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Project Management Processes by Mind Map: Project Management Processes
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Project Management Processes

Project management is the process and activity of initiating, planning, executing, monitoring and controlling, and closing the use of resources, to achieve agreed-upon goals. This map is a representation of the 10 knowledge areas, 47 processes, and 650 ITTO in PMBOK 5th Edition. Found an error or omission? Please post a comment and I will update.

4. Project Integration Management

Project management is the process and activity of initiating, planning, executing, monitoring and controlling, and closing the use of resources, to achieve agreed-upon goals. This map is a representation of the 10 knowledge areas, 47 processes, and 650 ITTO in PMBOK 5th Edition.

.1 Develop Project Charter

Inputs, 1. Project statement of work 2. Business case 3. Agreements 4. Enterprise environmental factors 5. Organizational process assets

Tools/Techniques, 1. Expert judgement 2. Facilitation techniques

Outputs, 1. Project charter

.2 Develop Project Management Plan

Inputs, 1. Project charter 2. Outputs from other processes 3. Enterprise environmental factors 4. Organization process assets

Tools/Techniques, 1. Expert judgement 2. Facilitation techniques

Outputs, 1. Project management plan

.3 Direct and Manage Project Work

Inputs, 1. Project management plan 2. Approved change requests 3. Enterprise environmental factors 4. Organization process assets

Tools/Techniques, 1. Expert judgement 2. Project management information systems 3. Meetings

Outputs, 1. Deliverables 2. Work performance data 3. Change requests 4. Project management plan updates 5. Project document updates

.4 Monitor and Control Project Work

Inputs, 1. Project management plan 2. Schedule forecasts 3. Cost forecasts 4. Validated changes 5. Work performance information 6. Enterprise environmental factors 7. Organizational process assets

Tools/Techniques, 1. Expert judgement 2. Analytical techniques 3. Project management information system 4. Meetings

Outputs, 1. Change requests 2. Work performance reports 3. Project management plan updates 4. Project document updates

.5 Perform Integrated Change Control

Inputs, 1. Project management plan 2. Work performance reports 3. Change requests 4. Enterprise environmental factors 5. Organizational process assets

Tools/Techniques, 1. Expert judgement 2. Meetings 3. Change control tools

Outputs, 1. Approved change requests 2. Change log 3. Project management plan updates 4. Project document updates

.6 Close Project or Phase

Inputs, 1. Project management plan 2. Accepted deliverables 3. Organizational process assets

Tools/Techniques, 1. Expert judgement 2. Analytical techniques 3. Meetings

Outputs, 1. Final product, service or result transition 2. Organizational process assets updates

5. Project Scope Management

.1 Plan Scope Management

Inputs, 1. Project management plan 2. Project charter 3. Enterprise environmental factors 4. Organizational process assets

Tools/Techniques, 1. Expert judgement 2. Meetings

Outputs, 1. Scope management plan 2. Requirements management plan

.2 Collect Requirements

Inputs, 1. Scope management plan 2. Requirements management plan 3. Stakeholder management plan 4. Project charter 5. Stakeholder register

Tools/Techniques, 1. Interviews 2. Focus groups 3. Facilitated workshops 4. Group creativity techniques 5. Group decision-making techniques 6. Questionnaires and surveys 7. Observations 8. Prototypes 9. Benchmarking 10. Context diagrams 11. Document analysis

Outputs, 1. Requirements documentation 2. Requirements traceability matrix

.3 Define Scope

Inputs, 1. Scope management plan 2. Project charter 3. Requirements documentation 4. Organizational process assets

Tools/Techniques, 1. Expert judgement 2. Product analysis 3. Alternatives generation 4. Facilitated workshops

Outputs, 1. Project scope statement 2. Project document updates

.4 Create WBS

Inputs, 1. Scope management plan 2. Project scope statement 3. Requirements documentation 4. Enterprise environmental factors 5. Organizational process assets

Tools/Techniques, 1. Decomposition 2. Expert judgement

Outputs, 1. Scope baseline 2. Project document updates

.5 Validate Scope

Inputs, 1. Project management plan 2. Requirements documentation 3. Requirements traceability matrix 4. Verified deliverables 5. Work performance data

Tools/Techniques, 1. Inspection 2. Group decision-making techniques

Outputs, 1. Accepted deliverables 2. Change requests 3. Work performance information 4. Project documents updates

