STEM CHALLENGE 4

1. Publication

1.1. Speaker for opening/closing

1.1.1. Send out invites to families/relatives

1.2. Add CEA Logo

2. Messaging

2.1. Video documentation

2.2. Branding

3. Competitors

3.1. How many people?

3.2. People from abroad?

3.3. Language?

4. Visuals/Branding

4.1. Don’t over organize

4.2. Booking quality speakers brings quality attendees

4.3. A higher price enforces commitment

4.4. Food & Beverages should be available on all days throughout the day

4.5. Opening presentation (schools recongiation, success/highlights from past to present)

4.6. Music for the ballroom.

4.7. Shirts for the Children & Staff, bags (stuffed with goodies)

5. URG Staffing

5.1. Registration

5.1.1. Available Services

5.1.1.1. Amiando

5.1.1.2. Eventbride

5.2. Organizing team

5.2.1. Setup a regular organizer skype conference

5.2.2. Setup a Google Group (or similar) for offline discussion and information exchange

5.3. Sponsors

5.4. Money

5.4.1. Do you want to handle the money flow?

5.4.1.1. Tax issues

6. Marketing

6.1. Website

6.2. Twitter account + participant list

6.2.1. define & communicate a standard hashtag

6.3. Advertising

6.4. T-Shirts

7. Texas Tech

7.1. Dr. Miller, Etc.

8. Meeting

8.1. q

9. Planning

9.1. Send out invites to family/friends.

9.1.1. RSVP List/Schools, Principles, Board Memebers

9.2. Fort Bliss/Texas Tech Attendance

9.3. Mike Acosta as a judge

9.4. Adverise to general public, tv/radio/news paper.

9.5. Workforce Signs (backdrops)

9.6. Video Company (UTEP Class?)

9.7. STEM educational fair- employeers(Western Refinary, Cisco, Dell, EP Electric...(meeting Friday 19th May to discuss more).

10. Organizing Team

10.1. smaller is more effective

10.2. don't overstress consensus

11. Sponsors

11.1. What is the intended outcome?

12. UTEP

12.1. View it well before the event, or try to secure the location of an event you've previously enjoyed

12.2. Closed venues are optimal

13. Logistics

13.1. Internet connection at the venue (WiFi)

13.2. Map location at/of the venue

13.3. Material for facilitation

13.3.1. Pens

13.3.2. Flipcharts

13.3.3. Masking Tape

13.3.4. Post-Its