PRMS

1. Implementation Phases

1.1. Initiation

1.2. Planning

1.3. Execution

1.4. Testing

1.5. Deployment

1.6. Post-Implementation

2. Compliance

2.1. Data Protection Regulations

2.2. Audit Logs for User Activity

2.3. Regular Compliance Audits

3. Risk Management

3.1. Risks Identified

3.2. Mitigation Strategies

4. Feedback Collection

4.1. User Surveys

4.2. Focus Groups

4.3. Helpdesk Analytics

5. Efficiency Gains Measurement

5.1. Time Studies

5.2. Cost Savings Analysis

5.3. Process Improvements

6. Project Objectives

6.1. Replace outdated system

6.2. Improve efficiency in record management

6.3. Ensure compliance with data protection regulations

6.4. Enhance user satisfaction (teachers, staff, parents)

7. Stakeholders

7.1. School administrators and teachers

7.2. IT staff (Maintenance and Security)

7.3. System Vendors (Suppliers)

7.4. Local authority officials, Regulatory bodies and government

7.5. Parents

7.6. Students

7.7. Change Management Teams

8. Key Deliverables

8.1. Requirements Document

8.1.1. Project Scope

8.1.2. Stakeholder Requirements

8.1.3. Risks and Assumptions

8.2. New System Implementation

8.2.1. Admissions Module

8.2.2. Attendance Tracking

8.2.3. Behavior and Exclusions Monitoring

8.2.4. Attainment Records

8.2.5. Personal Identifiers Management

8.2.6. Finance Module

9. Tools and Techniques

9.1. Requirements Management Tools (e.g. JIRA)

9.2. Process Mapping (e.g. Visio)

9.3. Data Quality Monitoring Tools (e.g. Colabs)

9.4. Compliance Checklists (e.g. GDPR)

9.5. User Feedback Surveys (e.g. Survey Monkey)

10. Performance Metrics (KPIs)

10.1. System Performance KPIs

10.2. Data Quality KPIs

10.3. User Satisfaction KPIs

10.4. Efficiency KPIs

10.5. Compliance KPIs