Internet Society | Hybrid Event Auckland event 7-9 July 2015 | TNOC event design

Internet Society | Hybrid Event Auckland event 7-9 July 2015 | TNOC event design

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Internet Society | Hybrid Event Auckland event 7-9 July 2015 | TNOC event design by Mind Map: Internet Society | Hybrid Event Auckland event 7-9 July 2015 | TNOC event design

1. Budget

1.1. Total Budget

1.1.1. Click here to edit

1.2. Cost Per Person

1.2.1. Click here to edit

1.3. Total Expenses

1.3.1. Click here to edit

2. Objectives

2.1. Stakeholders

2.1.1. Meeting Owner

2.1.2. Participant

2.1.3. Speaker

2.1.4. Sponsor

2.1.5. Agency

3. Participants

3.1. Live

3.1.1. Total Invitations Sent

3.1.1.1. Click here to edit

3.1.2. Total Acceptances Received

3.1.2.1. Click here to edit

3.2. Virtual

3.2.1. Total Invitations Sent

3.2.1.1. Click here to edit

3.2.2. Total Acceptances Received

3.2.2.1. Click here to edit

3.3. POD event

3.3.1. Total Invitations Sent

3.3.1.1. Click here to edit

3.3.2. Total Acceptances Received

3.3.2.1. Click here to edit

4. Venue

4.1. Rental Fee

4.1.1. Click here to edit

4.2. Staff Fee

4.2.1. Content Director

4.2.1.1. Click here to edit

4.2.2. Virtual MC

4.2.2.1. Options

4.2.2.1.1. NZ

4.2.2.1.2. USA

4.2.3. Virtual / Hybrid Tech Director

4.2.3.1. Click here to edit

4.2.4. Camera Man

4.2.4.1. Click here to edit

4.2.5. Web Casting `Engineer

4.2.5.1. Click here to edit

4.2.6. A/V Technician

4.2.6.1. Click here to edit

4.2.7. POD Host Coordinator

4.2.7.1. Click here to edit

4.2.8. Fact Based Tweeter / Microblogger/Highlight reporter

4.2.8.1. Click here to edit

4.2.9. Live Mindmapping

4.2.9.1. Click here to edit

4.2.10. Customer Service for Remote Audience

4.2.10.1. Click here to edit

4.2.11. Remote Moderator

4.2.11.1. Click here to edit

4.3. Equipment Fees

4.3.1. Click here to edit

4.4. Audio/Visual Services

4.4.1. Click here to edit

4.5. Staff Catering

4.5.1. Food

4.5.1.1. Click here to edit

4.5.2. Beverages

4.5.2.1. Click here to edit

5. Programme

5.1. Hybrid Sessions

5.1.1. Pre-event

5.1.2. Onsite

5.1.3. Post Event

5.2. Program

5.2.1. Schedule

5.2.1.1. Setup

5.2.1.1.1. Click here to edit

5.2.1.2. Morning

5.2.1.2.1. Click here to edit

5.2.1.3. Noon

5.2.1.3.1. Click here to edit

5.2.1.4. Afternoon

5.2.1.4.1. Click here to edit

5.2.2. Virtual MC

5.2.2.1. Speaker / Performer

5.2.2.1.1. Click here to edit

5.2.3. Rehearsal

5.2.3.1. Click here to edit

6. Staging

6.1. Studio Decor Idea / Theme

6.1.1. Click here to edit

6.2. Lighting

6.2.1. Click here to edit

6.3. Video Production

6.3.1. Click here to edit

6.4. Backdrops

7. Content Development & Delivery

7.1. Speaker rehearsals

7.1.1. Click here to edit

7.2. Slide deck check

7.2.1. Click here to edit

7.3. Speaker briefing

7.3.1. Click here to edit

7.4. Speaker interviews

7.4.1. Click here to edit

7.5. Videos

7.5.1. Leaders & Bumpers

7.5.2. Speaker Intros

7.5.3. Format Intros

7.6. Translation

8. Venues & Options

8.1. Location 1

8.1.1. Auckland

8.2. Location 2

8.2.1. Manila

8.3. Location 3

8.3.1. Hong Kong

8.4. Location 4

8.4.1. Bangalore

8.5. Location 5

8.5.1. Nairobi

8.6. Location 6

8.6.1. Tunis

8.7. Location 7

8.7.1. Istanbul

8.8. Location 8

8.8.1. Amsterdam

8.9. Location 9

8.9.1. Zurich

8.10. Location 10

8.10.1. New York

8.11. Location 11

8.11.1. Washington DC

8.12. Location 12

8.12.1. Santo Domingo

8.13. Location 13

8.13.1. San Salvador

8.14. Location 14

8.14.1. Montevideo

8.15. Location 15

8.16. Sent out

8.16.1. Tech specs

8.16.1.1. Backdrop

8.16.2. Programme

8.16.3. Node Optional items tools

8.16.3.1. Node Bookings

8.16.3.1.1. https://docs.google.com/spreadsheets/d/12BLcYhribCEy-C-mEo4QOMTqLJZC4ucUD5uPGQmUnU4/edit?usp=sharing

