1. Prizes
1.1. Categories: Male & Female
1.1.1. 9-13 yr 14-19 yr 20-34 yr 35-50 yr 51 yr & up
1.1.1.1. Cash Prize
1.1.1.1.1. $20 First Place $10 Second Place $5 Third Place
1.1.1.1.2. Total = $280
1.1.1.2. T-Shirt
1.1.1.2.1. T-shirt - $10-12 per shirt (cheapest)
1.1.1.3. Drink Container
1.1.1.4. Race Medals
1.1.1.4.1. $350 for 120 medals The first 15 from each category receive medals
1.1.1.4.2. Total - $350
1.1.1.5. Random drawings
1.1.1.6. Gift Certificates
1.1.1.6.1. For winners of Specific Categories
1.1.1.6.2. Total = $280
1.1.1.6.3. ABC Store IA CAES other
1.2. Budget
1.2.1. $???
2. Safety
2.1. Contact Jenny Smith
2.1.1. Mr. Ruba secondary option
2.2. First Aid Kit (x2)
2.3. Use Rookery Preserve as Hydrate Station
2.3.1. Water Bananas Sunscreen
2.3.2. Need Adult Supervisor
2.3.3. Portable Restroom
2.4. Golf Cart & First Aid Vehicle
2.4.1. Ask J.B. for loan
2.4.2. Ask for use of IA Van
2.5. Event Insurance
2.5.1. Do we have?
3. Advertising
3.1. Registration Banner (Large Size & Cost)
3.2. Church
3.2.1. Add to Bulletins
3.2.2. Include in Announcements
3.2.3. Tri-Town Ministerial Council
3.3. Local Running Club
3.4. ABC Store
3.4.1. Prize Donation
3.5. IA & CAES
3.5.1. Gift Certificate
3.5.2. IA: Provide Race Photographer (x2)
3.6. Indiana Conference Office
3.6.1. Health Incentive for Employees
4. Misc.
4.1. Portable Restrooms
4.2. Liability Waiver Forms
4.2.1. Include with Online Registration
4.2.2. Cost?
4.2.3. Release form - checked by an attorney
4.3. Photo Release Form
5. Schedule
5.1. 9/24/2017
5.1.1. Registration: 8:30-9:15 am
5.1.2. Race Start Time: 9:30 am
5.1.3. Race End Time: 11:00 am (T)
6. Responsibilities
6.1. Robert
6.1.1. Overall Details
6.1.1.1. Phone: 808.388.2753
6.1.1.2. Mail: [email protected]
6.2. Robert's Students
6.2.1. Help w/ Registration & at Rookery Preserve
6.2.2. Help at Half Way Mark & Finish Line
6.2.3. Encourage other students to participate
6.3. Enid
6.3.1. Contact Police
6.3.1.1. have non-police at every intersection too
6.3.2. Registration Table
6.3.2.1. Registration Banner (Large Size & Cost???)
6.3.3. Food & Water
6.3.3.1. Cost???
7. Tracking Racers
7.1. WebScorer App
7.1.1. App Cost: $50-$100
7.1.2. Online Registration
7.1.2.1. $1.30 cost for participants
7.1.3. Manual Recording of Race Times
7.1.4. Uses iPad App
7.1.4.1. Will need at least 5 students to help track runners at finish line
7.2. Alternatives
7.2.1. Race Timing Company
7.2.1.1. Most expensive overall: $700-$800
7.2.2. Tickets
7.2.2.1. Least expensive but most complicated to track
7.3. Bibs
7.3.1. Purchase on Amazon est. $50-$75
8. Race Budget
8.1. Prizes
8.1.1. $???
8.2. Portable Restrooms
8.2.1. 0.00
8.2.1.1. One at Preserve
8.3. Online Registration
8.3.1. $?
8.3.1.1. Extra: Online Registration option charges $1.30 per participant
8.4. Bibs
8.4.1. $75
8.4.1.1. Ask Pr. Whitman if there are extras from last race
8.5. Food & Water
8.5.1. $125 est.
8.6. Registration Banner
8.6.1. ???
8.6.1.1. Check to see if IA has something we could use
8.7. Total
8.7.1. $410-$550