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Facilitate a Meeting for a Big Group by Mind Map: Facilitate a Meeting for a Big
Group
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Facilitate a Meeting for a Big Group

Before the event

Identify the Purpose & Objectives

Identify Participants

Engage Participants

Agenda/Activity Format Development

Ground Rules Development

Assistant/Scriber, Timekeeper

Logistics(space, time, tools, entertainment)

Expect Unexpected Issues

Rehearsal

Meeting before Meeting

Charter Development

Invite Participants

In the Event

Open

Warm up activity

VISIBLE Objectives

VISIBLE Ground Rules

VISIBLE Agenda

Play

Listening, Paraphrase, Stack a conversation, Recap

Balance Participation, Make space for more reticent group members, Draw people out, Ask loud folks to weigh-In last

Keeping Focus, Inervention, Instant Sum-up

VISIBLE Inputs, Organize/Structure inputs, Picture Inputs / Using Visual Elements

Incubate Creativity

Suggest decision models/Advocate decisions

Time Keeping

Group Dynamics, Manage conflicts/controversinal opinions, Manage exceptions/Adapt to changes

Close

VISIBLE Outputs/Picture Summary

Clear Next Step

After the Event

Distribute Meeting Minutes

Retrospective for the Facilitation