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MindManager Tips and Tricks by Mind Map: MindManager Tips and Tricks
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MindManager Tips and Tricks

This blog is about how to get the best from MindManager and it is a great example of just that. It is created from the MindManager map you can see above. This has been exported using Map4Web, a MindManager add in, through a modified web export template.  It"s not that difficult honest! Later I expect there to be options for you to interact with the blog.  This will use HTML code written by me or sourced from someone else.  Map4Web allows the inclusion of HTML snippets in the topic notes.  If you visit their site click the Union Jack for the English version. Hi, my name is Andrew Wilcox.  I am based in the United Kingdom, England, Hampshire, Alresford which is in the South, in the middle and about 15 miles North of Southampton. Wouldn"t a map make that so much easier to understand?  So I started one for all MindManager Users on Frappr. 100 plus of the 900,000 have declared where they are located on the globe. I have been using MindManager to capture knowledge, organise it, add to it, link it and publish it for 10 years.  This blog shares my knowledge about the latest version MindManager with you.  Soon you will be able to add yours or at least comment on mine. If you want to send me any feedback now, please e-mail me at andrew@cabre.co.uk. There are other opportunities to interact with me: On the Cabre Community and Ecademy in the Cabre"s Visualise, Organise, Plan & Publish with MindManager club. And a Skype Chat for MindManager Users where you might be able to get an immediate response to any question from anywhere in the world.  Skype me at ajwilcox if you want to join this chat.

Maps in Web Pages

Sharing maps with other people is a basic requirement.  Here are a few ways to do this. The latest is to use one of the embedded viewers either the one from Mindjet or the ones available on the web based mind mapping sites such as Mindomo and MindMeister.  Map4Web a MindManager Add In has an Active Map export which uses the Mindjet web viewer. MindManager has for some while been able export maps as images, clickable images and PDF files.

Tip 1 - Using Embedded Viewers

Here are examples of using four different viewers.  In the first two I have used the map that produces this web site and in the second two, a map with hyperlinks to pages on the Ecademy web site (this map would not work with the first two viewers). Mindjet Labs - Save as Web Page with Viewer add in.  This only works with MindManager 6 and the maps can only be viewed in Internet Explorer 6 or 7.  It uses an Active X plug in.  It creates a single HTML page which contains all the code for the viewer and the MindManager map as XML.  You cannot see the notes. You can"t embed it easily.  So here is a link to a stand alone page. This is the output from the Map4Web Active Map Web Export.  This produces a short object code which calls the Mindjet viewer and downloads the map file to the viewer.   The HTML code and the map file need to be in the same directory.  Again only works with IE 6 and and 7, and the notes cannot be seen. This is the output from Mindomo after uploading the map and getting the embedding code.  Mindomo uses Javascript and Flash. This is supported in IE and Firefox. This is the output from MindMeister after uploading the map and getting the embedding code.  Increasing the width and height value changes the overall area of the MindMeister viewer but not the viewing area of the map which is pushed top left.  MindMeister uses Javascript in an iFrame.

Reading Maps

Tip1 - Three Ways to Read Big MindManager Maps

12:03  04 July 2007 I have just been looking at some big MindManager maps from LawMaps.org.  I reminded myself of three ways to review or read a map you may find helpful. 1.  Switch to Presentation Mode and drive around the map using the Next button. 2.  Use Level of Detail to open the whole map. Click and hold in some open space and use the "Hand of Movement" to drag the map to the required area.   You might use this in combination with View > Pan and Zoom. 3.  Select the central topic, press F3 to get an overview down to the first subtopic level.  Then select the first Main Topic to close down all the others and open that one. use the arrow key to go to the next Main Topic and press F3 again. The third method worked best for me in this case.

Printing Tips

MindManager has a number of ways of controlling the printing of your maps.  Some more obvious than others.  Click Printing Tips to select a tip.