.6 Control Scope

Inputs, 1. Project management plan 2. Requirements documentation 3. Requirements traceability matrix 4. Work performance data 5. Organizational process assets

Tools/Techniques, 1. Variance analysis

Outputs, 1. Work performance information 2. Change requests 3. Project management plan updates 4. Project documents updates 5. Organizational process assets updates

7. Project Cost Management

.1 Plan Cost Management

Inputs, 1. Project management plan 2. Project charter 3. Enterprise environmental factors 4. Organizational process assets

Tools/Techniques, 1. Expert judgment 2. Analytical techniques 3. Meetings

Outputs, 1. Cost management plan

.2 Estimate Costs

Inputs, 1. Cost management plan 2. Human resource management plan 3. Scope baseline 4. Project schedule 5. Risk register 6. Enterprise environmental factors 7. Organizational process assets

Tools/Techniques, 1. Expert Judgment 2. Analogous 3. Parametric 4. Bottom-up Estimating 5. Three-point Estimating 6. Reserve analysis 7. Cost of Quality 8. Project management software 9. Vendor bid analysis 10. Group Decision-making Techniques

Outputs, 1. Activity cost estimates 2. Basis of Estimates 3. Project document updates

.3 Determine Budget

Inputs, 1. Cost management plan 2. Scope baseline 3. Activity cost estimates 4. Basis of Estimates 5. Project schedule 6. Resource calendars 7. Risk register 7. Agreements 8. Organizational process assets

Tools/Techniques, 1. Cost aggregation 2. Reserve analysis 3. Expert judgment 4. Historical relationships 5. Funding limit reconciliation

Outputs, 1. Cost baseline 2. Project funding requirements 3. Project documents updates

.4 Control Costs

Inputs, 1. Project management plan 2. Project funding requirements 3. Work performance data 4. Organizational process assets

Tools/Techniques, 1. Earned value management 2. Forecasting 3. To-complete Performance Index (TCPI) 4. Performance reviews 5. Project management software 6. Reserve analysis

Outputs, 1. Work performance information 2. Costs forecasts 3. Change requests 4. Project management plan updates 5. Project documents updates 6. Organizational process updates

8. Project Quality Management

.1 Plan Quality Management

Inputs, 1. Project management plan 2. Stakeholder register 3. Risk register 4. Requirements documentation 5. Enterprise environmental factors 6. Organizational process assets

Tools/Techniques, 1. Cost-benefit analysis 2. Cost of Quality 3. Seven basic quality tools 4. Benchmarking 5. Design of Experiments 6. Statistical sampling 7. Additional quality planning tools 8. Meetings

Outputs, 1. Quality management plan 2. Process improvement plan 3. Quality metrics 4. Quality checklists 5. Project documents updates

.2 Perform Quality Assurance

Inputs, 1. Quality management plan 2. Process improvement plan 3. Quality metrics 4. Quality control measurements 5. Project documents

Tools/Techniques, 1. Quality Management and Control Tools 2. Quality audits 3. Process analysis

Outputs, 1. Change requests 2. Project management Updates 3. Project documents updates 4. Organizational process assets updates

.3 Control Quality

Inputs, 1. Project management plan 2. Quality metrics 3. Quality checklists 4. Work performance data 5. Approved change requests 6. Deliverables 7. Project documents 8. Organization process assets

Tools/Techniques, 1. Seven basic quality tools 2. Statistical sampling 3. Inspection 4. Approved change requests review

Outputs, 1. Quality control measurements 2. Validated changes 3. Verified deliverables 4. Work performance information 5. Change requests 6. Project management Updates 7. Project documents updates 8. Organizational process assets updates

6. Project Time Management

.1 Plan Schedule Management

Inputs, 1. Project management plan 2. Project charter 3. Enterprise Environmental factors 4. Organizational process assets

Tools/Techniques, 1. Expert judgement 2. Analytical techniques 3. Meetings

Outputs, 1. Schedule management plan

.2 Define Activities

Inputs, 1. Schedule management plan 2. Scope baseline 3. Enterprise Environmental factors 4. Organizational process assets

Tools/Techniques, 1. Decomposition 2. Rolling wave planning 3. Expert judgement

Outputs, 1. Activity list 2. Activity attributes 3. Milestone list

.3 Sequence Activities

Inputs, 1. Schedule management plan 2. Activity list 3. Activity attributes 4. Milestone list 5. Project scope statement 6. Enterprise Environmental factors 7. Organizational process assets

