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Tagging by Mind Map: Tagging
4.9 stars - 14 reviews range from 0 to 5


tagging vs folders




hierarchical groupings

has to be date-based, project-based, media-type based, etc.


group things every way that makes sense

search is more flexible

additional possibilities, Hazel actions, super tags, target tags, Scripting

The combo system

I file tagged files in folders

limited-level folder hierarchy, Work, client, client, Code, project, project

tags can exist within folders just fine

Folders provide visual and mental organization

One Big Pile is a misnomer

Nobody does that, do they?

Smaller "Piles" are for general topics, Similar to Evernote Notebooks, Inspirational references go in a pile, TUAW post drafts go in a pile, post drafts go in a pile, Piles are searched and filtered with text content and tags

Intelligent tagging

minimal number of tags

tags get unmanageable in a large group

use "real" words, Project or topic, the first word that comes to mind, probably what you'll use to find it again in the future, a logical secondary topic or project name

think like folders, but multiple instead of hierarchical

skip "flagged" tags, "interesting", "due", "urgent", etc., Too much review, Un-reviewed "flags" become irrelevant rapidly, ineffective to prioritize in tagging's non-linear fashion., exception for "inspiration", subtags, Webdesign, Productivity, Color

skip existing metadata, created/modified date, Spotlight notes, keywords existing within searchable content, Filename, Filetype

Reuse tags consistently

"blogpost" and "blogposts" aren't grouped effectively

Reference similar files to replicate tags

doesn't take any longer than filing in folders would

Most apps provide auto-completion and recent/common tags

Make a cheat sheet, Keep a Notational Velocity note with tags you might forget, Paper is an option, of course, Especially track special conventions

special conventions

Tag prefixes, source:, project:, etc., special character prefixes, helpful for creating "supertags" used in creating extra functionality

benefits, make some part of the tag memorable in case you forget the rest, can group tags anywhere, type the first character and get all the subgroups, sort to the top in most tag lists


Tagging system is only as good as the search system

Spotlight and OpenMeta combine all supported apps in one search

Apps can use proprietary tagging systems, as long as they write OpenMeta tags to disk for Spotlight, Thanks to Tags and the OpenMeta project, it's possible to shell and AppleScript the process for many unsupported apps

support from devs

Spotlight/Finder, a "tag:" prefix searches tags, can be combined with other Spotlight queries, Save searches as Finder Smart Folders

Tags, Hotkey HUD for adding OpenMeta tags, The fastest way to tag *anything*, emails, iCal events, iPhoto photos, Finder files, Current document in most apps, Web locations, Tag/Spotlight search in menubar with drilldown

Notational Velocity, Latest version copies note tags to OpenMeta tags on filesystem files

Together, Reads and writes OpenMeta tags from disk

DEVONthink, Includes tags as OpenMeta on exported files

EagleFiler, Reads and writes OpenMeta tags to disk

Leap, A Finder replacement built on OpenMeta tagging

Yep, PDF filing, essentially a lightweight Leap

Deep, Search images by color, size and tag, add tags quickly

Default Folder X, Allows tagging when saving files

HoudahSpot, Enhanced Spotlight search, including tags and keywords, Also includes slide-out drawer with drag and drop tagging

Evernote, Not OpenMeta, but add a "keyword" predicate to Spotlight search and they'll mix

Additional notes

OpenMeta may not be future-proof

legitimate concern

data is backed up

Snow Leopard already broke it once, but it was immediately worked around

Mac App Store rejection because of OpenMeta

Universal tag backup system breaks the rules

Each app has to be sandboxed

Still workable, but inconvenient and redundant