To set the "Thermostat" for your life at where you want., Your life will inevitably move up or down toward your own success thermostat...
Having a vision written down that you can regularly re-visit, is one of the proven ways to achieve what you really want.
Create a habit of Daily Success Log (5x per week is fine)
7 questions to brainstorm: https://www.youtube.com/watch?v=IjUQTO7vb9Y
First say yes to any oppty, then as things get busier, and clearer about whom you best serve, practice essentialism...
See my notes here: http://j.mp/1gbTqmR
Summary of concepts: http://www.goodreads.com/review/show/1286092547
Top 3 Priorities
Daily Success Log
Redefining Success as Spiritual Growth: https://www.youtube.com/watch?v=S1eaZMWQMMs
Purpose of Life -- longterm, midterm, shortterm... https://medium.com/@georgekao/the-purpose-of-life-db94e6915b1c
Practice Discomfort? Why and How: http://j.mp/1GKnmCp
The most important "hard work" is to make your work easy: http://j.mp/1WxrlEh
Einstein quote: https://www.fb.com/GeorgeKao/posts/10103721911077173
Remember your destiny is secure: http://j.mp/1Jo2GAf
Stop "spinning" by feeling like you should be working all the time. Think in terms of "time buckets".
Ideal Day, A day is a good day if I've done my _____, Writing, Fitness, Spiritual practice, Reading
Ideal Week, My template: https://goo.gl/3Z9S0U, Have "theme days" where each day of the week is working on a different project, or several days per big project.
Ideal Year, It's important to determine your vacation (and maybe enrollment, or business trip) weeks so you can determine your weeks of consistent revenue-generation: https://goo.gl/1W5siF
Allow your "ideal" to compromise with your "flow, "Ideal" is an intentional design, but it's based on your limited human predictions, Throughout the day, watch your energy. As your energy strongly shifts to another productive activity -- including rest! -- heed your inner guidance system, And if you find a pattern (e.g. during a particular time of day you tend to feel a certain way) update your ideal schedule design accordingly!
"You will never change your life until you change something you do daily. The secret of your success is found in your daily routine." ~John Maxwell, So be intentional about designing your daily routine!, It's fine to have different routine on the weekend or whenever you break during the week.
This is a principle, not literal, but very helpful perspective
See Morning Review, End of Day Review, here: http://j.mp/1qfIrL1
I use and love Acuity: http://AcuityScheduling.com
Practice this at least 3 times -- set your phone alarm for 1 minute. When it goes off, move your body. Reprogram your muscle memory relationship with your alarm.
Use your alarm to help you manage your trances.
Get on your bed. Set alarm for 2 minutes. When it goes off, get up. Do this at least 3 times to practice muscle memory.
Know what you actually do... and what you want to keep doing or stop doing!
It's about creating more precision in your awareness about Time.
Because of lack of time awareness, try setting reminders each hour to notify you to check in on your Time Logging.
Do this for 2 weeks, like a food journal. Won't be perfect but it's like meditation, just keep coming back.
Tools:, www.toggl.com, www.atimelogger.com (I prefer this)
Every even hour (8am, 10am, 12pm etc), pause for 1 minute. Write down what did in past 2 hours, and what will do in the next 2 hours.
Set it for 5-15 minutes.
Examples, Facebook, Info consumption / learning, How much you are sitting
When done, gotta get up, take a deep breath, what is the Best thing to do now? Don't hesitate: do it.
Manage your trances: http://j.mp/1NrIlu6
This has been life-changing for some of my clients
Read all about it here: https://en.wikipedia.org/wiki/Pomodoro_Technique
Try this exercise: http://fb.com/GeorgeKao/posts/10103853015917023
...so that you don't feel like in your business, your to-do list is never-ending. You need to know you don't have to do so much.
Write 7 lists, as long as you want, about:, What's on your mind for things that need to get done, changed, or followed up with, What you need help with, Priorities for this Year, Priorities for This Month, What activities energize you, What activities drain you, What else is coming to mind (can be stream of consciousness)
...then associate the important activities with your Time Buckets.
e.g. http://Todoist.com on mobile device & on computer.
Rhythm of putting ideas into the right buckets (or immediately)
If you don't do this, your brain will keep bugging you, all day long. It drains a *lot* of energy.
This is core to the "GTD" system.
Albert Einstein himself wouldn't bother to remember his own phone number -- he didn't want to waste his brain on that
Why?, A to-do list is visually overwhelming and that surprisingly stops us in our tracks -- our brains are easily blocked by visual complexity., Instead, a "slim list" only has 1 to 3 items on it ... the rest of the paper or document is totally blank, so there is visual simplicity and therefore, focus.