Tools/Techniques, 1. Precedence diagramming method (PDM) 2. Dependency determination 3. Leads and Lags

Outputs, 1. Project schedule network diagrams 2. Project document updates

.4 Estimate Activity Resources

Inputs, 1. Schedule management plan 2. Activity list 3. Activity attributes 4. Resource calendars 5. Risk register 6. Activity cost estimates 7. Enterprise Environmental factors 8. Organizational process assets

Tools/Techniques, 1. Expert judgement 2. Alternative analysis 3. Published estimating data 4. Bottom-up Estimating 5. Project management software

Outputs, 1. Activity resource requirements 2. Resource breakdown structure 3. Project document updates

.5 Estimate Activity Durations

Inputs, 1 Schedule management plan 2. Activity list 3. Activity attributes 4. Activity resource requirements 5. Resource calendars 6. Project scope statement 7. Risk register 8. Resource breakdown structure 9. Enterprise Environmental factors 10. Organizational process assets

Tools/Techniques, 1. Expert judgment 2. Analogous estimating 3. Parametric estimating 4. Three-point Estimating 5. Group Decision-making Techniques 6. Reserve analysis

Outputs, 1. Activity duration estimates 2. Project document updates

.6 Develop Schedule

Inputs, 1. Schedule management Plan 2. Activity list 3. Activity attributes 4. Project schedule network diagrams 5. Activity resource requirements 6. Resource calendars 7. Activity duration estimates 8. Project scope statement 9. Risk register 10. Project staff assignments 11. Resource breakdown structure 12. Enterprise Environmental factors 13. Organizational process assets

Tools/Techniques, 1. Schedule network analysis 2. Critical path method 3. Critical chain method 4. Resource optimization techniques 5. Modeling techniques 7. Leads and Lags 8. Schedule compression 9. Scheduling tool

Outputs, 1. Schedule baseline 2. Project schedule 3. Schedule data 4. Project calendars 5. Project management plan updates 6. Project document updates

.7 Control Schedule

Inputs, 1. Project management plan 2. Project schedule 3. Work performance data 4. Project calendars 5. Schedule data 6. Organizational process assets

Tools/Techniques, 1. Performance reviews 2. Project management software 3. Resource optimization techniques 4. Modeling techniques 5. Leads and Lags 6. Schedule compression 7. Scheduling tool

Outputs, 1. Work performance information 2. Schedule forecasts 3. Change requests 4. Project management plan updates 5. Project document updates 6. Organizational process assets updates

9. Project HR Management

.1 Plan Human Resource Management

Inputs, 1. Project management plan 2. Activity resource requirements 3. Enterprise environmental factors 4. Organization process assets

Tools/Techniques, 1. Organizational charts and position descriptions 2. Networking 3. Organizational theory 4. Expert judgment 5. Meetings

Outputs, 1. Human resources management plan

.2 Acquire Project Team

Inputs, 1. Human resources management plan 2. Enterprise environmental factors 3. Organization process assets

Tools/Techniques, 1. Pre-assignment 2. Negotiation 3. Acquisition 4. Virtual teams 5. Multi-criteria Decision Analysis

Outputs, 1. Project staff assignments 2. Resource calendars 3. Project management plan updates

.3 Develop Project Team

Inputs, 1. Human resources management plan 2. Project staff assignments 3. Resource calendars

Tools/Techniques, 1. Interpersonal skills 2. Training 3. Team-building Activities 4. Ground rules 5. Colocation 6. Recognition and Rewards 7. Personnel assessment tools

Outputs, 1. Team performance assessments 2. Enterprise environmental factors updates

.4 Manage Project Team

Inputs, 1. Human resources management plan 2. Project staff assignments 3. Team performance assessments 4. Issue log 5. Work performance reports 6. Organizational process assets

Tools/Techniques, 1. Observations and Conversation 2. Project performance appraisals 3. Conflict management 4. Interpersonal skills

Outputs, 1. Change requests 2. Project management plan updates 4. Project document updates 5. Enterprise environmental factors updates 6. Organizational process assets updates

10. Project Communications Management

.1 Plan Communications Management

Inputs, 1. Project management plan 2. Stakeholder register 3. Enterprise environmental factors 4. Organizational process assets

Tools/Techniques, 1. Communication Requirements analysis 2. Communication Technology 3. Communication Models 4. Communication Methods 5. Meetings

Outputs, 1. Communications management plan 2. Project documents updates

.2 Manage Communications

Inputs, 1. Communication management plan 2. Work performance reports 3. Enterprise environmental factors 4. Organizational Process assets

