Online Mind Mapping and Brainstorming

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iWeek6 by Mind Map: iWeek6
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Example: Name Email Gender How did you hear form us? (through: Facebook, WUR, Friend, web site)

Online Payment

Offline Payment

Post event

Limit people per workshop?


Buy Gifts for workshopleaders

Deadline to cancel

Return policy



Create flyer. Decide on lay out paper size, folding etc

print the flyers, cut the flyers

Book a date for distributing flyers in the Forum

Compose a promotional text for this year's iWeek in line with our goal. The text has to emphasize possibilities of involvement and open format

Post the iWeek promotional text on Facebook and otherwise page

Change the text on the otherwise webpage, it needs to be updated!

Link the Facebook event for the iWeek to the Facebook iWeek Community page

Post promotional text to otherwise newsletter

Manage and update Facebook community page. Respond to Facebook messages

Create Facebook poll and ask the community for ideas, preferences , opinions around the iWeek

Manage information gothered through the Facebook poll

Promote each workshop on Facebook and tag workshop leaders

Take pictures at Pauw, and with workshop leaders to share them on FB. Add thanks and tag people

Distribute the flyers to distributors in the team

distribute the flyers to the community

Make list with all day care and primary schools in Wageningen (adress, telephone, opening hours)

Visit kindergartens, brief kindergartens' teachers, give flyers, contact them again, make sure flyers reached parents

Visit primary schools, brief teachers, give flyers, maybe also to children during breaks, if permission is given

Ask Isow to publish our promotional text

announce before lectures. Tell people to save the date, explain how to join the team and pick a task!!

Make a list of relevant organisations and contact them

Design a poster

Post the posters at strategic points



Wageningen Hoog Arboretum→ my favourite, because near to Pauw. Contact manager Otherwise Forum space/green THUIS Building with the clock - gratis!! Also have kitchen /eating utensils etc. we need to make a list with available rooms and divide the workshops, this task is also related to time/room schedule. Discuss with workshop leaders what they need and what kind of rooms/location they prefer


→ sustainable, create ideas for the decorations, buy the material, arrange the decoration remove the decoration

•Check weather

Garbage management:

buy plastic bags remove the plastic bags → separate waste properly in plastic, paper, glass

•Transport for people:

•Route guidance/marks:

◦We need to buy for example red paper, ◦place the red paper in order to show ways to different buildings ◦remove it ◦Map

•Wifi: there is wifi in otherwise?

•Material workshops:

◦ask the workshop leader what kind of material they need, ◦how much it costs ◦if they can buy it themselves and give us the receipt  

•Sanitary facilities Toilets

toilet paper: need to buy for the otherwise building? ◦Showers in case of camping: we need to check what is provided in Pauw  

•Treasure hunt route:

◦identify the route, ◦how we are going to it, ◦buy material ◦remove material ◦Treasure hunt setting ◦What is the treasure?  


◦Guitars: who can play guitar and who can bring one? I can bring one ◦Music system: who can provide a music system for outside?  

•Transportation of stuff:

◦who has a car? Where do we get one?  


◦Where to use? ◦Candles? ◦Which activities need electricity? ◦Where do we get it from?  


◦are there not enough chairs in the lecture room? ◦Where to get more? ◦How many required ◦Cushions: for outside? We could borrow from ISOW


◦How many are needed ◦Where to get them from?


selling products

Get tables and chairs

Do posters with prices

Get box for money

Make little tickts for buying

Look for people willing to sell products/homemade food

Set a cashier at entrance for selling iWeek tickets

Design the tickets

Print the tickets

Cut the tickets

Selling additional materials for workshops

Set stands for donations

Sell of sourvenirs (pins, bracelets, postals..)

Design the iWeek staff T-shirt

Ask for donations wearing the iWeek staff T-shirt

Get the T-shirts done

Set sustainable juices stand and materials

Look for people for explanining about the sustainable juices

Look for people for face painting

Set stand for face painting (mirrow, water?)


Organise weekly meeting

Hosts of the weekly meeting should take into account team members have expressed the desire to-go to Pauw together-go to concerts together-have potluck dinners in different locations-have pancakes or other tasty food-hve nice music playing-have beer-be outside in the sun whenever possible-have feedback sessions including cycles of appreciation and receiving/giving congradulations when a task is done

Find bands to play live during the iWeek

Task for all: Value input from participants and volunteers  and let go of control

Emphasize possibilities of involvement and open format in promotion

Find volunteers with cars and ask for availability during the iWeek, to carry stuff

Print business cards for workshop leaders, workshop coordinators, and volunteers.

Certificates for people involved (also participants)

Brief the volunteers who distribute lottery coupons

Plant joint events with relevant groups this month and see how we can join forces (e.g. Boeregroep, Student Farm Wageningen, Stichting RUM, Thuis, Green Office Wageningen

Propose at least 3 different slogans

Mention people involved in the iWeek6 by tagging them in our posts and comments, that way their friends are also reached

Form responsibilities and clear tasks that have to be published and clearly stated in this boardgame. Tasks published here should have the following information:



◦decide what kind of drinks we provide, ◦buy them, ◦transport them via car◦sell them - in cups?◦Do we need and where do we get big thermos pots?◦Coffee/tea: ◾buy enough tea and coffee (fair trade),◾cook coffee and tea during the whole day, ◾we need responsible person for that, ◾sell and serve tea and coffee◾clear the place 


◦do we provide lunch? ◦What kind of lunch? ◦Who is cooking?◦Buying the ingredients or buying from a catering?◦Who is serving the food? ◦Who is cleaning the place? ◦What kind of lunch? ◦Who is cooking? ◦Buying the ingredients or buying from a catering? ◦Who is serving the food? ◦Who is cleaning the place?


Dinner◦Do we want vegetarian food and a vegan alternative? When and where will it be served?

Food: decide on catering

ask volunteers to prepare food

decide what kind of food we provide

where do we get it from

buy food

sell the food

clean the place afterwards

Food line up’ if there are no volunteers

Edible cutlery and cups etc?


BreakfastWhich ingredients?Buy breakfast ingredients


Ask invited workshop leaders to confirm or not, and commit

Invite workshop leaders and ask them to check their agendas for these dates, explain iWeek6 theme and style (interactive, playful)

Interview workshop leaders that commited. View the note on this task for the interview list. Workshop coordinators should ask me for the link to the interview list on dropbox when they do not have it.

Interview workshop leaders that commited. Copy this link to view and print the interview list.              

Designate workshop coordinators. Keep in touch with workshop leaders and make sure they feel supported (question, resources). Further, tasks of workshop coordinators include:

Write a short description for each workshop, based on the interview in a uniform style

Interralate-bridge the workshops with treasure hunt or other ways

Arrange where and when will each workshop take place. Check if workshop leaders and other resources can be there then and divide tasks as needed.

Build a program with times and places where each workshop will be held for internal use (to build treasure hunt on) or external use (publish online + booklet)

Financial administration of workshops (overview of the input given by workshop coordinators)

Get financial overview and get gift voucher for workshop leaders and band members if ad to the amount that is possible

Make clear (on published materials) for which workshops pre-registration is necessary

Build a program with times and places where each workshop will be held for internal use (to build treasure hunt on) or external use (publish online+booklet)

Look for workshop leaders on bottom up defined topics (through Facebook poll)

Activities for children

Treasure hunt

Juggling Workshop

Ice cream making workshop

cooking workshop

strawberry growing workshop

seed bombs

soap bubbles

slackline workshop

musical tramboline

face painting

glitter tattoos

swimming pools (Droevendaal)