1. Arrange Presentation
1.1. Coordinate with BIG about Speakers
1.1.1. Get Information about Speakers for Materials
1.1.1.1. What Topics are Covered? Who is covering which topics?
1.1.1.2. Secure Names & Biographies of Speakers
1.2. Distribute Programme Materials
1.2.1. Procure Materials
1.2.1.1. Obtain or Create Programme Materials for Distribution
1.2.1.1.1. Create Take-Home Materials for Attendees
1.2.1.1.2. Create Event Programme
1.2.1.1.3. Create Survey - Utilize Powerpoint or Intent Survey Program so Guests can Quickly Take Survey from Phone at End of Event
2. Determine Constraints
2.1. Cost
2.1.1. Determine Budget
2.2. Scope
2.2.1. Determine Customer Requirements
2.2.1.1. What is included?
2.2.1.2. What is excluded?
2.3. Time
2.3.1. Determine Timeframe
2.3.1.1. What is the duration?
2.3.1.2. When is the event? (deadline)
3. Book & Arrange Venue
3.1. Schedule & Order Catering
3.1.1. Order Pizza from Pizza Pipeline
3.1.2. Order Coffee & Beverages (from Thomas Hammer?)
3.2. Arrange Venue Location
3.2.1. Coordinate with BIG about final location
3.2.1.1. Make/Confirm Venue Reservation
4. Market Event
4.1. Determine Audience
4.1.1. Are Students Invited?
4.1.2. What is the Target for Community Members?
4.2. Gather RSVPs & Finalize Expected Audience
4.2.1. Create Location Directions & Schedule for Attendees to Distribute
4.3. Advertise Event
4.3.1. Distribute Marketing Flyers
4.3.1.1. Print Marketing Flyers
4.3.1.2. Create Marketing Flyers
4.3.2. Submit Newspaper Ad
4.3.3. Create Facebook Event Page to Market to Community
4.3.4. Invite Students (and faculty)
4.3.4.1. Ask professors about extra credit opportunity
4.3.4.2. Write on white boards
4.3.4.3. Utilize Morning Mail
5. Determine Results
5.1. Gather Survey Results
5.1.1. Analyze Survey
5.1.1.1. Did we achieve the goals?
5.1.1.2. Reflect on positive and negative aspects of the event
5.1.1.3. Submit findings to BIG