Tools/Techniques, 1. Communication Technology 2. Communication Models 3. Communication Methods 4. Information management systems 5. Performance reporting

Outputs, 1. Project communications 2. Project management plan updates 3. Project documents updates 4. Organizational Process assets updates

.3 Control Communications

Inputs, 1. Project management plan 2. Project communications 3. Issue log 4. Work performance data 5. Organizational process assets

Tools/Techniques, 1. Information management systems 2. Expert judgment 3. Meetings

Outputs, 1. Work performance information 2. Change requests 3. Project management plan updates 4. Project documents updates 5. Organizational process assets updates

11. Project Risk Management

.1 Plan Risk Management

Inputs, 1. Project management plan 2. Project communications 3. Project charter 4. Stakeholder register 5. Enterprise environmental factors 6. Organizational process assets

Tools/Techniques, 1. Analytical techniques 2. Expert judgment 3. Meetings

Outputs, 1. Risk management plan

.2 Identify Risks

Inputs, 1. Risk management plan 2. Cost management plan 3. Quality management plan 4. Human resource management plan 5. Scope baseline 6. Activity cost estimates 7. Activity duration estimates 8. Stakeholder register 9. Project documents 10 Procurement documents 11. Enterprise environmental factors 12. Organizational process assets

Tools/Techniques, 1. Documentation reviews 2. Information gathering techniques 3. Checklist analysis 4. Assumptions analysis 5. Diagramming techniques 6. SWOT analysis 7. Expert judgment

Outputs, 1. Risk register

.3 Perform Qualitative Risk Analysis

Inputs, 1. Risk management plan 2. Scope baseline 3. Risk register 4. Enterprise environmental factors 5. Organizational process assets

Tools/Techniques, 1. Risk Probability and Impact Assessment 2. Probability and Impact Matrix 3. Risk data quality assessment 4. Risk categorization 5. Risk urgency assessment 6. Expert judgment

Outputs, 1. Project documents updates

.4 Perform Quantitative Risk Analysis

Inputs, 1. Risk management plan 2. Cost management plan 3. Schedule management plan 4. Risk register 5. Enterprise Environmental Factors 6. Organizational process assets

Tools/Techniques, 1. Data Gathering and Representation Techniques 2. Quantitative Risk Analysis and Modeling Techniques 3. Expert judgment

Outputs, 1. Project documents updates

.5 Plan Risk Responses

Inputs, 1. Risk management plan 2. Risk register

Tools/Techniques, 1. Strategies for Negative Risks or Threats 2. Strategies for Positive Risks or Opportunities 3. Contingent response strategies 4. Expert judgment

Outputs, 1. Project management plan updates 2. Project documents updates

.6 Control Risks

Inputs, 1. Project management plan 2. Risk register 3. Work performance data 4. Work performance reports

Tools/Techniques, 1. Risk reassessment 2. Risk audits 3. Variance and Trend Analysis 4. Technical performance measurement 5. Reserve analysis 6. Meetings

Outputs, 1. Work performance information 2. Changes requests 3. Project management plan updates 4. Project document updates 5. Organizational process assets updates

12. Project Procurement Management

.1 Plan Procurement Management

Inputs, 1. Project management plan 2. Requirements documentation 3. Risk register 4. Activity resource requirements 5. Project schedule 6. Activity cost estimates 7. Stakeholder register 8. Enterprise environmental factors 9. Organizational process assets

Tools/Techniques, 1. Make-or-buy Analysis 2. Expert judgment 3. Market research 4. Meetings

Outputs, 1. Procurement management plan 2. Procurement Statement of Work 3. Procurement documents 4. Source selection criteria 5. Make-or-buy decisions 6. Change requests 7. Project documents updates

.2 Conduct Procurements

Inputs, 1. Procurement management plan 2. Procurement documents 3. Source selection criteria 4. Seller proposals 5. Project documents 6. Make-or-buy Decisions 7. Procurement Statement of Work 8. Organizational process assets

Tools/Techniques, 1. Bidder conference 2. Proposal evaluation techniques 3. Independent estimates 4. Expert judgment 5. Advertising 6. Analytical techniques 7. Procurement negotiations

Outputs, 1. Selected sellers 2. Agreements 3. Resource calendars 4. Change requests 5. Project management plan updates 6. Project doc. Updates