How, Start by opening a blank document or piece of paper. Title this "Slim List", Then on your normal to-do list, write down everything else that is bugging you to get done today or soon, Writing things down signals to your brain to stop bugging you!, From your to-do list, ask yourself, "If I only got 3 things done today, what must they be?" Transfer those 3 things onto your Slim List, Now throughout the day you always first look at your Slim List. Get something done from there. And then if you run out of things to do, repeat the previous 2 steps., You'll find your days being much more focused! Your life will be far more productive over time!
What if, If you find that day by day you keep writing the same item(s), then it's time to either of these 3 thins you need to do:, (1) break down the thing you're writing into more doable steps, (2) decide to eliminate it (we all need less to do!), or if it's really that important to you but you are energetically drained by it, (3) decide to delegate it!
Warren Buffet's prioritization strategy: http://j.mp/1K03qLV
http://Todoist.com, Bills to pay, Clients to follow up with, Projects & Tasks
Wunderlist, Collaborative shopping list
Google Docs for planning
Brainstorm the 3-5 main areas of your business, e.g. Marketing, Client Services, Finances, Admin
Create temporal and physical placeholders for each of these areas.
Temporal Placeholders are your Time Buckets.
Physical placeholders are folders or areas of your office dedicated for each Topic.
This is my most popular blog post: http://j.mp/1MScZdH
Frequently send files to others? Upload it to Google Drive, then get a link, then put it in a Draft email as a template.
See "Energy" then the "Overwhelm" node
Try these 3 techniques http://fb.com/GeorgeKao/videos/vb.1234621/10104431945637223/?type=2&theater
Whenever possible, low glycemic snacks
Has your doctor prescribed it? :)
Yearly renewal (vacation weeks punctuated throughout the year)
Weekly renewal (weekends off or a few other days a week)
Daily renewal -- evening routines and breaks throughout the day
Picture the ideal vision
Feel what it feels like
See yourself doing the thing you want to be doing
See yourself doing the thing you need to do today/tomorrow to realize the vision
Write Doable Steps, “The secret of getting started is breaking your complex, overwhelming tasks into small, manageable tasks, and then starting on that first one.” ~ Mark Twain
Apply Temporary Constraints: https://www.georgekao.com/blog/overwhelmed
Brainstorm, Prioritize, Experiment: https://www.fb.com/GeorgeKao/videos/10104399411271353
Green Yellow Red: http://j.mp/1tZ47IL -- everytime you see a traffic light, let it be a trigger to ask yourself the question what color am I in, and what can I do to move to green right now?
Breathe Gratitude Smile Play: http://j.mp/1GwlFEW
Notice your facial expression: http://j.mp/1CkWrKV
Recurring phone alarm. iPhone app "Alarmed" Dayminder option
Turn off Notifications!, Facebook sounds, Phone sounds, Computer notifications, Email notifications, Other things that ping or visually bug you
Visual Simplicity when using the browser, Try using http://One-Tab.com, Try your browser’s “Presentation Mode”
Unsubscribe from all email lists except the top 3 you actually read... http://www.Unroll.me
Clear your desktop regularly
Let's design a daily content habit that will get your ideas & energy moving... it will make you smarter by building your Thought Leader muscles.
It's got to be at a time you enjoy, and a reasonable part of your schedule.
For me it's daily short videos on my dog walks then quick summary in writing.
5 ideas: http://j.mp/1LjQDVd
Here's my resource about it: http://j.mp/1TB0IQ0
This exercise has had profound impact on some of my clients.
To notice certain limiting thoughts e.g. “we are isolated here” -- and replace them with Truth
This is like meditation, except it happens all throughout the day and night.
Just keep coming back to Truth.
Notice the pleasurable details of the task before you
Eliminate distractions, See "plug up energy sinks"
See "overcoming overwhelm" > write doable stepes, here
See the bigger spiritual picture
Remember the bigger spiritual truth: https://www.fb.com/GeorgeKao/posts/10103862574880783
And remember that Life is about Experiments: https://www.fb.com/GeorgeKao/posts/10103811427675193
Put up a page on your site welcoming volunteers and specifying what you'd like help with
3 Folders only, To File, Frequent, Reference
Everyday, clear To File
Every Monday, clear "Frequent"
Pin all tabs, http://j.mp/1K05mnK