1. Departments
1.1. Legal
1.2. Complaince
1.3. Sales
1.4. Operations
1.5. Marketing
1.6. Finance
1.7. Contracts
1.8. Purchase
1.9. Project Management
2. Customers
2.1. Client 2
2.1.1. Project X
2.1.1.1. Departments
2.1.2. Project Y
2.1.2.1. Departments
2.1.2.1.1. Legal
2.1.2.1.2. Complaince
2.1.2.1.3. Sales
2.1.2.1.4. Operations
2.1.2.1.5. Marketing
2.1.2.1.6. Finance
2.1.2.1.7. Contracts
2.1.2.1.8. Purchase
2.1.2.1.9. Project Management
2.2. Client 3
2.2.1. Project A
2.2.1.1. Departments
2.2.1.1.1. Legal
2.2.1.1.2. Complaince
2.2.1.1.3. Sales
2.2.1.1.4. Operations
2.2.1.1.5. Marketing
2.2.1.1.6. Finance
2.2.1.1.7. Contracts
2.2.1.1.8. Purchase
2.2.1.1.9. Project Management
2.2.2. Project B
2.2.2.1. Departments
2.2.2.1.1. Legal
2.2.2.1.2. Complaince
2.2.2.1.3. Sales
2.2.2.1.4. Operations
2.2.2.1.5. Marketing
2.2.2.1.6. Finance
2.2.2.1.7. Contracts
2.2.2.1.8. Purchase
2.2.2.1.9. Project Management
3. Vendors
3.1. Vendor 1
3.1.1. Quotes & Pricing
3.1.2. Contracts
3.1.3. Project-Specific Folders
3.2. Vendor 2
3.2.1. Quotes & Pricing
3.2.2. Contracts
3.2.3. Project-Specific Folders
4. Master Template Folder- For Internal Purpose Only
5. File Naming Convention:
5.1. [YYYY-MM-DD][Client/Vendor Name][Department/Project]_[File Description/Title] Examples: 2024-08-29_Client1_Legal_Contract_Signing.pdf 2024-08-29_Vendor1_Quote_Project1.pdf 2024-08-29_Client2_ProjectManagement_ProjectPlan.pptx
5.1.1. Client-Focused Naming [ClientName][ProjectCode][Department][DocumentType][Date] Example: Client1_ProjectX_Legal_Contract_2024-08-29.pdf
5.1.1.1. Project-Centric Naming [ProjectCode][ClientName][Department][FileType][Date] Example: ProjectX_Client1_Marketing_Presentation_2024-08-29.pptx
5.1.1.1.1. Version Control Naming [FileDescription][Client/Project][Department]_[Date]_v[VersionNumber] Example: ProjectPlan_Client2_PM_2024-08-29_v2.docx