Online Brainstorming with Mind Maps (Tutorial)

“Brainstorming”: the term is common both in professional and educational contexts, and you’ve probably heard it countless times in your life. You probably also have a pretty good notion of what a brainstorming is all about—generating ideas, making decisions, coming up with creative solutions for problems. But how exactly does a brainstorming work? Which format works best, and which setting is the most effective, according to science? In this article we’ll go over all these questions and try to show you the most effective way to brainstorm with your friends, colleagues or business partners.

Online Brainstorming with Mind Maps

What Is Brainstorming?

Brainstorming is a technique created to help groups generate creative ideas, with the aim to solve a particular problem. The term was popularized in 1953 by the advertising executive Alex Faickney Osborn, who predicted that the creative output of groups would be about 50% higher than that of individuals trying to come up with ideas on their own.

Brainstorms can be used to generate ideas for all types of problems and projects, from finding the perfect name for your startup to solving a global energy crisis. However, each brainstorming session should focus on one particular problem.

Brainstorming sessions usually follow 4 basic principles

  • Go for quantity: participants of a brainstorming session are encouraged to come up with as many ideas as possible
  • Don’t criticize: during the session, participants shouldn’t judge ideas, be it their own or others’ ideas
  • Welcome unusual ideas: unusual and wild ideas are very much encouraged during a brainstorming session
  • Combine, refine, improve: participants of the brainstorming should try to build on each other’s ideas

The problem with traditional brainstorms

Contrary to Osborn’s grand claim, studies have never managed to prove the effectiveness of group brainstorms. Depending on the complexity of the problem the group is trying to solve, many studies actually find that traditional in-person brainstorms often perform worse than the same number of people working independently. There are a number of reasons for this phenomenon, among them the so-called bystander effect, also known as social loathing. This is the tendency of people to make less of an effort if there are others present. Social anxiety can play a big role, too, and affects particularly those members of the group who are shy, introverted or simply less experienced than other members. Additionally, individual members of the group can only express one idea at a time if they want the rest of the group to hear their suggestion, which drastically limits the number of ideas that can be generated within a given time frame.

If brainstorming doesn’t work, then what should you do instead?

The solution to all of the typical problems associated with traditional brainstorms comes in the form of modern technology: Using web-based collaboration software enables teams to brainstorm together in real-time without having to be in the same room and physically interact with each other. Social anxiety is less of an issue when you’re facing your laptop screen instead of colleagues or superiors who may be judging your every word; the bystander effect is less effective when there are no actual bystanders; and the number of ideas that can be collected within a given timeframe is only limited by your typing speed.

Compared to in-person brainstorms, online brainstorming sessions have been found to increase the creative output by almost 50% of a standard deviation.

The Most Effective Format for Online Brainstorming

Online brainstorming sessions can be conducted with various types of collaborative software, such as Google Docs (for linear notes), online white boards (for randomly arranged keywords on a blank canvas) or sticky note tools (if you’re a die-hard fan of neon post-it notes). However, the most effective format to brainstorm, generate ideas and get your creative juices flowing is probably a mind map.

Brainstorming in a mind map

Here’s what makes mind maps so effective:

  • Mind maps provide structure and hierarchy for your ideas, and offer a great overview. All your ideas are visualized on one single page.
  • The mind map format reflects how our brain works. New ideas can easily be generated through association.
  • Mind maps make use of colors, icons and images. These can induce associations, emotions and connotations that can themselves spark new ideas.
  • Mind maps let you add ideas anywhere on the map. You can insert them wherever they fit best, and group related ideas together easily.

Benefits of Online Mind Mapping Software

Mind mapping software like MindMeister supports online brainstorming sessions between an unlimited number of users, which means you can harvest the creative input of potentially dozens or hundreds of people. All changes are instantly visible in the mind map, so you can get inspired by other people’s suggestions and immediately build on them.

Sharing your map with others is easy – just invite them via email or send them a secure link on your preferred channel. You can even publish mind maps to the web and invite the whole internet to contribute. We call these maps “Wiki Maps“.

MindMeister allows for frictionless thought organisation thanks to the incredible speed with which you can transcribe thoughts and ideas using key shortcuts.

You can quickly paste links and images into your mind map, and store additional information for ideas in the form of notes without cluttering up the map.

Using MindMeister you can comment on other people’s ideas and vote them up or down. The results of your vote can then be visualized at the click of a button.

You can access the mind map anytime, anywhere, even from your mobile device. This way you can take part in the online brainstorming session whether you’re in your office chair, in the subway or in the park.

Using MindMeister’s history mode you can track exactly who added what and when.

How to Brainstorm Online Using a Mind Map

There are a number of steps and best practices you can follow to ensure a productive and successful brainstorming session with your team. Here’s what we recommend:

Step 1: Get started

Create a new, blank mind map in MindMeister and write the subject, problem or goal of your brainstorming session in the center. Add an image to the center topic if possible.

Getting started with your online brainstorming session

Tip: Sometimes, formulating the subject as a question can help participants come up with ideas quicker.

Step 2: Provide guidelines

Write additional information about the exercise as well as guidelines for the online brainstorming session in the notes section of the center topic, so that everybody can quickly find out what’s going on and what they’re supposed to do.

Add guidelines to the center topic's note section

Tip: Provide a concrete deadline for people to add their ideas. This will ensure that the task doesn’t get put off indefinitely.

Step 3: Inspire others

Before you share your map with anybody else, add a few ideas yourself to help others get started and inspire them to add their own input.

Add your own ideas to get started with the online brainstorming session

Step 4: Share your mind map

You can choose between inviting individuals via email, creating a secure link that you can paste into another channel (such as Slack, WhatsApp or a Facebook Group), or inviting whole groups of people at once.

Share your mind map

Step 5: Review the map

Once everybody has added their input, review the mind map carefully. If the map has become too cluttered, group related ideas and use colors to distinguish and highlight the important ones. This will help you get a better overview of the material.

Final Mind Map

Step 6: Create action items

Depending on the goal of your brainstorming session, you may end up with one single word as the result (e.g. when you’re brainstorming to find a great name for your new app), or you may end up with a number of action items (e.g. when you’re brainstorming strategies to reach new markets). If the latter is the case, ensure that all action items are turned into tasks and inserted in your team’s task management tool immediately. The last thing you want is for good ideas to rot away in a forgotten mind map.

Here’s a quick video demonstrating how to turn ideas into tasks using the integration between MindMeister and its brother app MeisterTask:

Brainstorm Online with MindMeister

Get Started!