Tip 3 - Divide your map into Parent and Child Maps

07 August 2006 18:21 It may be best to work on a large MindManager map containing everything about the central topic or focus. Printing such a large map is a problem which you can overcome with Tips 1 and 2 but this tip may be even better for you. For each Main Topic create a new map which is linked to the original map. How do you do this? Select the Main Topic > right click > Send to > New Linked Map. Accept the defaults and all the sub topics will be transferred to the new map. There will be a hyperlink from the child back to parent and vice versa. You can take the alternative approach and leave the topics on the parent as well as creating a child map but then you have the data in two places which may lead to complications. To print all the maps associated with the parent. Open the parent in Multimap Workspace view, select the levels you need, Select All and then print. The parent and each of the Main Topics will be printed on a separate sheet. You can"t print preview this, so you may wish to print to PDF first to check the output. If you ever need to recombine all the maps, use the Combine All option in Multimap Workspace to create a new map with everything in one map. It won"t be arranged exactly like your original.

Tip 2 - Printing MindManager maps on more than one page

07 August 2006 14:21 You can poster print a map on an array of A4 sheets. File > Print > Scaling and chose the matrix of pages you need. You can preview before printing.

Tip 1 - Turn off the Background

07 August 2006 10:18 File > Page Setup - Untick the box or Right click open space on map > Background > Remove Image and Select Colour = None

Web Export

MindManager creates a variety of web page formats using templates, macros and style sheets.  You don"t have to understand that to create a good looking web site with MindManager.  However if you want Google to find it and to really brand it there are a few relatively simple things you can do.

Tip 5 - Tidying Up and Adding to the HTML

7 January 2007 19:38 For several years now I have used  BK Replace Em to post edit the html files that MindManager produces.  It is free. I tend to put my notes inside tables to control the width and layout.  Unfortunately this means the "notes" style is ignored inside the table.  To overcome this I have this command in a Replace Em group. Replace with applied to all html files in the web export folder. You must make sure your search string is unique to the notes section of the web pages. You can also search for start and end strings (which might be HTML tags) and replace everything in between. Replace {}g{}g with {}eMindManager Software and Add-Ins{}e The advanced editor in BK ReplaceEm handles all the open, close brackets and code letters. Finally you can use this tool to import complete files into one or more of the web pages MindManager has created.  This may be a lower cost option than using Map4Web, if all you want to do is add code like the odd form. It is easy to use and can help polish up your web site.

Tip 4 - Add text or your map will not be found

18 December 2006 17:30 If you want your map to be found by search engines there needs to be text for it to index the page.  Beautiful maps are just images and are totally ignored. The easy but inelegant solution is to add the text that is on the map below the map. You could use the Save As - Outline plain text to get this. The time consuming but elegant solution for hyperlinked topics only, is to add link text by: Right click the topic hyperlink > Edit the hyperlink > Options > Link text Enter either the topic text or add something more enlightening about what will happen if the link is clicked. This text becomes alt text in the export and is indexed by Google etc.  It is permanently saved with the map, so you only have to do it once. When you mouseover the clickable image map in Internet Explorer (but not Firefox) these texts appear. You will see that on some of the links on this map of the Ecademy site. The third and more tedious way is to open exported the HTML file with an editor and add the meta tags: description and keywords. Filling them with content that repeats the text on the map.  Of course you will have to do this after each export!

Tip 3 - Adding Meta Tags

18 December 2006 17:05 The MindManager 6 web exports do not allow you to input the standard meta tags needed for a web site to be found, indexed and displayed effectively by the search engines. You can post edit every page but I gave up doing that. This is the solution. To create new Advanced Settings in the web export for: Alternative Title Meta Tag - Description Meta Tag - Keywords I modified these files in my web export template folder: C:\Documents and Settings\Andrew\Local Settings\Application Data\Mindjet\MindManager\6\Library\ENU\Web\"style"\"name"\ or you can get to the folder by Save As Web Pages > Customise > Editing Templates > Open Web Template Folder First in - GlobalParameters.xml - to get them listed as an option add these three lines after the first two parameters. You can edit the xml file with Notepad. This defines the variables, makes them visible in the Web Export > Customise > Advanced Settings - Table (hidden="false") and stores them with the map (persistent=true). Second in - GlobalParametersEnglish.xml which provides the text displayed in the left hand column of the Advanced Settings Table and the help text at the bottom of the table. To define help phrases and names in English Finally add them to the web page template - SoPage.htm %WebExport.AltTitle% To include them in the exported web page. The values can now be entered in the Save As Web Pages > Customise > Advanced Settings Easy when you spend some time investigating how its done! Of course there is an alternative solution. Map4Web a MindManager add in includes the meta tags as part of the standard export and the title can be edited easily in the single export html template. More details coming soon at the Cabre software web pages.

