Time Coaching Template

1. 6.Delegation

1.1. Who to Delegate To?

1.1.1. Freelancers

1.1.1.1. Virtual Assistants

1.1.1.1.1. online research

1.1.1.1.2. detail work

1.1.1.1.3. Preparing for a Virtual Assistant

1.1.1.1.4. Hiring a Virtual Assistant Agency vs Individual

1.1.1.1.5. How to Work Effectively with Virtual Assistants

1.1.1.2. Graphic Designers

1.1.1.3. Web Designers

1.1.1.4. etc.

1.1.2. Team

1.1.2.1. subordinates

1.1.2.2. other departments

1.1.2.2.1. seek input

1.1.2.3. colleagues

1.1.2.3.1. swap work based on skills

1.2. Best Practices

1.2.1. clear instructions

1.2.1.1. link to checklists and process documentation

1.2.1.1.1. Process Documentation using Notion

1.2.1.2. video Delegation

1.2.1.2.1. Loom

1.2.1.3. test output

1.2.1.3.1. after 1 hour have them submit work for feedback

1.2.2. what to delegate?

1.2.2.1. 25 Tasks to Delegate Today

1.2.3. due date

1.2.4. priority level

1.2.5. where to seek help

1.2.5.1. who to ask

1.2.5.2. documentation library

1.2.6. how to clone yourself

1.3. Task Management System

1.3.1. view by staff member

1.3.1.1. use for daily/weekly reviews

1.3.2. staff use status fields and comments to update you

1.3.3. Checklists

1.3.3.1. training and delegating method

1.3.4. training videos

1.3.5. link to process library or manuals

2. 7.Habits (productive)

2.1. Exercise

2.1.1. Garland uses meditative exercise like Qigong

2.2. Meditation

2.2.1. helps with focus

2.3. Classes

2.3.1. for skills you want to learn

2.4. Creativity

2.5. Set Time Blocks for Habits

2.6. Track Habits

2.6.1. Loop Habit Tracker

3. 8. Meetings

3.1. Meeting Cost Calculator

3.2. No Meeting Days

4. :sunrise: 9.Work/Life Balance

4.1. Work Life Balance Video

4.2. turn off work when you leave

4.2.1. don't check emails

4.2.2. train your thinking

4.2.2.1. Garland & wife process

4.3. capture system

4.3.1. for work related ideas to get them out of your head

4.4. plan fun, creative things for home time

4.4.1. hobbies are engaging and take your mind off work

4.5. Ikigai concept

5. :bulb: 10.Tools

5.1. Garland's 2022 Productivity Tools Lineup

5.2. Task Management

5.2.1. Trello

5.2.2. Notion

5.2.3. ZenKit ToDo

5.3. Time Tracking

5.4. Writing and Copywriting

5.5. Note Taking

5.5.1. MyMind

5.5.2. OneNote

5.6. Habits

5.6.1. Loop Habit Tracker

6. About Garland

6.1. Author

6.2. Speaker

6.3. Trainer

6.4. Coach

6.5. Founder of Bizmentum

7. 1.How to Use This Mind Map

7.1. Click on the Notes icon on each branch for instructions

7.2. Booking link

7.3. Approach 1: Step by Step

7.4. Approach 2: Free Form

7.5. Approach 3: Crisis Help

8. 2.Focus

8.1. Focus

8.2. Focus timer

8.3. Time Tracking

8.4. Time Blocking

8.4.1. Many hats

8.4.1.1. time blocks for each role

8.4.2. Blocks for each project

8.4.3. Google Calendar Time Blocking

8.4.4. Time Blocking Using Notion

8.5. Power Hour

8.5.1. Distraction-free work for 1-hour per day

8.6. Batching

8.7. Reducing Distractions

8.8. Creating Urgency

8.8.1. Artificial deadlines

8.8.1.1. Useful when items need to be reviewed

8.8.1.2. Gives your mental back burner time to work

8.9. Deep Focus Checklist

8.10. How to Work When You Aren't in the Mood

8.11. Social Media Productivity

8.12. Every Day You Are Killing Your Dream

8.13. Avoding Fake News Using Feedly

9. 3.Energy & Planning

9.1. Taking control of your time

9.2. Goal Setting

9.2.1. Choose important goals and outcomes to work towards

9.3. Preplan work

9.3.1. So no decisions as to what to work on are necessary

9.4. Worst first

9.5. Simple tasks for low energy times

9.6. Tag using task management system

9.7. Decision making

9.7.1. Limit or outsource research time

9.7.2. Decision matrix

9.8. Should I go into work early?

9.9. Mind Mapping for Brainstorming

9.10. Work From Home Time Tips

9.11. Winners Never Quit

10. 4.Task Management

10.1. Task Management System

10.1.1. use tagging

10.1.2. commenting

10.1.3. Potential Tools

10.1.3.1. Trello

10.1.3.2. Notion

10.1.3.3. ZenKit ToDo

10.1.3.4. Mind Meister

10.2. Task views

10.2.1. Priority

10.2.2. Due date

10.2.3. By staff member

10.2.4. By project/role

10.2.5. By status

10.3. Task analysis

10.3.1. Dump

10.3.2. Automate

10.3.2.1. Text expanders

10.3.2.2. Automation with existing software

10.3.2.3. Zapier

10.3.3. Delegate

10.3.4. Defer

10.3.5. Do

10.3.5.1. priority sequence

10.4. Checklist

10.4.1. Create checklist templates for each task

10.4.2. Checklists using ZenKit

10.4.3. Dynalist for Checklists

10.5. Prioritization

10.5.1. most important first

10.6. Better Time Estimating

10.7. What is Your First Step?

10.8. Turn Unplanned Downtime into Productive Time

10.9. Inbox Zero Checklist

11. 5.Note Taking

11.1. types

11.1.1. client notes

11.1.1.1. CRM

11.1.2. task notes

11.1.2.1. task management system

11.1.3. meeting notes

11.1.3.1. mind map

11.1.3.2. notes program like OneNote

11.1.4. written notes

11.1.4.1. short

11.1.4.2. long, formatted

11.1.5. web clippings

11.2. app

11.2.1. desktop

11.2.2. mobile

11.3. Potential Note Taking Tools

11.3.1. UpNote Review

11.3.2. Creating a Personal Knowledge Base

11.3.3. Dynalist Review

11.3.4. OneNote

11.3.5. MindMeister (mind mapping)

11.3.5.1. Use this code for 30% off first payment: CAPTAINTIME