iWU Investment Conference Organization

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iWU Investment Conference Organization by Mind Map: iWU Investment Conference Organization

1. Team: Speakers

1.1. Participants

1.1.1. How many people?

1.1.2. People from abroad?

1.1.3. Language?

1.2. Spirit & Quality

1.2.1. Don’t over organize

1.2.2. Booking quality speakers brings quality attendees

1.2.3. A higher price enforces commitment

1.2.4. Food & Beverages should be available on all days throughout the day

1.3. Organization

1.3.1. Registration

1.3.1.1. Available Services

1.3.1.1.1. Amiando

1.3.1.1.2. Eventbride

1.3.2. Organizing team

1.3.2.1. Setup a regular organizer skype conference

1.3.2.2. Setup a Google Group (or similar) for offline discussion and information exchange

1.3.3. Sponsors

1.3.4. Money

1.3.4.1. Do you want to handle the money flow?

1.3.4.1.1. Tax issues

2. Team: Location

2.1. Venue

2.1.1. View it well before the event, or try to secure the location of an event you've previously enjoyed

2.1.2. Closed venues are optimal

2.2. Infrastructure

2.2.1. Internet connection at the venue (WiFi)

2.2.2. Map location at/of the venue

2.2.3. Material for facilitation

2.2.3.1. Pens

2.2.3.2. Flipcharts

2.2.3.3. Masking Tape

2.2.3.4. Post-Its

3. Team: Website

3.1. Dedicated Server

4. Team: Sponsoring Planning

5. Team: University Cooperations and documentation

5.1. On event documentation

5.2. Before event documentation

5.2.1. Meetings

5.2.2. Credibility

5.3. After event documentation

6. Team: Advertising Materials and tickets

6.1. Messaging

6.1.1. Publication

6.1.2. Video documentation

6.1.3. Branding

6.2. Marketing

6.2.1. Website

6.2.2. Twitter account + participant list

6.2.2.1. define & communicate a standard hashtag

6.2.3. Advertising

6.2.4. T-Shirts

7. Team: Legal and Accounts

7.1. Taxation

7.1.1. Sponsoring incentives

7.1.2. How to handle taxation receipts?

7.2. Accounts

7.2.1. Offers of at least 3 banks

7.2.1.1. Summary of conditions

7.2.2. Accounting program

7.2.2.1. Outsourcing?

7.2.2.2. Sponsoring?

7.2.2.3. Do it yourself?

7.3. Setup Planning Paper

7.3.1. GmbH

7.3.2. Verein

8. Team: Contacts and Press

9. Date

9.1. 10 January 2013

9.1.1. 12:30-19:00

9.2. Dates of other conferences

10. Organizing Team

10.1. smaller is more effective

10.2. don't overstress consensus

11. Product vision

11.1. What is the intended outcome?