Tip 2 - Change the logo

16 August 2006 11:35 The logo file is buried in a folder associated with each template.  For me this folder of one of my modified templates. C:\Documents and Settings\Andrew\Local Settings\Application Data\Mindjet\MindManager\6\Library\ENU\Web\My Templates\Cabre Books\Res\images and the file is logo.gif. So replace that file with your logo.gif and hey presto your branding of the web site has started. You can also get to the folder by Save As Web Pages > Customise > Editing Templates > Open Web Template Folder Tip 2b it has to be called logo.gif.  More on this later!

Tip 1 - Make your own template

09 August 2006 12:36 This is the normal route: Start the web export > Customise > Editing Templates > Open Web Template Folder. You might want to create a new folder called something like My Templates at this stage as a sub-folder of ....\ENU\web. Copy the template which is most like the web site you want to create. Paste it into your new My Template folder and rename it to something suitable. Start hacking this folder"s contents until you get what you want. More tips on this later or why not come to a Cabre - Build a Web Site in a Day with MindManager course?

Using Styles

Each MindManager map has its own style sheet which can be accessed from Format > Style > Modify.  There are a variety of ways that you can interact with the style of your map.  These tips will make you aware of some.

Tip 3 - Make the selected object style the default for all objects on the map

18 December 2006 18:10 Select for instance the topic whose style you like.  Right click. Click Format Topic or Font.  Click the Style button and Save as New Style Default. Repeat for Format Font or Topic if required. All topics which have previously had their style changed manually will remain unchanged.  Select these and then Reset their Style to Default to get the new style applied.

Tip 2 - Making the current map style your default style

08 August 2006 18:10 Format > Style > Make the Current Map Style the Default. Then all new maps will look like your current map.

Tip 1 - Resetting to the default style

07 August 2006 18:06 Select the relevant topic or topics. Right click one of them. Click Format Topic or Font. Click the Style button and Reset Style to Default. You will need to repeat this for Format Topic or Font. You can select all the topics with Ctrl-A, then unselect the central topic.  If you include the central topic, only the Font option will be available to you and Format Topic will be greyed out.  This is because the options in Format Topic for the central topic are different to those for all the other topics.

Topic Width

Why does topic text wrap when it does?  How can you control it?  Good questions which often mystify new users of MindManager.  Here are my tips.

Tip 2 - Change the width

25 September 2006 09:25 Right click the topic > Format Topic > Size and Margins > Preferred Width and set the width in your preferred dimensions. You can select multiple topics by holding down the Ctrl key when selecting.  You can select all topics with Ctrl-A.  Then unselect the Central Topic by clicking whilst holding down the Ctrl key.  Then as above.

Tip 1 - Grab the edges

08 August 2006 18:06 Pick a topic with more than one word in it.  Place your mouse on the vertical edge of the highlighted blue box. A double headed arrow appears. Now move your mouse to the left and right.  This is one way to control the width of a topic.  More to come.

WWWWW&H

Why, What, Where, When, Who and How My thoughts, articles, examples, videos and case studies of how I and other people have got the best out of MindManager.

How did I start? The video

10 September 2006 09:34 This video summarises my entry in to the world of Mind Mapping and MindManager.  Thank you who ever you were at the conference in London. I think I should put some effort in to finding the business card of that guy. If only I had met him twenty years earlier, I would have done so much better at school, university and at work.