Effective Meeting

1. Speak in Turn

1.1. Raise your hand before you speak/ Use Raise Hand button in Zoom participant

1.2. Signal to the chairperson and be recognised

1.3. Take turn and give others opportunity to speak

1.4. Do not interrupt while someone else is talking

1.5. Be polite and gentle on each other

2. Listen

2.1. Actively listen, sometimes the issue will be addressed at the next presentation slide

2.2. Let the someone finish their whole sentence before asking question or jumping in with other comments

2.3. Wait for a 5 second window period - then it's your turn to speak

3. Feedback/Follow Up

3.1. Follow up actions for updates

3.2. CI to send meeting minutes max 3 business days after teleconference; 5 business days after face to face meeting

3.3. Provide feedback to chairperson re meeting or other topic/question/issue to be discussed at the next meeting, or to be discussed out of session

4. Planning

4.1. Set clear agenda

4.2. Define purpose of meeting & expected outcome

4.3. Videoconferencing Tool

4.4. Prepare your questions before attending the meeting

4.5. Call the chairperson prior the meeting if there's any pressing issue you would like to discuss

5. Follow Agenda

5.1. Stick to allocated time for each topic

5.2. Focus on agenda topic

5.3. CI to send out agenda at a min 2 business days prior meeting. For face to face meeting, send out at least 3 business days prior meeting

5.4. Save your question towards the end of each relevant section

5.5. Let the speaker finish their topic