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Joyful Productivity by Mind Map: Joyful Productivity
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Joyful Productivity

Redefining Success

Why:

To set the "Thermostat" for your life at where you want., Your life will inevitably move up or down toward your own success thermostat...

Having a vision written down that you can regularly re-visit, is one of the proven ways to achieve what you really want.

Create a habit of Daily Success Log (5x per week is fine)

Think long-term

7 questions to brainstorm: https://www.youtube.com/watch?v=IjUQTO7vb9Y

Be an Essentialist

First say yes to any oppty, then as things get busier, and clearer about whom you best serve, practice essentialism...

See my notes here: http://j.mp/1gbTqmR

Do Deep Work: http://j.mp/1kwqpU7

Executive Toughness

Summary of concepts: http://www.goodreads.com/review/show/1286092547

Top 3 Priorities

Life Vision

KPGs

Daily Success Log

Focus on Systems, not Goals

https://plus.google.com/+GeorgeKaoCommunity/posts/HB3Uyh8P96K

Success as Spiritual Growth

Redefining Success as Spiritual Growth: https://www.youtube.com/watch?v=S1eaZMWQMMs

Purpose of Life -- longterm, midterm, shortterm... https://medium.com/@georgekao/the-purpose-of-life-db94e6915b1c

How to not fear "hard work"

Practice Discomfort? Why and How: http://j.mp/1GKnmCp

The most important "hard work" is to make your work easy: http://j.mp/1WxrlEh

We are here for the sake of each other

Einstein quote: https://www.fb.com/GeorgeKao/posts/10103721911077173

Build Your Integrity Daily

https://medium.com/@georgekao/how-to-build-integrity-5b88f50556ff

When You Encounter Setbacks

Remember your destiny is secure: http://j.mp/1Jo2GAf

Time

Your Ideal Schedule & "Time Buckets"

Stop "spinning" by feeling like you should be working all the time. Think in terms of "time buckets".

Big Rocks

Ideal Day, A day is a good day if I've done my _____, Writing, Fitness, Spiritual practice, Reading

Ideal Week, My template: https://goo.gl/3Z9S0U, Have "theme days" where each day of the week is working on a different project, or several days per big project.

Ideal Year, It's important to determine your vacation (and maybe enrollment, or business trip) weeks so you can determine your weeks of consistent revenue-generation: https://goo.gl/1W5siF

Allow your "ideal" to compromise with your "flow, "Ideal" is an intentional design, but it's based on your limited human predictions, Throughout the day, watch your energy. As your energy strongly shifts to another productive activity -- including rest! -- heed your inner guidance system, And if you find a pattern (e.g. during a particular time of day you tend to feel a certain way) update your ideal schedule design accordingly!

"You will never change your life until you change something you do daily. The secret of your success is found in your daily routine." ~John Maxwell, So be intentional about designing your daily routine!, It's fine to have different routine on the weekend or whenever you break during the week.

80/20 Rule -- try to eliminate 80% of your activities, and keep the 20% most effective, most fulfilling, and scale those...

This is a principle, not literal, but very helpful perspective

Consciously design your morning routine: http://j.mp/1RQBuKI

Daily Reviews: start & end the day with a clean slate. Amazing psychological benefits, and clarity / lack of overwhelm.

See Morning Review, End of Day Review, here: http://j.mp/1qfIrL1

Automated Scheduling

I use and love Acuity: http://AcuityScheduling.com

Practice Setting Appts with Self

http://j.mp/1GKnzpo

A better relationship with your alarm

Practice this at least 3 times -- set your phone alarm for 1 minute. When it goes off, move your body. Reprogram your muscle memory relationship with your alarm.

Use your alarm to help you manage your trances.

Get on your bed. Set alarm for 2 minutes. When it goes off, get up. Do this at least 3 times to practice muscle memory.

Time Logging

Know what you actually do... and what you want to keep doing or stop doing!

It's about creating more precision in your awareness about Time.

Because of lack of time awareness, try setting reminders each hour to notify you to check in on your Time Logging.

Do this for 2 weeks, like a food journal. Won't be perfect but it's like meditation, just keep coming back.

