1. project structure
1.1. sponsor (stuurgroep): SMW
1.2. project leader: MRC
1.3. project team: EJR, RSS
2. mandate
2.1. There is a need to update the unit pricing agreement that dates from 2013. SMW has installed a project group to update the unit pricing agreement.
3. objectives
3.1. to have an updated unit price list that is fair for all parties and is more user friendly
3.2. to have at least 2 contractors agree with the new price list
4. stakeholders
4.1. internal
4.1.1. Chef Onderhoud WDI
4.1.1.1. Opzichter
4.1.2. Purchasing
4.1.3. Chef Projecten WDI
4.1.3.1. Projectleider
4.1.4. HOPO
4.1.5. Hoofd Purchasing
4.1.6. SMW
4.1.7. SM FEZ
4.1.8. CEO / CFO
4.2. external
4.2.1. Contractors
5. start with brainstorming with relevant internal stakeholders
6. acceptance criteria
6.1. format: Excel / PDF
6.2. number of agreeing contractors: at least 2
6.3. is user friendly
6.4. must have clarification "toelichting" appendix document
6.5. language: English
6.6. reviewers: HOPO & Hoofd Purchasing
7. approach
7.1. process steps
7.1.1. create new structure / layout
7.1.1.1. create new layout: MRC
7.1.2. calculate new pricing
7.1.2.1. for each item: same / increase / decrease
7.1.2.2. benchmark with SETAR / ELMAR / Aqualectra
7.1.2.3. prepared by: project team + HOPO
7.1.2.4. reviewed by: Hoofd Purchasing
7.1.3. write clarification document
7.1.3.1. by MRC
7.1.3.2. reviewed by: HOPO & Hoofd Purchasing
7.1.4. internal approval
7.1.4.1. up to CEO / CFO
7.1.5. select contractors
7.1.5.1. by: HOPO & Hoofd Purchasing
7.1.6. determine volume expectation for contractos
7.1.6.1. with Chef PnP & Chef Ond
7.1.7. present to contractors
7.1.7.1. Hoofd Purchasing
7.1.8. adapt price list if necessary
7.1.9. sign off by WEB and Contractors
7.2. planning
7.2.1. internal approval by end of Feb 2021
7.2.2. sign-off by end of March 2021
8. risks
8.1. opportunities
8.1.1. to have more clarity on expectations
8.1.2. to reach a simplified price list structure
8.1.3. maybe save money? lower pricing?
8.1.4. sync equipment pricing with WEB unit pricing
8.2. threats
8.2.1. prices might increase a lot
8.2.2. lack of availability of stakeholders
8.2.3. negotiations with contractors might fail because WEB does not have enough flexibility for price increase