TEDx in Asheville Organizer :: Reporting and Forming

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1. Skype Call

1.1. Well done!!

1.2. Scheduling (Tuesday 1030-1230) the Organizers :: Reporting and Forming meeting

1.2.1. :6-:12 = 1-2 minute - Committee reporting

1.2.2. :30-:40 = Reports from Task Forces

1.2.3. :10 = minute break

1.2.4. :30 = new business & discussions & action items

1.3. John needs information from us

1.3.1. 5-15 best photos of TEDx's in Asheville past

1.3.1.1. see Melody's list!!

1.3.2. a. top 3 challenges faced in 2010 and how/if we overcame them b. top 3 wins from the event.

1.3.2.1. a. Audience Curation decisions

1.3.2.2. a. Sustainability

1.3.2.3. a. ??

1.3.2.4. b. successfully growing into two events

1.3.2.5. b.

1.3.2.6. b.

1.3.3. Any questions the group has about the future of the event

1.3.3.1. Audience Curation Mechanisms and successes

1.4. BONUS: HBDI training!!

1.4.1. link >>

1.5. Announcements

1.5.1. Major Gifts Conference, Greenville on February 15-16

1.5.2. Values Assessment - Imagine Asheville

2. 2/8/11 Meeting Agenda

2.1. Thank you to YMI

2.2. :6-:12 = 1-2 minute - Committee reporting

2.2.1. Salons

2.2.1.1. Richard Handy

2.2.1.1.1. 20 locations with cost, technical/practical concerns

2.2.1.1.2. Mission statement from Salons point of view

2.2.1.1.3. Dates/times

2.2.1.1.4. Then explore speakers

2.2.1.2. Small, local single issue presentation/discussions

2.2.1.2.1. One TED talk

2.2.1.2.2. One presenter

2.2.1.2.3. Discussion at event

2.2.1.2.4. Ongoing blog

2.2.2. Content Develeopment

2.2.2.1. Tebbe Davis & Jennifer Saylor

2.2.2.1.1. John Miles

2.2.2.2. Rick & Brett

2.2.2.2.1. Content Diversity/Variety

2.2.2.2.2. Intentional programming

2.2.2.2.3. Reach out to find the right people

2.2.2.2.4. Datagraphic diversity

2.2.2.2.5. Consistent process/reporting

2.2.3. Schools

2.2.3.1. Ashley Cooper

2.2.3.1.1. Kids are attending committee meetings

2.2.3.1.2. Projects

2.2.4. Engagement

2.2.4.1. Robert Allison

2.2.4.1.1. not at meeting, no report

2.2.5. Outreach

2.2.5.1. Cameron Campbell/Anne

2.2.6. Business Vision

2.2.6.1. Brett A McCall

2.2.6.1.1. Hermann Brain Dominance International

2.2.6.2. Move Marketing to part of Big Picture

2.2.7. Umbrella

2.2.7.1. Jennifer Saylor

2.2.7.1.1. Flagship Event

2.2.7.1.2. Venue (be open-minded)

2.2.8. NGA & Science

2.2.8.1. Ashley

2.2.8.2. Need to start new committees

2.2.8.2.1. Separate license for NGA

2.2.8.2.2. Science as a separate projects

2.3. :30-:40 = Reports from Task Forces (10m each, 5m presentation & motion made + 5m discussion & decisions)

2.3.1. Vision/Mission

2.3.1.1. Cameron Campbell (not at meeting)

2.3.1.1.1. No Committee meeting to date

2.3.1.1.2. LINK to Cameron's document

2.3.2. Structure

2.3.2.1. Randy Siegel

2.3.2.1.1. LINK: Handout

2.3.2.1.2. Leadership Council

2.3.2.1.3. Feedback

2.3.3. Communication Strategy

2.3.3.1. Anne Manner-McLarty (& Brett A McCall)

2.3.3.1.1. Show Devo Hat

2.3.3.1.2. Revamp Basecamp

2.3.3.1.3. Content Relationship Manager

2.3.3.1.4. Calendar

2.3.3.1.5. Select one set of tools and stick to them

2.3.4. format

2.3.4.1. Seeking Alignment

2.3.4.2. Reports :: 10m each 5m presentation & motion made for the suggested course of action 5m discussion & alignment achieved Any further action items will be added to the NEW BUSINESS section of the meeting

2.4. :10 minute break

2.4.1. this is NOTHING time, strategically placed!

2.5. :30 = new business, discussions, & action items

2.5.1. Structure

2.5.1.1. See notes above

2.5.2. Vision/Mission Doc

2.5.2.1. Feedback in writing by 2/11 to Cameron

2.5.3. Human Gathering

2.5.3.1. xScience & xNextGeneration Steps

2.5.3.2. Marketing

2.5.3.3. General

2.5.3.3.1. Blog post

2.5.3.3.2. "Real" interns

2.5.4. Communications

2.5.4.1. Plan from now forward

2.5.4.1.1. Email list to who/when/how

2.5.4.1.2. Confidentiality is important

2.5.4.1.3. Big picture via calendars, not just emails

2.5.5. BONUS: HBDI training!!

2.5.5.1. link >>

2.5.5.2. Nomination as speaker

2.5.5.3. 20 people assessment

2.5.5.3.1. Followed up with training

2.5.5.3.2. Afterwards, retreat (Lake Lure)

2.5.5.3.3. Send link again

2.5.6. NEXT COUNCIL MEETING

2.5.6.1. A month from now

2.5.6.2. time of day

2.5.6.2.1. day time for at least the next one

2.5.6.2.2. in between Skype call

2.5.6.3. location

2.5.6.3.1. will request YMI

2.5.6.4. Need to make meeting titles consistent

3. New Tools

3.1. Zen Timer

3.2. Video for Presentation Documentation

3.3. Visible Timer