You’ve Got Mail: Strategies & Etiquette for Emailing in Schools

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You’ve Got Mail: Strategies & Etiquette for Emailing in Schools by Mind Map: You’ve Got Mail: Strategies & Etiquette for Emailing in Schools

1. ORGANIZE

1.1. Email Addres

1.2. Website

1.3. Desktop & Folders

1.3.1. Administrative

1.3.2. Classes & Sections

1.3.3. Resources & Materials

1.3.4. Extracurriculars

1.4. Format & Settings

1.4.1. Font, Size

1.4.2. Signature

1.4.2.1. Name

1.4.2.2. Role

1.4.2.3. Contact Information

1.5. Planning with Purpose: Tools & Strategies for Organizing Your Classroom

2. PLAN

2.1. Policy

2.1.1. Syllabus

2.1.2. Website

2.1.3. Communication

2.1.3.1. Student Lessons

2.1.3.2. Parent's Night

2.2. Procedures

2.2.1. Student/Parent Contact Info

2.2.2. Checking Schedule

2.2.2.1. Weekdays Only

2.2.2.2. ~2x per day

2.2.3. Response Rate

2.2.3.1. Internal: 24 hours

2.2.3.2. External: 48 hours

2.2.3.3. Read Receipts

2.3. Record Keeping

2.3.1. Issues

2.3.2. Stock Responses

3. DRAFT

3.1. Talk it Out

3.2. Reply with Quote

3.2.1. Answer Questions

3.2.2. Stay on Task

3.3. Delete Recipients

3.3.1. Add Before Send

3.3.2. Mass Message Warning

3.4. Subject Line

3.5. Structure

3.5.1. Greeting

3.5.2. Establish/Reiterate Issue

3.5.3. Detail Steps Already Taken

3.5.4. Detail Next Steps

3.5.5. Express Encouragement, Support

3.5.6. Ask for Questions, Concerns

3.5.7. Invite Further Communication

3.6. Situational Reminders

3.6.1. Attachments Included, Pending, etc.

3.6.2. No Reply Necessary

4. MANAGE

4.1. Anticipate Issues

4.1.1. Major Assignments

4.1.2. Marking Periods

4.1.3. Classroom Concerns

4.2. Forward & CC

4.2.1. Interested Parties

4.2.2. Problem Solvers

4.2.3. No BCC

4.3. Student Check-Ins

4.3.1. Emphasize Face-to-Face

4.3.2. Office Hours

4.3.3. Tutoring, Other Resources

4.4. Stick to Procedure

4.4.1. No Nights

4.4.2. No Weekends

5. EDIT, REVISE, SEND

5.1. Remember the Record

5.2. Write & Walk

5.3. Revision Checklist

5.3.1. Re-Read (Aloud)

5.3.2. Spelling & Grammar

5.3.3. Tone

5.4. Ask for an Editor

5.5. Any Doubts? Call.

6. Megan Tincher (2013) ~ English Teacher, Needham High School [email protected]