CHAPTER 1 INTRODUCTION TO PROJECT MANAGEMENT

1. Project management tools and techniques

1.1. On purpose to assist project managers in various aspects of project management

1.2. SUPER TOOLS 1. High Potential Tools - Software - Scope statements - Requirement analysis - Lesson-learned reports 2.Existence Tools - Progress reports - Kick-off meetings - Gantt Charts - Change Requests

2. Project Succeed Strategy

2.1. 1. User involvement 2. Executive support 3. Clear business objectives 4. Emotional maturity 5. Optimizing Scope 6. Agile process 7. Project management expertise 8. Skilled resources 9. Execution 10. Tools and infrastructure

3. Federal 'TOP-THREE' succeed reasons

3.1. 1. Adequate funding 2. Staff expertise 3. Engagement from stakeholders

4. IMPORTANCE OF LEADERSHIP SKILLS

4.1. 1.Effective project managers provide leadership by example

4.2. 2. A leader focuses on long-term goals and big-picture objectives while inspiring people to reach those goals

4.3. 3. A manager deals with the day-to-day details of meeting specific goals

4.4. 4. Project managers often take on the role of both leader and manager

5. ETHICS IN PROJECT MANAGEMENT

5.1. 1.Ethics, loosely defined, is a set of principles that guide our decision making based on personal values of what is “right” and “wrong

5.2. 2. Project managers often face ethical dilemmas

5.3. 3. In order to earn PMP certification, applicants must agree to PMI’s Code of Ethics and Professional Conduct

5.4. 4. Several questions on the PMP exam are related to professional responsibility, including ethics

6. What is Project Management?

6.1. Can be define as the application of processes, methods, skills, knowledge and experience to achieve objectives according to the project acceptance

6.2. Advantages of Formal Project Management:

6.2.1. 1. Financial, physical & human resources well-controlled

6.2.2. 2. Improved customer relations

6.2.3. 3. Shorter development times

6.2.4. 4. Lower costs

6.2.5. 5. Higher quality & increased reliability

6.2.6. 6. Higher profits margins

6.2.7. 7. Improved productivity

6.2.8. 8. Better internal coordination

6.2.9. 9.Higher worker morale

7. Project Attributes (Criteria/Characteristic)

7.1. 1. Unique purpose

7.2. 2. Temporary

7.3. 3. Developed using progressive elaboration

7.4. 4. Requires resources (from various area)

7.5. 5. Have primary customer or sponsor - Project Sponsor provides the direction and funding for the project

7.6. 6. Involves uncertainty

8. Project & Project Managers

8.1. PROJECT MANAGERS - Work with project sponsors, project team, and people who are involved to achieve the project goals PROGRAM MANAGERS - Group of related projects managed to obtain benefits and control not available from managing them individually - Oversee programs (Often act as bosses for project managers

9. Role of the Project Manager

9.1. - Job descriptions vary specifically the responsibility of planning, scheduling, coordinating, and working with people to achieve - Remember 97% of the projects that succeed on purpose to influences success factors

9.2. SUGGESTED SKILLS FOR PROJECT MANAGERS 1. Body of knowledge 2. Knowledge, standards and regulations application 3. Environment knowledge 4. General knowledge and skills 5. Soft skills and HR skills

9.3. SKILLS NEEDED IN DIFFERENTS SITUATIONS 1. Large projects - Leadership, planning and verbal communications 2. High uncertainty projects - Risk management, people skills, and planning skills 3. Very novel projects - Having visions, self-confidence, and listening skills