8.16.3.2. Book a Subject Matter Expert

8.16.4. Your Context

8.16.4.1. 3 photos

8.16.4.2. #myISOCstory

8.16.5. Wearables

8.16.5.1. Shades

8.16.5.2. T-shirt

8.16.5.2.1. White t-shirt

8.16.6. Photo frame

9. Form

9.1. Video feeds

9.2. Communication

9.2.1. 1 way

9.2.2. 2 way

9.2.3. synchronous

9.2.4. asynchronous

9.2.4.1. recorded

10. Hybrid Event Logistics

10.1. Hosting platform & interaction design

10.1.1. Click here to edit

10.2. Node coordination

10.2.1. Click here to edit

10.3. Travel

10.3.1. Hotel

10.3.1.1. Click here to edit

10.3.2. Transportation

10.3.2.1. Click here to edit

10.4. Communication Costs

10.4.1. Telephone

10.4.1.1. Click here to edit

10.4.2. Internet

10.4.2.1. Click here to edit

11. Platform

11.1. to be selected based on needs

11.1.1. Digitell

11.1.2. Zoom

12. Budget

12.1. Producer

12.1.1. Stipend

12.1.2. Travel

12.1.3. Registration & Hotel

12.2. Hybrid Event Host / Presenter

12.2.1. Stipend

12.2.2. Gear

12.2.3. Travel

12.2.4. Registration & Hotel

12.3. Development costs

12.3.1. ... work days

12.3.1.1. prep

12.3.2. ... working days

12.3.2.1. Onsite for delivery and briefings

12.4. Tech Specs

12.4.1. Sample

12.4.1.1. Stage / Decor

12.4.1.1.1. - Table / News Desk

12.4.1.1.2. - Guest Couch or Two Chairs

12.4.1.1.3. - 2 Projector Screens

12.4.1.1.4. - Confidence Monitor for Q&A. & Time clock?

12.4.1.1.5. - VGA Cable from confidence monitor to Tech Table

12.4.1.1.6. - 3 Wireless Mics (hands free)

12.4.1.1.7. - 1 Wireless Mic  (handheld for Q&A)

12.4.1.1.8. - Lighting on Subjects

12.4.1.2. Tech Table

12.4.1.2.1. - 2 X 6 foot tables (for Tech desk, streaming provider )

12.4.1.2.2. - 4 Chairs

12.4.1.2.3. - 2 Video Cameras

12.4.1.2.4. - 2 Hardlines to internet 3 MBs UP/DOWN minimum with 3 IP Addresses

12.4.1.2.5. - Video/Data Switcher (AV Board):

12.4.1.2.6. - Inputs: Presenter laptop 01 (Data + audio), Internet laptop 02 (Data + Audio), Camera 1, Camera 2, Microphones (4)

12.4.1.2.7. - Outputs: Screen 1&2 (Data & Skype), Sonic Foundry/Media Site BOX (Data, Audio, Video), Skype Computer (Audio + Video), Confidence Monitor

12.4.1.2.8. -Camera feed switcher

12.4.1.2.9. - Streaming provider Laptop // Hardware

12.4.1.2.10. - Q&A/Social Laptop

12.4.1.2.11. - Presenter Laptop 01

12.4.1.2.12. - Internet Laptop 02

12.4.1.2.13. - Webcam

12.4.1.3. Staff in Room or on Tech Table

12.4.1.3.1. - Video Director / Video Engineer / Audio Tech (could be 1 person or multiple)

12.4.1.3.2. - Stage Manager

12.4.1.3.3. - 2 Camera operators (Or robot cameras?)

12.4.1.3.4. - Streaming Engineer

12.4.1.3.5. - Assistant to assist in microphone wrangling, handouts. 

13. Event Marketing

13.1. Marketing timeline creation

13.1.1. Pre- event

13.1.1.1. Invitations / Programs / Brochures

13.1.1.1.1. Click here to edit

13.1.2. During event

13.1.2.1. Live marketing

13.1.2.1.1. Click here to edit

13.1.3. Post event

13.1.3.1. Post event reporting & content dissemination

13.1.3.1.1. Click here to edit

13.2. Graphics

13.2.1. Download

13.2.1.1. https://www.internetsociety.org/intercommunity2015/downloads

13.3. Mailings

13.3.1. Pre-event

13.3.1.1. ISOC Connect Platform

13.3.1.1.1. Event Website link launched

13.3.2. Event

13.3.3. Post Event

13.4. Event Workbook for remote audience

13.4.1. Click here to edit

13.5. Photography

13.5.1. Pre-event

13.5.1.1. Event Design

13.5.1.1.1. https://www.flickr.com/photos/tnoc/sets/72157650891119709

13.6. Video

13.6.1. Pre-event

13.6.1.1. EventCanvas explainer video

13.6.1.2. Trailer intro

13.6.2. Event

13.6.2.1. Leader

13.6.2.1.1. to be created

13.6.2.2. Bumper

13.6.2.2.1. to be created

13.6.3. Post Event

13.6.3.1. Post event User Generated Content video

13.6.3.1.1. to be created

13.7. Social Media

13.7.1. Hashtag

13.7.1.1. #icomm15

13.7.2. Twitter Handle

13.7.3. Example

13.7.3.1. https://tagboard.com/eventcanvas/224648

13.8. Online engagement channels

13.8.1. Social Q&A

13.9. Sentiment measurement

13.9.1. https://tagboard.com/icomm15/search

13.10. Metrics & Dashboard

13.10.1. Click here to edit

14. HEART

15. Zoom calls