Tutor Program Yearly Workflow
by Jarrett Lykins
1. Spring Term Final Exams (April 30th-May 6th)
2. Columbus Day (October 14th)
3. Monday's Schedule (October 15th)
3.1. Peer Tutor Appreciation Week
4. Thanksgiving Break (November 27th-29th)
4.1. Double check to make sure that you have tutors for the Spring AP1 Semester and to cover P2 (second semester) and P3 Courses--if not make additional hires
4.2. Do a 2 hour live CRLA Level II training before Thanksgiving break
5. Fall Final Exams (December 9th- 13th)
5.1. Tutoring ends the week before finals
5.2. Peer Tutor Observations due before last day of tutoring
6. Winter Break (December 16th-January 10th)
6.1. Map out training and meeting dates for the fall semester
6.2. Compile spring drop in hours for both Albany and Vermont
7. First Day of Spring Term (January 13th)
7.1. Do another 2 hour Live CRLA II training early in January
7.2. Finish drop-in before MLK day
8. MLK Day (January 20th)
8.1. Tutoring starts the day after MLK Day
8.2. PTOY survey goes out end of January/mid February
9. President's Day (February 17th)
9.1. Tutor applications go out after President's Day
10. Monday Schedule (February 18th)
10.1. Poll current tutors about availability for the summer in Albany and Vermont (3 tutors in Vermont AP1 classes) and (3-4 Albany)
10.2. POTY Survey due end of February
10.3. One more live CRLA Level 2 training in late February early March
11. Spring Break (March 9th-13th)
11.1. Recruitment applications due before Spring Break
11.2. Interviews take place a the end of March and beginning of April
11.3. Hire Nephrology Residents for the summer
11.4. Make sure tutors know about the due date for CRLA Certification Trainings
11.5. Order awards for party
11.6. Coordinate with Vermont for Tutor Recognition party/gifts there
12. Reading Day (April 29th)
12.1. Decisions for Albany/Vermont non-accelerated program should be made by this point (email student_employment with list and hour estimates)
12.2. Tutoring ends the day before Reading day
12.3. POTY Recognition Dinner in the last two weeks of Classes
13. Summer Session Begins Again AP1 (July 8th)
14. First Day of Classes AP1 (Summer Session June 3rd)
14.1. AP1 Tutors Start
15. AP1 Orientation (May 28th-30th)
16. Summer Session I 4 yr (May 20th)
16.1. Albany Summer Session I tutors start
17. Summer Break College Wide (July 1st-5th)
18. Summer Term Final Exams College Wide (August 15th)
19. AP1 Summer Break (August 12th-15th)
20. Fall Term Begins College Wide (August 26th)
20.1. Live CRLA Level 1 Training in first week of classes 6 hrs
20.2. One CRLA live training a months for the whole semester be clear tutors need to complete their live training in the fall
20.3. Finish drop-in schedule by mid week
21. Labor Day (September 2nd)
21.1. Tutors start the day after Labor Day
21.2. Peer Tutor Observations--Ask for observers,, send video training to observers, have observers sign up to observe new tutors and then have them start contacting new tutors
22. Commencement (May 9th)
22.1. Finalize AP1 schedule by mid may
23. Memorial Day (May 27th)
24. Summer Session I 4yr Final Exams (June 24th-28th)
25. Summer Session I Ends (June 28th)
25.1. Summer Session I Tutors End
26. Summer Session II Begins 4 yr (July 8th)
26.1. Sumer Session II Tutors Start
26.2. Map out training and meeting dates for the fall semester
26.3. Confirm SAC Tutors returning (if not hire new tutors)
27. Summer Session II 4 yr Ends (August 16th)
27.1. Send out CRLA video, tracking sheets, and timesheet videos to tutors
27.2. Verify tutor subjects for the upcoming year to make sure the spreadsheet is right
27.3. Summer Session II Tutors End
27.4. Contact tutors about drop-in availability 2 weeks before the start of the semester
27.5. SAC Request to Hire Forms
28. P1 Orientation 4yr (August 23rd)
29. 1st year/Transfer Orientation August 20th-23rd)