.3 Control Procurements

Inputs, 1. Project management plan 2. Procurement documents 3. Agreements 4. Approved change requests 5. Work performance reports 6. Work performance data

Tools/Techniques, 1. Contract change control system 2. Procurement performance reviews 3. Inspections and audits 4. Performance reporting 5. Payment systems 6. Claims administration 7. Records management system

Outputs, 1. Work performance information 2. Change requests 3. Project management plan updates 4. Project documents updates 5. Organizational process assets updates

.4 Close Procurements

Inputs, 1. Project management plan 2. Procurement documents

Tools/Techniques, 1. Procurement audits 2. Procurement negotiations 3. Records management system

Outputs, 1. Closed procurements 2. Organizational process assets

13. Project Stakeholder Management

.1 Identify Stakeholders

Inputs, 1. Project charter 2. Procurement documents 3. Enterprise environmental factors 4. Organizational process assets

Tools/Techniques, 1. Stakeholder analysis 2. Expert judgement 3. Meetings

Outputs, 1. Stakeholder register

.2 Plan Stakeholder Engagement

Inputs, 1. Project management plan 2. Stakeholder register 3. Enterprise environmental factors 4. Organizational process assets

Tools/Techniques, 1. Expert judgment 2. Meetings 3. Analytical techniques

Outputs, 1. Stakeholder management plan 2. Project documents updates

.3 Manage Stakeholder Engagement

Inputs, 1. Stakeholder management plan 2. Communication management plan 3. Change log 4. Organizational process assets

Tools/Techniques, 1. Communication methods 2. Interpersonal skills 3. Management skills

Outputs, 1. Issue log 2. Change requests 3. Project management plan updates 4. Project documents updates 5. Organizational process assets updates

.4 Control Stakeholder Engagement

Inputs, 1. Project management plan 2. Issue log 3. Work performance data 4. Project documents

Tools/Techniques, 1. Information management systems 2. Expert judgment 3. Meetings

Outputs, 1. Work performance information 2. Change requests 3. Project management plan updates 4. Project documents updates 5. Organizational process assets updates

0. ICON LEGEND

Project Charter

Expert Judgement

Project Management Plan

Other Management Plans

Change Requests

Enterprise Environmental Factors

Graphical Tools

Organizational Process Assets

Processes in Five Groups

Use this to review the project management processes by groups. Recommend: Collapse all the sections except one; focus review on the one process group at a time.

Initiating

INTEGRATION 4.1 Develop Project Charter STAKEHOLDERS 13.1 Identify Stakeholders

Planning

SCOPE 5.1 Plan Scope Management 5.2 Collect Requirements 5.3 Define Scope 5.4 Create WBS TIME 6.1 Plan Schedule Management 6.2 Define Activities 6.3 Sequence Activities 6.4 Estimate Activity Resources 6.5 Estimate Activity Durations 6.6 Develop Schedule COST 7.1 Plan Cost Management 7.2 Estimate Costs 7.3 Determine Budget QUALITY 8.1 Plan Quality Management Human Resources 9.1 Plan Human Resource Management COMMUNICATIONS 10.1 Plan Communications Management RISK 11.1 Plan Risk Management 11.2 Identify Risks 11.3 Perform Qualitative Risk Analysis 11.4 Perform Quantitative Risk Analysis 11.5 Plan Risk Management PROCUREMENT 12.1Plan Procurement Management STAKEHOLDERS 13.1 Plan Stakeholder Management

Executing

INTEGRATION 4.3 Direct and Manage Project Work QUALITY 8.2 Perform Quality Assurance HUMAN RESOURCE 9.2 Acquire Project Team 9.3 Develop Project Team 9.4 Manage Project Team COMMUNICATIONS 10.2 Manage Communications PROCUREMENT 12.2 Conduct Procurements STAKEHOLDER 13.3 Manage Stakeholder Engagement

Monitoring and Controlling

INTEGRATION 4.4 Monitor and Control Project Work 4.5 Perform Integrated Change Control SCOPE 5.5 Validate Scope 5.6 Control Scope TIME 6.7 Control Schedule COSTS 7.4 Control Costs QUALITY 8.3 Control Quality COMMUNICATIONS 10.3 Control Communications RISKS 11.6 Control Risks PROCUREMENTS 12.3 Control Procurements STAKEHOLDER 13.4 Control Stakeholder Engagement

Closing

INTEGRATION 4.6 Close Project or Phase PROCUREMENT 12.4 Close Procurements