1. Marketing (Agile)
1.1. Jessica
1.1.1. Plan/Create Physical Material Marketing Calendar. Track it with Vincent using GoogleSheets calendar.
1.1.1.1. Create Email Marketing Calendar; Use DIRT to gather relevant demographic info. Use Boomerang to track emails opened/responded.
1.1.1.1.1. Assistant
1.1.1.2. Integrate quarterly academic, study abroad, ISS, and other related events (Culture Talks, WOW, Intl Ed Week, etc) into one framework calendar for study abroad planning/strategy purposes.
1.1.1.2.1. Assistant
1.1.1.2.2. Attend WCCCSA and other Study Abroad related events.
1.1.1.3. Assistant
1.1.1.3.1. Gather and send Vincent content for brochures, posters, hand-outs, etc.
1.1.1.3.2. Post physical materials on campus
1.1.2. Create and manage Hootsuite (Social Media) calendar and dashboard for social media engagement (Approve posts, post, track engagement, etc)
1.1.2.1. Assistant
1.1.2.1.1. Use Study Abroad Calendar against Hootsuite to create and schedule Facebook and Wordpress posts and engagements.
2. Finance Admin
2.1. Jessica
2.1.1. Gather and send program costs/budgets to appropriate departments
2.1.2. Assistant
2.1.2.1. Keep program costs/budget files updated in GoogleDrive AND physical files.
2.1.2.2. Track and follow up on all file updates needed to complete processes
2.1.3. Gather and track student program and tuition payment fees
2.1.3.1. Assistant
2.1.3.1.1. Maintain all program and tuition data in GoogleDrive and physical files.
3. Events
3.1. Jessica
3.1.1. Plan and help implement Culture Talks
3.1.1.1. Assistant
3.1.1.1.1. Reserve rooms, help organize food and other aspects of implementing culture talks
3.1.2. Help plan and implement Intl. Education Week
3.1.2.1. Assistant
3.1.2.1.1. Assist in organizing space reservations for events, help set up tables and assist in general set-up and break downs
4. Program Process (Agile)
4.1. Jessica
4.1.1. Create new and continuously improve SA Student Application and Post Application process in Google Sheets and Forms based on Jesse/WCCCSA/student/provider feedback.
4.1.2. Assistant
4.1.2.1. File and update all student/faculty abroad, process, post-process, payments, and emergency info in GoogleDrive AND physical files.
4.1.2.2. Track and follow up on all file updates needed to complete processes
4.1.3. Prep for and conduct pre-departure meetings.
4.1.4. Gather and send out all Class Add materials (syllabi, Class Add Forms, Cover Letters). Track Item #'s and entry codes for student registration and tuition payment proof.
4.1.4.1. Assistant
4.1.4.1.1. Maintain all Class Add materials in GoogleDrive and physical files
4.2. Prep for and conduct student, faculty and agents' post program evals. Propose/Implement changes based on data.
4.2.1. Assistant
4.2.1.1. Maintain all post-program eval data in GoogleDrive and physical files