Proposed File Structure

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Proposed File Structure by Mind Map: Proposed File Structure

1. A. PROGRAMME MANAGEMENT

1.1. A.01 - FINANCE AND COMMERCIAL

1.1.1. A.01.01 - Contracts

1.1.2. A.01.02 - Budget and forecast

1.1.3. A.01.03 - Invoices

1.2. A.02 - GOVERNANCE

1.2.1. A.02.01 - Terms of Reference

1.2.2. A.02.02 - Org. Chart

1.2.3. A.02.03 - Meeting Matrix

1.2.4. A.02.04 - RACI

1.2.5. A.02.05 - Plans

1.2.6. A.02.06 - Contact List

1.3. A.03 - PROGRAMME CONTROLS

1.3.1. A.03.01 - Risk & Issue Log (Programme)

1.3.2. A.03.02 - Action Tracker (Programme)

1.3.3. A.03.03 - Variation Log

1.4. A.04 - REPORTING

1.4.1. A.04.01 - 4 Box Reports

1.4.2. A.04.02 - Programme Review

1.4.3. A.04.03 - Management Board

1.4.4. A.04.04 - Steering

1.4.5. A.04.05 - Monitoring Officer

1.4.6. A.04.06 - Strategic Review

2. B. INFLUENCE AND IMPACT

2.1. B.01 - PROJECT MANAGEMENT

2.1.1. B.01.04 - 4 box reports

2.1.2. B.01.03 - Risk & Issue log

2.1.3. B.01.02 - Variation Log

2.1.4. B.01.01 - Action Tracker

2.2. B.02 - VISION & PLANS

2.3. B.03 - COMMUNICATIONS & ENGAGEMENT

2.3.1. B.03.01 - COMMUNICATIONS

2.3.1.1. Communication Matrix

2.3.1.2. Value Proposition

2.3.1.3. Graphics / Images

2.3.1.4. Pyramid Level 1 Communications

2.3.1.5. Pyramid Level 2 Communications

2.3.1.6. Pyramid Level 3 Communications

2.3.1.7. Etc.

2.3.2. B.03.02 - MARKETING MATERIAL

2.3.2.1. Brand Guidelines

3. C. OPERATIONS

3.1. C.01 - PROJECT MANAGEMENT

3.1.1. C.01.01 - Action Tracker

3.1.2. C.01.02 - Variation Log

3.1.3. C.01.03 - Risk & Issue log

3.1.4. C.01.04 - 4 box reports

3.2. C.02 - SYSTEM DEVELOPMENT, PROCESS and TOOLS

3.2.1. C.02.01 - VERSION 2.X

3.2.1.1. Version Matrix

3.2.1.2. 01. VERSION 2.1

3.2.1.3. 02. VERSION 2.2 (Current Release)

3.2.1.3.1. Supporting Documentation

3.2.1.3.2. Master Templates

3.2.2. C.02.02 - VERSION 3.0

3.2.2.1. Version Matrix

3.2.2.2. 01. VERSION 3.0

3.2.2.2.1. System Requirments Specification (SRS)

3.3. C.03 - CYCLE DELIVERY

3.3.1. 01. CONSIDER

3.3.2. 02. IDENTIFY

3.3.3. 03. PREPARE

3.3.4. 04. CARRY OUT

3.3.4.1. Block Planner?

3.3.4.2. Cycle 001 (e.g. NCC-1)

3.3.4.3. Cycle 002 (e.g. NCC-2)

3.3.4.4. Cycle 003 (e.g. CPI-1)

3.3.4.5. Cycle 999: (e.g. OREC)

3.3.4.5.1. Clarification of which system 'Version' is being used

3.3.4.5.2. 00. Background Information

3.3.4.5.3. 01. Planning

3.3.4.5.4. 02. Participant Details

3.3.4.5.5. 03. Presentations and Comms

3.3.4.5.6. 04. Quality Assurance

3.3.4.5.7. 05. Insight and Recommendations

3.3.5. 05. COMMUNICATE

4. OWNER/PERMISSIONS COLOUR KEY

4.1. Management Team

4.2. PM Team

4.3. Core team

4.4. Participating Partners