1. Sponsorship Coordinator: Steph
1.1. Awards: Zahra
1.1.1. By September: email out to renew existing
1.1.2. Fair days: Meet & Greet award sponsors
1.1.3. Awards ceremony: arrange awards, reviewing script
1.1.4. Engraving of awards
1.1.5. February: invite sponsors to fair, invite to present awards
1.2. Operations
1.2.1. UBC: Kate Blackburn
1.2.1.1. By September: email out to renew existing and inquire after previous ones
1.2.2. Other
1.2.2.1. Summer: update sponsorship booklet
1.2.2.2. By September: email out to renew existing
1.2.2.3. Engage potential sponsors before February
1.2.2.4. February: Invite all sponsors and potential sponsors to fair
1.2.2.5. Meet & Greet sponsors at fair
1.3. Kit
1.3.1. January: Order medals with neckbands, participant ribbons and pins
1.3.2. Jan/Feb: Pick up of order, get to committee member for storage until fair
1.4. Ceddy
1.5. Jessica Z
1.6. Janice
2. Volunteer Coordinator: Roman
2.1. Lab tours: Janice?
2.2. Fair-day
2.2.1. Data entry: Alexander?
2.2.2. Logistics volunteers
2.2.3. Photography Lead: Jeffrey
2.2.3.1. John to help out
2.2.4. Safety check: Dennise?
2.2.5. Envelopes for students
3. Logistics Coordinator: Jessica J
3.1. Pre-fair administration
3.1.1. Printing
3.1.2. Arrange pickup/drop off of materials
3.2. Fair days (general)
3.2.1. Directing who-goes-where
3.2.2. Set-up
3.2.3. Signage
3.2.4. Registration booth: Jaclyn - reconfirm Friday availability in Feb
3.2.5. T-shirt sales
3.2.6. Take-down
3.3. Science Show: Zahra?
3.4. Star lab: Jessica Z
3.5. Ceremony
3.5.1. Put together slides & script order for awards ceremony
3.6. Student activities: Ray
3.7. Post-secondary workshop: Jieqing?
3.8. School tours: Madeleine
4. Ethics Coordinator: Clara
4.1. Jaclyn
4.2. Josh
4.3. Jeffrey
5. Regional Coordinator: Devon
5.1. December: Pay YSC affiliation and insurance
5.2. October: Open application process for CWSF chaperones
5.3. Feb/Mar: Announce selected chaperones
5.4. Apr/May: CWSF registration and logistics
6. IT Master: Dave
6.1. Everything to do with SFIAB
6.2. Online payment systems (registration)
6.3. Howard
7. Marketing Communications Coordinator
7.1. Social Media Strategist
7.1.1. Facebook
7.1.2. Twitter?
7.1.3. Instagram?
7.1.4. Social media playbook
7.2. Graphic Designer: Joy
7.2.1. Jeffrey to help out?
7.3. Content Developer/Copywriter
7.3.1. Create content for info booklet, website, flyers/posters
7.3.2. Assist in creating sponsorship package collateral
7.3.3. Gatekeeper for all outgoing mass-communications
7.4. Webmaster: Vlad
7.4.1. Update the website, content clean-up
7.4.2. Google Analytics
7.4.3. Additions and modifications of email groups
7.5. Public Relations Coordinator
7.5.1. February - March: Promote event on digital and print media channels: eventbrite, http://vancouver.eventful.com, http://dailyhive.com, https://scienceinthecity.com, Georgia Straight, Postmedia, http://www.nsnews.com/, the Ubyssey
7.5.2. Secure media interviews by end of March
7.5.2.1. Meet & Greet on the day-of
7.6. Awards ceremony video producer
8. Chief Judge: Leonard
8.1. CWSF Judging Team
8.1.1. Dave
8.1.2. Clara
8.1.3. Brian
8.2. Eugene
8.3. Feedback for all students: Jaclyn or Ana?
8.4. Jan/Feb: call for judges
8.5. 2 weeks before fair: judging scheduler in SFIAB, send email to judges
8.6. Day-of: coordinate judging
9. SFF Liaison: Madeleine
9.1. CWSF jackets
9.2. CWSF team fun run registration
9.3. Provincial awards for students
10. CWSF Delegates: 3; 2 males 1 female OR 2 female 1 male
10.1. Post-fair meeting
10.1.1. PPT
10.2. Follow-up meeting
10.2.1. PPT