Tools:, www.toggl.com, www.atimelogger.com (I prefer this)

SIMPLER:

Every even hour (8am, 10am, 12pm etc), pause for 1 minute. Write down what did in past 2 hours, and what will do in the next 2 hours.

Use Timer For Time Suckers (manage your trances)

www.ggtimer.com

Set it for 5-15 minutes.

Examples, Facebook, Info consumption / learning, How much you are sitting

When done, gotta get up, take a deep breath, what is the Best thing to do now? Don't hesitate: do it.

Manage your trances: http://j.mp/1NrIlu6

Pomodoro Technique

This has been life-changing for some of my clients

Read all about it here: https://en.wikipedia.org/wiki/Pomodoro_Technique

If I had more time, I would...

Try this exercise: http://fb.com/GeorgeKao/posts/10103853015917023

Ideas & Tasks

Thought Decluttering & Task Prioritization

...so that you don't feel like in your business, your to-do list is never-ending. You need to know you don't have to do so much.

Write 7 lists, as long as you want, about:, What's on your mind for things that need to get done, changed, or followed up with, What you need help with, Priorities for this Year, Priorities for This Month, What activities energize you, What activities drain you, What else is coming to mind (can be stream of consciousness)

...then associate the important activities with your Time Buckets.

Idea Capture System (your brain is not a storage device)

e.g. http://Todoist.com on mobile device & on computer.

Rhythm of putting ideas into the right buckets (or immediately)

If you don't do this, your brain will keep bugging you, all day long. It drains a *lot* of energy.

This is core to the "GTD" system.

Albert Einstein himself wouldn't bother to remember his own phone number -- he didn't want to waste his brain on that

Slim List vs a To-Do List

Why?, A to-do list is visually overwhelming and that surprisingly stops us in our tracks -- our brains are easily blocked by visual complexity., Instead, a "slim list" only has 1 to 3 items on it ... the rest of the paper or document is totally blank, so there is visual simplicity and therefore, focus.

How, Start by opening a blank document or piece of paper. Title this "Slim List", Then on your normal to-do list, write down everything else that is bugging you to get done today or soon, Writing things down signals to your brain to stop bugging you!, From your to-do list, ask yourself, "If I only got 3 things done today, what must they be?" Transfer those 3 things onto your Slim List, Now throughout the day you always first look at your Slim List. Get something done from there. And then if you run out of things to do, repeat the previous 2 steps., You'll find your days being much more focused! Your life will be far more productive over time!

What if, If you find that day by day you keep writing the same item(s), then it's time to either of these 3 thins you need to do:, (1) break down the thing you're writing into more doable steps, (2) decide to eliminate it (we all need less to do!), or if it's really that important to you but you are energetically drained by it, (3) decide to delegate it!

Warren Buffet's prioritization strategy: http://j.mp/1K03qLV

Look at your task list daily, e.g. using Daily Reviews

Task Management Tools

http://Todoist.com, Bills to pay, Clients to follow up with, Projects & Tasks

Wunderlist, Collaborative shopping list

Google Docs for planning

http://Todoport.com

Temporal & Physical Placeholders

Brainstorm the 3-5 main areas of your business, e.g. Marketing, Client Services, Finances, Admin

Create temporal and physical placeholders for each of these areas.

Temporal Placeholders are your Time Buckets.

Physical placeholders are folders or areas of your office dedicated for each Topic.

Email Productivity

This is my most popular blog post: http://j.mp/1MScZdH

Using Google Drive

Frequently send files to others? Upload it to Google Drive, then get a link, then put it in a Draft email as a template.

