.6.1. Working Team
6.6.2. Special Guests
7. Website
7.1. Conference Website
7.1.1. Background
7.1.2. Theme of Conference
7.1.3. Call for Papers
7.1.4. Dead lines for Paper Submissions
7.1.5. Registration
7.1.5.1. Online Payment
7.1.6. Example
7.1.6.1. ICMSE
7.1.6.2. Annual Conference - RAPDASA
8. Objectives
8.1. Knowledge Transfer
8.2. Networking Opportunity
8.3. Dissemination of Information
8.4. Income Generation?
9. Printing
9.1. Brochures/Flyers
9.2. Programme
9.3. Name Tags
9.3.1. Consider a printer on site to print as people arrive as part of online registration system
9.4. Banners
10. Travel and Accommodation
10.1. Special Guests
10.2. Working Team
10.3. Project Partners
11. Programme
11.1. Proramme Strucutre
11.1.1. Inline with Theme
11.1.2. Industry Presentations
11.1.3. Academic Papers
11.1.4. Keynote Presentations
11.1.5. Welcome
11.1.6. MC
11.2. Keynote Speakers
11.2.1. Invitations
11.2.2. Accommodation
11.2.3. Travel Arrangements
11.3. Peer Review Process
11.3.1. Committee
11.3.2. Reviewers
11.3.3. Process Rules and Deadlines
11.3.4. Final Presentatioms and Papers
11.3.5. Biographies
11.3.6. Confirmation of Speaker Attendance prior to final programme
11.4. Copying of Prorgrammes and Presentations onto Memory sticks
11.5. Session Chairs
11.5.1. Select and Brief before
11.6. Track Directora
12. Systems
12.1. Online Registration
12.1.1. Confernence Packages
12.1.2. Dinner Tickets
12.2. Paper Peer Review System
12.2.1. Communication to Speakers
12.3. Master Programme
12.4. Budget Control
12.5. Payment of Delegate Fees
12.5.1. International Payments
12.5.2. Online
12.5.3. EFTS
13. Venue
13.1. Contract
13.1.1. Which Partner sign contract
13.2. Confirmation
13.2.1. Deposit
13.2.1.1. Amount
13.2.1.2. Deadline
13.2.2. Final Numbers Deadline
13.2.3. Final Payment
13.3. Conference Rooms
13.3.1. Main Room
13.3.1.1. Size
13.3.1.1.1. No of Tables and Chairs
13.3.1.2. Layout
13.3.1.3. Equipment Required
13.3.1.3.1. Projectors
13.3.1.3.2. Sound
13.3.1.3.3. Laptop for Presentations
13.3.1.4. Other Equipment
13.3.1.4.1. Table in front for speaker
13.3.1.4.2. Table for session chairs
13.3.1.4.3. Water for speakers and Session chairs
13.3.1.4.4. Electrical Extention Cord
13.3.1.5. Banners and Branding
13.3.2. Breakaway Rooms
13.3.2.1. Size
13.3.2.1.1. No of Tables and Chairs
13.3.2.2. Layout
13.3.2.3. Other Equipment
13.3.2.3.1. Table for speaker
13.3.2.3.2. Table for session chair
13.3.2.3.3. Water for Speakers and session chairs
13.3.2.3.4. Electrical Extention cord
13.3.2.4. Vanners and Branding
13.3.2.5. Equipment Required
13.3.2.5.1. Laptop for presentations
13.3.2.5.2. Projector
13.3.2.5.3. Sound
13.4. Food
13.4.1. Luch Menus
13.4.1.1. Special Dietary Requirements
13.4.2. Tea/Snacks Arrival
13.4.3. Tea Time
13.4.4. Gala Dinner
13.4.5. Confiirm Beverage arrangements
13.4.5.1. Liquor Arrangements for Gala Dinner
13.4.6. Confirm Serving Times according to programme
13.5. Duration
13.5.1. Bool Venue x days before conference for setup / arrangement
13.6. Displays
13.6.1. who to provide
14. Other
14.1. Photographer
14.2. Media Invites to Conference
14.3. Chat Channel/ Live Streaming of Conference
14.4. Attendance Registers
14.5. Supporting Documents for International Visitors
14.5.1. Invitation and Visa Letters
14.5.2. Assistance with VISA applications
14.6. Enquiries from Conference ATtendees
14.6.1. Accommodation
14.6.2. General Enquiries