When Overwhelmed, what to do:

See "Energy" then the "Overwhelm" node

Energy

Getting better sleep

Try these 3 techniques http://fb.com/GeorgeKao/videos/vb.1234621/10104431945637223/?type=2&theater

Eat healthier

Breakfast: http://j.mp/1J55hhC

Whenever possible, low glycemic snacks

More time in nature

Has your doctor prescribed it? :)

Rhythms of Renewal

Yearly renewal (vacation weeks punctuated throughout the year)

Weekly renewal (weekends off or a few other days a week)

Daily renewal -- evening routines and breaks throughout the day

Micro-routines to help you enjoy work

http://j.mp/1PkLxc1

Visualization

Picture the ideal vision

Feel what it feels like

See yourself doing the thing you want to be doing

See yourself doing the thing you need to do today/tomorrow to realize the vision

Overcoming Overwhelm

Write Doable Steps, “The secret of getting started is breaking your complex, overwhelming tasks into small, manageable tasks, and then starting on that first one.” ~ Mark Twain

Apply Temporary Constraints: https://www.georgekao.com/blog/overwhelmed

Brainstorm, Prioritize, Experiment: https://www.fb.com/GeorgeKao/videos/10104399411271353

Bless anything that annoys you...

https://plus.google.com/u/0/+GeorgeKaoCommunity/posts/V7kVmiK29WP

Energy Awareness & Recovery

Green Yellow Red: http://j.mp/1tZ47IL -- everytime you see a traffic light, let it be a trigger to ask yourself the question what color am I in, and what can I do to move to green right now?

Breathe Gratitude Smile Play: http://j.mp/1GwlFEW

Notice your facial expression: http://j.mp/1CkWrKV

Reminders for Energy Awareness

Post-it Notes

Doorways

Recurring phone alarm. iPhone app "Alarmed" Dayminder option

Plug Up Energy Sinks

Turn off Notifications!, Facebook sounds, Phone sounds, Computer notifications, Email notifications, Other things that ping or visually bug you

Visual Simplicity when using the browser, Try using http://One-Tab.com, Try your browser’s “Presentation Mode”

Unsubscribe from all email lists except the top 3 you actually read... http://www.Unroll.me

Clear your desktop regularly

Increase Intelligence Via Daily Content Creation

Let's design a daily content habit that will get your ideas & energy moving... it will make you smarter by building your Thought Leader muscles.

It's got to be at a time you enjoy, and a reasonable part of your schedule.

For me it's daily short videos on my dog walks then quick summary in writing.

5 ideas: http://j.mp/1LjQDVd

Altucher's "Idea Machine"

Here's my resource about it: http://j.mp/1TB0IQ0

This exercise has had profound impact on some of my clients.

Thought Replacement

To notice certain limiting thoughts e.g. “we are isolated here” -- and replace them with Truth

This is like meditation, except it happens all throughout the day and night.

Just keep coming back to Truth.

Enjoying your work

Notice the pleasurable details of the task before you

Eliminate distractions, See "plug up energy sinks"

See "overcoming overwhelm" > write doable stepes, here

See the bigger spiritual picture

When you encounter a "failure" or setback...

Remember the bigger spiritual truth: https://www.fb.com/GeorgeKao/posts/10103862574880783

And remember that Life is about Experiments: https://www.fb.com/GeorgeKao/posts/10103811427675193

Virtual Co-Working

http://georgekao.com/coworking

Habits

Use questions: https://medium.com/@georgekao/use-questions-to-form-habits-b6c1837ebb35

"Better than Before" by Gretchen Rubin: http://j.mp/1BJONKi

27 Foundational Habits for Success: http://j.mp/1KktGeW -- use a "habit waiting list"!

Epic List of Business Habits: http://j.mp/1QJRAWt

Affordable Outsourcing

For anything technical, design-related, content (writing, video, audio), or even keeping you accountable.

http://Fiverr.com -- how to use it: https://www.youtube.com/watch?v=rHjhlsuROLE

http://Upwork.com (previously called oDesk) -- how to use it: https://www.youtube.com/watch?v=ep5Dnhm9jsQ

Tips on hiring: https://www.mindmeister.com/436857741

Be open to having volunteers help spread your message

Put up a page on your site welcoming volunteers and specifying what you'd like help with

Additional Productivity Tools

Desktop Productivity

3 Folders only, To File, Frequent, Reference

Everyday, clear To File

Every Monday, clear "Frequent"

Learn how to search better

https://medium.com/@georgekao/internet-search-tips-d74d59367021

Google Chrome Tools

One-Tab

Momentum

Pin all tabs, http://j.mp/1K05mnK

Open-all-bookmarks

Productivity skills for the 21st century: http://j.mp/1LKzhOd

Integrate other map (note for George)